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Time Management. Outline. How busy will you be in grad school? Self-assessment The five categories of time management Tips to increase your efficiency. About me…. Ruslan Suvorov – Linguistics rsuvorov@iastate.edu Bernie Anding - Chemistry bjanding@iastate.edu. Time Management and You.

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outline
Outline
  • How busy will you be in grad school?
  • Self-assessment
  • The five categories of time management
  • Tips to increase your efficiency
about me
About me…
  • Ruslan Suvorov – Linguistics
    • rsuvorov@iastate.edu
  • Bernie Anding - Chemistry
    • bjanding@iastate.edu
time management and you
Time Management and You
  • Graduate School
    • it’s a job, not an extension of your undergraduate education
    • you will work flexible hours
      • weekends, breaks, etc.
time management and you5
Time Management and You
  • 50% TAs: expected 20 hours per week
  • RA: expected at least 20 hours per week
  • Conclusion: you are going to be busy
how good is your time management
How good is your time management?
  • Questionnaire taken from mindtools.com
    • scoring
    • Can be broken down into 5 categories:
      • Goal setting
      • Prioritization
      • Scheduling
      • Managing interruptions
      • Procrastination
goal setting
Goal Setting
  • This is step one…
  • Benefits of goals:
    • achievements
    • you’ll notice accomplishments
    • avoid daily “grind”
goal setting8
Goal Setting
  • What should your goals be?
  • Start big, then set smaller goals designed to achieve the large goal
    • example:
      • Overall goal: Earn PhD
        • publish 4 papers
        • serve on a collegiate committee
        • teach a stand-alone course
    • It doesn’t hurt to start thinking about your CV already
prioritization
Prioritization
  • You will always have something to do
  • Make sure what you are doing is the most important thing toward achieving your goals
  • Urgent vs. Important
  • Must be done soon
  • e-mails
  • grading
  • reading for class
  • Vital to your career
  • manuscripts
  • thesis

These are what help you achieve your goals

prioritization10
Prioritization
  • Make “To Do” Lists:
prioritization11
Prioritization
  • Make Prioritized “To Do” Lists:
    • write down all the things you have to do
    • grade them A through F
      • A is most important
      • A is not necessarily urgent
    • follow the list doing A’s first, B’s second, etc.
prioritization12
Prioritization
  • Make Prioritized “To Do” Lists:

YOU WILL PROBABLY NOT COMPLETE YOUR “TO DO” LIST IN ANY ONE DAY

…try not to get frustrated

scheduling
Scheduling
  • Now you have goals and priorities…
    • create a schedule to keep on track
  • Pickle Jar theory
    • large pickles, golf balls, marbles, and sand
    • A-list priorities are the large pickles
scheduling14
Scheduling
  • in application:
    • Make daily schedules:
      • identify the time you have available
      • block out time for A-list activities
      • leave time for distractions
      • fill in space time with urgent activities
    • use planners or other electronic tools if they help
scheduling15
Scheduling
  • and don’t forget to schedule

BREAKS!!!

    • nobody is a machine
    • it makes you more efficient in the long run
scheduling16
Scheduling

This

includes

SLEEP!

managing interruptions
Managing Interruptions
  • Another look at Important/Urgent activities:
  • Try to minimize interruptions
  • Learn to manage interruptions
managing interruptions18
Managing Interruptions
  • Some interruptions are part of the job
    • Don’t scare interruptors away!!
    • they will most likely be labmates and students
managing interruptions19
Managing Interruptions
  • Tips:
    • Rate the urgency of interruptions
    • Set “available” and “unavailable” time
      • if you have regular interrupters, schedule meetings with them
    • Learn to say “no”
      • or at least limit the time you give to these interruptions
procrastination
Procrastination
  • The most obvious waste of time
  • Know yourself
  • Learn the steps you need to take to beat procrastination
    • tips:
      • Do tedious chores (like cleaning glassware) immediately before they pile up
      • avoid unnecessary perfectionism
      • scheduling helps you get motivated
slide22
Tips
  • Limit Internet usage for non-academic purposes:
    • LeechBlock for Firefox
  • Disable email notification pop-ups (unless needed)
  • Avoid sitting at the computer all the time
  • Change study/work locations:
    • Your office, lab, library, MU, coffee shops
slide23
Tips
  • Turn off/silence your cell phone when at work
  • Work/study with a partner who can prevent you from getting distracted
  • Do not bring work home:
    • No computer at home
    • Necessary for those with families; helps motivate you to stay on task during work hours
questions
Questions

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