Agenda • Welcome & Introduction • Washington’s CEDS Efforts • CEDS as Data Governance Tool • CEDS Tools • Break • CEDS Speed Session
Sharing Information on CEDS • CEDS is a regular agenda item for our Data Management Committee and Data Governance Group. • Use slide decks and information from CEDS website. • Collaborative effort with IT. • Agency Enterprise Architect is a partner in this effort.
CEDS P20 Workshop • CEDS Workshop March 2012 • Partner with Education Research and Data Center • Goals of the workshop – cover information on CEDS from the beginning to current status and come to agreement on steps to move forward • Invited interested stakeholders from across the P20W spectrum including vendors • Outcome - partner organizations committed to mapping source systems for P-20W SLDS
CEDS Policy March proposed to the Data Governance Group that they adopted a Policy on CEDS in WA Refined draft language after the EIMAC conference this May in Denver. Data Governance Group adopted in May Awaiting approval by agency cabinet.
Elements of CEDS Policy OSPI accepts CEDS data definitions, terminology, relationships and code sets Mapping is done at direction of data owners We will do mapping in our EA tool Mapping will be done as resources are available Mapping will be a work product for any projects with data systems Work that redefines or combines data elements shall attempt to align with CEDS data elements as closely as practicable To the degree practical any new data elements shall be aligned with CEDS. Goal is to move from level 2-3 adoption
Level of CEDS Adoption Level 1 – Acknowledgement & Recognition Level 2 – Agreement and Acceptance Level 3 – Technically Documented Level 4 – Ready to Exchange Level 5 – Operational *Taken from CEDS presentation (http://nces.ed.gov/whatsnew/conferences/statsdc/2011/presentations/VI_E.pdf)
Mapping in the Align Tool • Vendor has mapped our SLDS in Excel, we have imported into our EA tool and awaiting ability to load that into the Alignment tool. • Current Maps Published • UID Mapping • Directory System • State Department of Early Learning has published a map
Difference in Data Context When Mapping We have built in context into severalof our data fields, but CEDS has not.
Difference in Data Context When Mapping • Consequences • We need to be creative when mapping our data to CEDS. • We need to set standards for how to map to CEDS (i.e. which elements between the two models to map and which alignment options to select in the CEDS Alignment tool) • Always enter comments. They help the reader understand any differences between the two models.
Looking Forward • Implement the policy we have adopted. • Looking to map some of our transactional systems • Grant funding to assist mapping would be great. • Future Maps • ESD – Head Start and ECAP system programs • Foster Care Data • Looking forward to EDFacts as part of the connect tool.
Contact Information Bill Huennekens Data Governance and EDFacts Coordinator Washington State Office of Superintendent of Public Instruction email@example.com 360.725.6174 http://k12.wa.us/K12DataGovernance/default.aspx
Q&A with Washington Questions regarding Washington’s CEDS efforts.
Governance? • Data governance is both an organizational process and a structure. • It establishes responsibility for data, organizing program area staff to collaboratively and continuouslyimprove data quality through the systematic creation and enforcement of policies, roles, responsibilities, and procedures. *taken from K12 Data Governance for Leadership presentation, State Support Team
Practical Exercise # 1 • Identify examples where data governance impacts your organization.
Alignment Exercise Z=4,Z Z=B Z=Z A=Z Z=X X,4,Z=T
Practical Exercise #2 • Identify scenarios where data alignment is a part of your organization’s data governance and/or education data conversation.
Alignment Exercise Z=4,Z Z=B Z=Z A=Z Z=X X,4,Z=T
CEDS Web-based tool that allows users to: • Import or input their data dictionaries • Aligntheir data to CEDS • Comparethemselveswith others • Analyzetheir data in relation to various other CEDS-aligned efforts
CEDS : Examples • Comprehensive Data Dictionary • Specific Use Cases • Interesting Education Initiatives • Others
CEDS : Examples • State UID Maps • Alabama • Colorado • Georgia • Kentucky • North Carolina • Oregon • Washington • Wyoming
Real-Time Example • Creating a map within
Practical Exercise #3 • Identify possible uses of within your organization.
CEDS Builds on the CEDS Align tool and allows stakeholders to: • Generate specificandrelevantmaps to a growing pool of CEDS-aligned applications
CEDS Crowd Sourced and Community Owned!
CEDS Z=B X,4,Z=T A=Z Z=4,Z Z=Z Z=X
CEDS : Example HS Graduation Rate
Practical Exercise #3 • Identify possible connections that would be useful in
Ground Rules: • Group must address each topic • Group must drop and change topic when indicated • Group must have a scribe
One improvement I would like to see In would be…