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Prospect Report and Presentation. Engineering Economics and Project Management. Used in CEVE 322. Prospect Presentation Situation. Standard situation: a regular meeting to determine what investment proposals (“prospects”) to approve Committee hears these routinely

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Prospect report and presentation

Prospect Report and Presentation

Engineering Economics and Project Management

Used in CEVE 322

Prospect presentation situation
Prospect Presentation Situation

  • Standard situation: a regular meeting to determine what investment proposals (“prospects”) to approve

  • Committee hears these routinely

  • Communication involved: written prospect report to committee, handout, PPT, and presentation

  • Person who prepared the prospect report distributes the handout, gives the presentation, answers questions, provides additional details

Similarities in structure
Similarities in Structure

  • Report, presentation, and handout structured in the same way

    • Summary

    • Discussion

  • Decision process drives what is presented

  • “Front matter” of headings conveys situational information

Audience expects
Audience Expects



Briefly: Situation, problem/task, importance, your responsibilities, your actions, conclusions, recommendations


Organized to answer questions: Explains background,

analyzes problem, proposes solutions, expresses conclusion in detail (perhaps with implementation details, etc.)

Written prospect report
Written Prospect Report

Answers the question, “Should the company invest in a prospect?”

  • Summary

  • Discussion

    • Opportunity: describes “prospect” such as power plant, oil field, refinery, gas field in current economic situation

    • Interpretation of options, figures

    • Detailed recommendations

    • Appendices and figures

Getting to the point
Getting to the Point

  • Go to “bottom-line” unless controversial

  • State main point for audience that wants “big picture”

  • Give “MUST KNOW” points to support decision

Cover in discussion
Cover in Discussion

  • Models developed and used for the analysis

    • deterministic

    • probabilistic

  • Sensitivity chart ranking key input parameters

  • Bases for the choices in input distributions

  • Graphical and statistical descriptions of outputs

Information at your fingertips
Information at Your Fingertips

  • Capture key information on your project electronically, available if necessary

  • Prepare extra tables or graphs in PowerPoint to answer audience’s “Yes, but . . . “ objections

  • Use as appendices or as follow-up slides

Handout for talk
Handout for Talk

  • Summary of main points

  • Key figures

  • List of assumptions related to model

  • Contact information

Criteria for prospect reports presentations




Interpersonal / Intercultural Effectiveness

Routine format helps audience find info

Familiarity allows minimal explanation, focus on specific info

Known criteria imply required info

Detailed knowledge key to personal trust

Criteria for Prospect Reports, Presentations

Prospect report and presentation

Lead through Excellence in Engineering Communication

  • More resources are available for you

  • under “Engineering Communication” at Connexions at

  • at the Cain Project site at

  • in your course Communication Folder in OWLSPACE