NATIONAL BEST PRACTIES IN CODES ADMINISTRATION & ENFORCEMENT

1. NATIONAL BEST PRACTIES IN CODES ADMINISTRATION & ENFORCEMENT Presentation by the National Partnership to Streamline Government and the Information Technology Industry Advisory Committee Robert Wible, Director National Partnership Paul Watkins, Chairman ITIAS Committee Louisiana Uniform Construction Code Council Baton Rouge, LA November 14, 2006

2. NATIONAL BEST PRACTICES • NATIONAL PARTNERSHIP / ALLIANCE - Established July, 2001 - 40 public /private sector associations, govt agencies – NGA, NACo, Mayors, NASCIO, AIA, NAHB, AGA, BOMA, HUD, DOE, NIST, GSA, ASCE…. - Assemble and share best practices, model streamlining processes and promote cooperation with I.T. industry to increase effectiveness and efficiency of government

3. NATIONAL BEST PRACTICES • MISSION: NATIONAL PARTNERSHIP Enhance nation’s public safety, disaster resilience and economic competitiveness through streamlining the nation’s regulatory process to make it more effective and efficient.

4. NATIONAL BEST PRACTICES NATIONAL PARTNERSHIP / ALLIANCE Materials funded by partners include: • Model best practices & procurement requirements • Listing of software and using jurisdictions • Cost/Benefit – ROI Reports • CD-ROMs & Guides – - Elected Officials – 8 pages - HUD 83 page Streamlining Guide (Nov 06) - Promote business process re-engineering prior to I.T.

5. NATIONAL BEST PRACTICES • NATIONAL PARTNERSHIP / ALLIANCE - Alliance Information Technology Industry Advisory Committee – Comprised of major I.T. firms, state & local I.T. personnel - Building Regulatory System Standard for interoperability – DOE funding demonstrated - REScheck and COMcheck tools - Uniform addressing systems

6. NATIONAL BEST PRACTICES • PARTNERSHIP SHARES BEST PRACTICES & LESSONS LEARNED FROM JURISDICTIONS IN: - Setting up new programs, - Enhancing existing building codes administration and enforcement programs - Applying information technology to their programs

7. NATIONAL BEST PRACTICES • LOOK AT TODAY: - Best practices and lessons learned from other disasters - Best practices in starting up & supporting building departments - Effective uses of information technology

8. NATIONAL BEST PRACTICES • DISCUSS: - Relevance of these best practices and technologies to Louisiana’s needs and available resources - Other National Partnership / Alliance materials of use to state and localities

9. LESSONS LEARNED FROM OTHER DISASTERS • BUILDING REGULATORY SYSTEM BUILT UPON LESSONS LEARNED - Codes and Standards - Construction technologies - Construction materials - Codes administration and enforcement structures and processes

10. LESSONS LEARNED FROM OTHER DISASTERS • Hurricane Andrew & 2004 Hurricanes: - Need for uniform statewide building codes, certification & training for code officials - Need for upgraded code provisions for wind and water penetration - Need for statewide mutual aid agreements for building departments as well as first responders - Need for backup statewide permit & plans review

11. LESSONS LEARNED FROM OTHER DISASTERS • NORTHRIDGE & OTHER QUAKES: - Upgrade of seismic safety provisions in codes - Statewide mutual aid agreements - Increased training for building officials and upgrade of ATC -20 - Use of mobile technology for damage assessments and rapid recovery

12. LESSONS LEARNED FROM OTHER DISASTERS • BLUE CASCADES III EXERCISE IN PACIFIC NORTHWEST (Feb 06) - Secure database for first responders of as built designs • Identify and pre-certify construction industry from outside region to support first responses • Recovery - use of information technology speed damage assessment and permit issuance • Uniform building permit forms statewide, common inspection systems to provide backup support

13. LESSONS LEARNED FROM OTHER DISASTERS • FLOODS IN PITTSBURGH REGION • Uniform statewide building code - Regional disaster resiliency - Work with building departments to speed recovery - damage assessments, issuing permits for reconstruction - Use qualified third party personnel to supplement building department staff

14. BEST PRACTICES IN STARTING UP A BUILDING DEPARTMENT BEST PRACTICES – STARTING UP NEW DEPARTMENTS - Adopt & enforce uniform statewide building code (1970’s – 2000 PA, FL, TX, LA) - Identify & build stakeholders within community to support building department - Education, training and certification supported by State to assure code uniformity - FL, OR, VA - Use of education, training and other support services from ICC

15. BEST PRACTICES IN STARTING UP A BUILDING DEPARTMENT BEST PRACTICES – STARTING UP NEW DEPARTMENTS • Use of Third Party Agencies to staff departments – IL, PA, VA, WI - Uniform building permits – OR, NJ - Statewide support services – CA, MN, NJ, OR, WI - Interstate compact for modular commercial and residential structures - NJ, RI, MN, WI, KY, SD

16. BEST PRACTICES TO SUPPORT BUILDING DEPARTMENTS • HUD GUIDE RECOMMENDATIONS - Build stakeholder support for building department: elected officials, construction industry, private sector, homeowners, government employees - Closer coordination between building and zoning/land use departments - Funding sources – surcharge on permit fees / bonds/ set up departments with dedicated funds

17. BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS • BENEFITS OF USING INFORMATION TECHNOLOGY • Enhanced working relationship with customers • Ability to offer services 24/7/365 • Sharing of critical data with agencies • Ability to better prepare for, respond to, recover from disasters • Better prepare for coming of smartCodes, buildingSMART

18. BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS • INFORMATION TECHNOLOGY • Where necessary re-engineer building department before applying I.T. to program • Phase in I.T. – On-line permit processing, plans submission tracking, IVR, mobile field inspections, and (coming soon) online plans reviews

19. Who are we? BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS • The ITIAS is a technology committee comprised of technology vendors and government organizations working in conjunction with the Alliance to establish interoperability standards for the Building Regulatory Process (BRP).

20. The situation… BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS • Silos & Interfaces • Different systems • Redundant information • Expensive interfaces to setup & maintain • Vendor upgrades • Lack of IT guidance & best practices for the industry • Funding, funding, funding.

21. Our approach… BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS • Unify under a standard of standards • Standardizing systems is NOT a goal • Standard database, fields or systems design • K.I.S.S. & extensible • Provide education & tools for support • Aggressive promotion of common procurement guidelines

22. BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS • Web Services Foundation with Open-API • XML-Broker “Middle-Tier” • Store-and-Forward Field System • Durable, Affordable, Resilient Data XML Data

23. BEST PRACTICES USE OF INFORMATION TECHNOLOGY TO SUPPORT BUILDING DEPARTMENTS Mobile Solution Matrix

24. RELEVANCE OF BEST PRACTICES TO LOUISIANA’S NEEDS • DISCUSSION – Which of these best practices meet your needs?

25. NATIONAL PARTNERSHIP / ALLIANCE • VISIT THE ALLIANCE /NATIONAL PARTNERSHIP WEBSITE: www.natlpartnerstreamline.org OR • www.itias.org • Write or Call: rcwible@comcast.net, 703-568-2323 or paul.watkins@mobileHWY.com 704-309-3479 THANK YOU