EGovernment Working Group

1. eGovernment Working Group

2. 2 Welcome - A Business Gateway Update eForms Catalog: As required by Congressional passback, USDA populated the Business.gov eForms catalog with 611 USDA GPEA-compliant forms reported by Agencies in the Integrated Reporting tool. The Business Gateway Portal, Business.gov, was formally launched on May 20th with over 20 Federal Agencies participating. Business Portal: The Business Gateway Business Portal provides one-stop portal access so that businesses can easily access the information they need in order to do business with the Federal government. USDA provided an initial 60 business links for the Business.gov business portal and will expand the amount of agricultural information available to businesses in an October update.

3. 3 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

4. 4 eLearning Update AgLearn Phase 1 Implemented March 23, 2004 Receiving feedback and adjusting AgLearn as needed No major issues so far AgLearn Phase 2 Target – June 30, 2004 Adding all employees from: APHIS, FS, FSA, FSIS, RMA Integrating with eAuthentication Automatic transfer/update of personnel data from ICAMS system Incident Command System (ICS) Training Level 100 and 200 available to all USDA employees either through AgLearn or GoLearn OCIO Cyber Security working with Agency ISSPM’s on new USDA Cyber Security Awareness online course (July 2004)

5. 5 AgLearn Phase 2 Rollout Establishing accounts for Employees FSA and RMA – use personnel data from automatic data feed FSIS, FS, and APHIS – getting Focus data from NFC system Assisting Agencies to prepare for AgLearn implementation: Provide all employee data to set up accounts by June 11 Validate employee account data - week of June 14th Identify more AgLearn Administrators, SubDomains as necessary Prepare communications and notify employees Phase 2 Go-Live – June 30th

6. 6 Planning for AgLearn Phase 3 Identify AgLearn Leads for all Agencies Start attending biweekly AgLearn Agency Status Meetings Train in late July and/or early August Assist Phase 3 Agencies in planning their AgLearn implementation Identify AgLearn Administrators and SubDomains, if needed Get employee data to establish AgLearn accounts Validate the employee data for AgLearn accounts Prepare communications to notify employees about AgLearn Phase 3 Go-Live Target – September 30, 2004

7. 7 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

8. 8 Employee Registration Update - Responsibilities

9. 9 Employee Registration Update - Concepts

10. 10 Employee Registration Update – Process Changes

11. 11 Employee Registration Update – Process Changes Non-Service Center AgLearn users, existing and future, must self-register for eAuthentication credentials prior to accessing the AgLearn system on June 30th. Web applications requiring authentication should be integrated with the eAuthentication service to take advantage of the single sign on capabilities. No change will take place to the HR processes. However, timeliness of NFC data updates becomes more crucial. In addition, eAuthentication accounts may be disabled immediately upon employee termination by emailing the eAuthentication Help Desk.

12. 12 Employee Registration Update - Process

13. 13 Employee Registration Update - Screens The USDA eAuthentication Employee Registration pages were designed to follow the USDA Style Guide as well as Section 508 Compliance. The credentialing process is approved by NIST and GSA as compliant with Government-wide data security standards.

14. 14 Employee Registration Update – Support eAuthentication Service 3 Full-time eAuthentication Help Desk employees are available to: Assist with any employee questions. Assist with failed registrations. Provide Agency Contact information to employees with questions. Immediately disable any employee accounts upon receipt of Agency notification of employee termination. 4 Full-time Operations employees maintain the eAuthentication system. 2 Integration Teams can assist Agencies with integrating their applications with the eAuthentication system for employee login.

15. 15 Employee Registration Update – Support Agency Leads will receive Notifications of registration failures and may assist employees in working with HR personnel to correct personnel data. Progress reports of employees registrations to date.

16. 16 Employee Registration Update – Agency Leads

17. 17 Agenda High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again. High energy Welcome. Get jazzed. Good things are happening: EITIRB meeting tomorrow for 30 minutes exclusively on eGov EC and I will be meeting with DS ideally this week as well but may slip to next week Relatively positive feedback from OMB based on our efforts – only Yellow Thanks for efforts to date. Time to roll up sleeves again.

18. 18 Questions and Answers

19. 19 Next Steps & Upcoming Events USDA eGovernment Advisory Council The USDA eGovernment Advisory Council will convene on June 10th. The Advisory Council was chartered in October 2003 to advise the Secretary and CIO in planning and developing strategies for technology and eGovernment Initiatives. The Advisory Council is chartered for 2 years until October 2005. The Council has 9 members with 2 year terms. Presidential Initiatives Agency Heads will meet on June 17th to discuss Agency action items necessary to support the Presidential Initiatives.

20. 20 Next Steps & Upcoming Events The eAuthentication Steering Committee has issued a data call for eAuthentication requirements for all systems across the government. The eAuthentication/Integrated Reporting teams will be requesting additional information on systems across USDA; more information will be sent to Agency Heads on 6/10. Signed Tactical Plans have been received from AMS, CSREES, FAS, FNS, GIPSA, NRCS, the Office of Chief Economist, the Office of Civil Rights, and the Office of General Counsel. Please submit your signed Tactical Plans as soon as possible. EGWG Schedule: 2nd and 4th Wednesday of every month Next EGWG Session Date: June 23rd, 2004 Time: 11:00 AM – 12:00PM EST Location: S107