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Grant Program Amendments Guidelines

Understand the processes and procedures required for making amendments to grant programs, including adding, deleting activities, decreasing scope, changing areas, and transferring funds. Approval and documentation steps outlined.

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Grant Program Amendments Guidelines

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  1. GRANT AMENDMENTS PROCESSES & PROCEDURES

  2. WHEN REQUIRED Program Amendments (Ch. 3, Section 9) • You must receive formal DCA Approval to… • Add a new activity or delete an approved activity • Decrease scope of activity by 10% or more • Propose activity in area other than approved CDBG Target Area • Transfer funds from one activity to other greater than 10% of grant amount • DCA will consider effect on match/leverage • If proposed change is substantial, you must hold another public hearing September 30, 2010

  3. ADDING / DELETING ACTIVITY EXAMPLES: • Adding Acquisition when not part of original grant • Adding Engineering/ Architect fees when initially the local government was paying • Deleting Water from a Streets/Drainage & Water grant September 30, 2010

  4. DECREASE IN EXCESS OF 10% COULD BE ANY OF THE FOLLOWING: • 10% of beneficiaries • 10% of the size of the building • 10% of the amount of water/sewer lines to be installed • 10% of the houses to be rehabilitated/ reconstructed September 30, 2010

  5. WORK IN OTHER AREAS COULD BE ANY OF THE FOLLOWING: • Extending water/ sewer lines outside target area with remaining funds • Rehabilitation of house(s) outside original target area • Change of use of building built with grant funds September 30, 2010

  6. TRANSFER OF FUNDS Any transfers between approved line items in excess of 10% of grant award requires an amendment For most grants, this will be transfers in excess of $50,000 (assuming $500,000 grant) September 30, 2010

  7. PROCESS • First – discuss with your CDBG Field Rep. • Second – discuss with DCA • Third – after verbal approval, submit required documentation (See manual, Ch. 3, Section 9) • Fourth – if amendment is determined by DCA to be “substantial” then hold public hearing September 30, 2010

  8. REQUIRED DOCUMENTS • REVISED FORMS: • DCA-2 • DCA-6 • DCA-7 • DCA-8 • Map • Public Hearing documentation, if amendment is determined to be substantial September 30, 2010

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