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Project Management

Project Management. Project Information Management Jiwei Ma. Content. Concepts Project Information Code System Project Information Management Web-based Project Management. Concepts. Information The useful knowledge, message and data transferred from one source to another

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Project Management

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  1. Project Management Project Information Management Jiwei Ma

  2. Content • Concepts • Project Information Code System • Project Information Management • Web-based Project Management

  3. Concepts • Information • The useful knowledge, message and data transferred from one source to another • Information Management • The organizing and control of information storing, processing and communicating, etc. • Project Information Management • The effort in project management to facilitate project information collecting, storing, sorting, filtering, combining, transforming, processing, interpreting, summarizing, communicating, etc. so as to assure the success of the project

  4. Concepts Categories of project information • By format • Numbers, words, drawings, pictures, voices, video, etc. • By content • Technical information • Management information • Financial information • Legal information • By project phase • Pre-planning information • Planning information • Execution information • Project closeout information • …

  5. Project Information Code System • Breakdown of the information system • By format, content, project phase, participant, etc. • By subsystems, i.e. project breakdown, cost breakdown, organization structure, WBS, CWBS, etc. • Determined by project information management needs • Clear and definite for data sorting and storing • Easy to understand and use • Flexible for further revision and development

  6. Sample System

  7. Project Information Management • Tasks • Categorize and organize project information • Establish project information processing procedure • Monitor and control project information processing • Monitor and control project information exchange • Establish project meeting and reporting system • Assure project information security and information exchange

  8. Web-based Project Management • Computer network supported by Internet or Intranet based server • Personalized and controlled access and authorization • Centralized management of project information • Individualized project information exchange environment • highly-efficient project communication and collaboration environment for all project participants

  9. Changing the Process Fragmentedcommunication Collaboration

  10. Main Functions of the System • Project communication • Individual information exchange • Mass information distribution • Document management • Centralized management • Individualized access • Project collaboration • Collaboration among all project participants • Automatic control of procedures • Project logging • Automatic record of all project activities

  11. Application of the System • Configuration of the system • Web based virtual organization • Web based archive system • Web based information distribution and exchange mechanism • Steps of the application • Project users and groups analysis • Construction project information analysis

  12. Available Software Products • PKM – Project Kommunication Management • German product developed by Drees & Sommer, one of the largest project management firms in Europe • Buzzsaw • Developed by Autodesk, widely used by Architects and engineers in North America • SharePoint • Developed by Microsoft, “facilitate collaboration within an organization or with partners and customers” • ProjectTalk • Developed by Prolog, “a full-featured project management, collaboration, and scheduling solutions” • …

  13. PKM Introduction • Main function • Desktop • Appoints • Tasks • Messages • Files • Cockpit • Archive • Fully customized documentation system with access control • Info • Fully customized reporting and publishing section with options, authorization and access control • Options • All the functions to configure and manage the system • Search • Help

  14. Appointments Members, Invitation, Journal Tasks Tasks from journals, workflow steps or manually defined Messaging Integrated messaging, no additional e-mail required Document Inbox The PKM Desktop

  15. Detect weak points Overview of all users, tasks, messages, and unread documents The PKM Cockpit

  16. News General project news Summary Main aspects in one view Online reporting Task list, detailed reporting, project members, project description The PKM Info

  17. Document management Project defined structure Free attribution Delivery information Automatic index Automatic history function The PKM Archive

  18. Project Application PKM example Project • High speed railway Cologne Frankfurt • Project contains circa 180 km double tracked high speed rails • 6000 single objects like tunnels, bridges, passages, platforms

  19. x

  20. x

  21. x

  22. 3,70 m

  23. Thank You Jiwei Ma jiweima@hotmail.com

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