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July 11, 2012, Human Resource Services. Agenda. GatorCare Open Enrollment Planning Recruitment Staffing Classification and Compensation – staff changes Faculty Multi-Year Appointment HR Parking Lot HRMS Upgrade: Change of Dates Future HR Forum Topics Important Dates . GatorCare.

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agenda
Agenda
  • GatorCare
  • Open Enrollment Planning
  • Recruitment Staffing
  • Classification and Compensation – staff changes
  • Faculty Multi-Year Appointment
  • HR Parking Lot
  • HRMS Upgrade: Change of Dates
  • Future HR Forum Topics
  • Important Dates
slide6

Open Enrollment for GatorCare & Voluntary Plans

  • In April, FBMC was named UF’s Voluntary Benefits Manager
  • For months we’ve been engaged in the implementation, including the transition of existing and new plans
    • Accident
    • Critical Illness
    • Dental (Eagles)
    • Hospital
    • Permanent Life + LTC
    • Pet and Legal insurance
  • Some plans will be discontinued via payroll deduction such as: UF personal accident, LTC, whole life & auto insurance
  • We’re targeting Open Enrollment to align with the state’s which is 10/8/12 thru 11/2/12
  • UF’s Benefits Fair is scheduled for 10/23/12, 9am - 3pm in the Touchdown Terrace
slide7

Open Enrollment for GatorCare & Voluntary Plans

  • During Open Enrollment, employees will have the opportunity to schedule 1 on 1 sessions with a Benefits Counselor to discuss/complete benefit elections with Worksite Communications (a FBMC partner)
  • We need your help to:
    • Identify key locations on campus or in your department
    • Provide a contact name for your area
    • Coordinate and reserve meeting rooms within your dept
    • Promote this opportunity to your employees!
slide9

R&S Service Standards

  • Return e-mail and phone calls: 6 to 8 business hours
  • GatorJobs Level 2 Approval: 1 full business day
  • Clearance for interview/hire: 6 to 8 business hours
  • Background checks: 48 to 72 hours for FDLE (longer for 435 and HireRight)
  • ePAF approvals: Processed in order it is received, typically within 2 to 5 business days. Please see HR Payroll Deadline
    • http://www.fa.ufl.edu/payroll/paydays-2012-2013.asp
faculty multi year appointments1
Faculty Multi-year Appointments
  • Changes in annual reporting require UF to provide information on multi-year appointments for faculty. Please provide a spreadsheet with the following:
    • Name, UFID, department, date of appointment, and total number of years of appointment
    • Send via email to Kris Pagenkopf at kpagenk@ufl.edu
upgrade my ufl edu askgrady@ufl edu
upgrade.my.ufl.edu; askgrady@ufl.edu

REVISED Important Dates

  • July 10 Online Training Released to Campus
  • July 30-August 24 Role Request Period
  • September 7 ePAF Functionality Unavailable Starting at 5 p.m. Through Sept 18
  • September 13 Payroll Closes at 5 p.m.
  • September 14 All HR and Payroll Systems Unavailable
  • September 18 Go-Live
  • October 1 Training Deadline

Practice website myBeta.ufl.edu is now available; please work through your DSA to request access

important dates
Important Dates
  • August 6th - Training registration for Fall opens
  • August 8th – Next HR Forum
  • September 18th – NEW “Go Live” date for HRMS upgrade
  • October 8th to November 2nd – Open Enrollment
  • October 23rd – Benefits Fair