Presentation Skills Fiona Richardson Careers Consultant
Preparation Content and Structure Agenda Delivery
Why do people dislike delivering presentations? • Fear you're going to look silly in front of your peers and tutors • Lack of preparation • Equipment fails and you don’t know what to do! • Given questions you’re unable to answer by the audience
Nervous habits – Examples • Pacing • Fiddling • Tapping • Fidgeting • Rocking • Hands in pockets • Stumbling over words U I
Organise • Visualise • Practise • Breathe • Focus on relaxing • Move • Maintain eye contact In advance Tips for reducing anxiety Just before During Solution: Preparation and Practise!
Planning your presentation • Develop an objective • What is the purpose of my presentation? • What do you want your audience to be able to do/ explain/ feel • Outline brief objectives
Objectives for today • Feel more confident and prepared to give a presentation • Learn strategies to tackle nerves • Consider how to prepare for, structure and deliver a presentation • Gain experience of delivering a presentation
Audience • Tailored to your audience • How many? • What do they know? • Make it personal – What’s in it for me?
Environment – What do you need to thing of beforehand? • Room size/layout • Equipment and technology • Timing & availability
s • Knowledge breeds confidence Respect and credibility • Practise! Rehearse 4 times out loud – audience if possible, against the clock, video
10% Introduction 80% Main Body 10% Conclusion Presentation Structure
Introduce yourself • Title • Length • Welcome & engage audience • Handouts • Questions • Attention grabber
"There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave." -- Dale Carnegie Attention Grabbers – Analogy/Quotation
One concept per slide • No more than 3 key points
The Rule of Three • We tend to remember lists of three things. • Three parts to your presentation – beginning, middle, end. • Use lists of three wherever you can.
Does not pay attention to “boring” subjects & details Tunes out after 10 minutes How your brain works (John Medina – Brain Rules) Craves pictures
Logical flow • Recency effect: Recap main point • Attention grabber • Questions, Handouts, Feedback
Content and Design - Slides • Visual aids • Less is more – bullet points, white space • Consistency in font and colour
Graphs • Use graphs rather than just charts and words • Data easier to comprehend • Trends easier to visualise • Always title your graphs
Background • Avoid backgrounds that are distracting or difficult to read from • Always be consistent with the background that you use
Fonts • Don’t use a small font – remember the audience • CAPITALISE ONLY WHEN NECESSARY. IT MAKES THINGS DIFFICULT TO READ AND LOOKS LIKE YOU ARE SHOUTING!!! • Don’t use a complicated font For the love of God, never use wingdings
Challenge 1)Turn to the person next to you; label yourselves A and B 2) Individually, think of one thing you are very passionate about, and one thing you are indifferent about. You will each have 30 second to speak on both topics….
Challenge BUT… You must talk about the item you are passionate about as if it were the dullest thing imaginable You should then talk item you are most indifferent about as if it were the thing that thrilled you most. Good Luck!
Challenge Reflection • Which item was harder to describe? • How did you show you were passionate? • How did you show you were indifferent? • Which 30 seconds felt longer?
Using your voice • Dynamic use of pace, volume, pitch and tone • Emphasis – pause, repetition • Diction
Body language • It’s a form of non verbal communication • The outward signs of how you indicate your inner thoughts and feelings • The gestures and mannerisms that you use to communicate with others
Visual • Dress and appearance • Confident position – straight back and upright posture • First impressions are very important • Movement during the presentation • Avoid: • Fidgeting • Putting hands in pockets • Shaking keys or change in pocket • Distracting jewellery or accessories
Visual – eye contact • Advantages • Establish eye contact – survey your whole audience when you start speaking • Facial expressions have a significant impact: • Smile (when it feels natural) • Match your expression to your message
Other useful tips • Dealing with questions – CAR (Catch, Answer, Return) • Seek feedback • Engage the audience • Humour within boundaries
Handling questions... • Know your audience as best you can • Recognise influential/expert members of your audience at the outset • Paraphrase back to ensure understanding • Answer honestly, get back later if necessary • Respond in a focused way • Check you have answered the query
Your turn... • We need groups of 3 • A brief presentation on the horse meat scandal . (Or another story that has been dominating the news.) • Plan together, present as a group or nominate an individual
How did they do... • How was the body language? • How was the voice? • How was their passion & clarity? • Beginning, middle & end? • Rule of 3? • Attention grabber? • What was in it for you? • ...