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E-certis Information system

Learn how to utilize eCertIS information system for pre-awarding phases in eProcurement. Explore features targeted at national practitioners, facilitating identification of foreign tender forms and evidence documents. Accessible online with no restrictions, the system enables users to search, view, and generate PDF documents in various languages for seamless cross-border procurement.

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E-certis Information system

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  1. E-certis Information system Uptake of pre-awarding phases in eProcurement Vienna, 22 February 2010 The query tool

  2. Features Targeted at National practitioners – It helps: • awarding authorities to • Identify and recognise forms submitted by foreign tenderers • Relate contents of partner country forms to local equivalents • economic operators to • Identify evidentiary documents fulfilling evidence required in a foreign call for tender

  3. Connecting Keywords:  Internet – no access restrictions  All procurement actors To access, user enters the Internet address (url) of the eCertIS application

  4. The user home page

  5. Search for a specific document type Select a document type within a document type set Select a country Click on search

  6. Search results: list of document types matching search criteria To view the document, click on the document title

  7. View the document type

  8. Organisation of a document type Local references in original language Content description Standardstructure on all document types within all National sets

  9. Document type/ document • 1 document type may describe multiple alternative or cumulative attestations • Document type = evidence item (e.g. from art 45 #3 of directive) • Document = 1 statement/attestation issued for that particular evidence

  10. List of document types per country  select document type set  select country and click on « search »

  11. List of document types per country here is the document list out of the query:

  12. Search by key A procurer is examining incoming foreign documents (e.g. Austria). How to identify them (they are written in German)?  Try to search for a word found in the document title

  13. Search by key The resulting list:  The term has been found twice;  The fields containing it are displayed in the result list with the title of the document they pertain to

  14. Comparison A Spanish company responds to an Austrian Call. The calls demands compliance with quality standards. What shall the user attach to the tender?  select the relevant document type;  select both countries

  15. Comparison results

  16. View one or more fields only

  17. Two fields shown for each document type

  18. Generate PDF of documents • Possible from any result list, by doing the following: • « Select all » the result (1) or thick on individual items (2), and • Click on « generate PDF  »

  19. Shall procurement actors work in English? User interface in all languages – Users can switch languages during session ….

  20. Contents to be translated • Labels: in the language selected by the user for the UI • Text: in the language of the document selected

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