PRE-DEPARTURE BRIEFING FOR LINKAGE MASTER PROGRAM PHRDP3

1. PRE-DEPARTURE BRIEFINGFORLINKAGE MASTER PROGRAMPHRDP3 Asia SEED August 2009

2. Contents Preparing for Departure Upon Arrival: Day 1: Entry Procedure Day 2: Registration Allowances Academic Life Living in Japan

3. IUJ (Niigata) Kobe Ritsumeikan (Kyoto, Shiga) Hiroshima Yamaguchi Tohoku (Miyagi) GRIPS Hitotsubashi Takushoku Waseda APU (Oita) Keio YNU (Kanagawa) Miyazaki

4. BEFORE DEPARTURE • 30 KG Luggage Allowed (extra charge will be required) All luggage must be carried on your own • Passport, Visa, State Secretary Letter (SekNeg) • Do you need to bring Japanese Yen? Unnecessary

5. LuggageAll fellows should manage carrying their own luggage Restrictions on liquids, gels & aerosols as carry-on baggage All liquids, gels and aerosols must be contained in individual containers max 100 ml and put in transparent re-sealable plastic bag. Please show the plastic bag at the security checkpoint separately from other carry-on baggage, such as jackets, coats or electric products, for example laptops computers. Jackets, coats and laptops will be screened by X-ray. You can still buy liquid, gel and aerosol duty free items such as water, juice and liquor in the departure area after passing through the security checkpoint Cabin Luggage: 1 piece max 7 kg: Dimension 56x36x23 cm. Do not carry any sharps objects such as scissors, knives, cutters in cabin baggage.

6. UPON ARRIVAL Entry Procedure: • Quarantine Inspection • Passport Control (Immigration ) • Baggage Claim • Customs Inspection You will need to fill-in the respective forms. Please make sure you check both sides of the forms to complete.

7. ASIA SEED TOKYO STAFFS Mr. Shimizu, Mr. Shozawa Dr. Kawai, Mr. Ando, Ms. Matsuyama, Mr. Hara, Mr. Miyazawa

8. UPON ARRIVAL • Please IMMEDIATELY proceed to the arrival lobby once you have completed the entry procedure to meet the AsiaSEED staff waiting at the lobby; • You will receive your allowances for the first two months in cash (Please be careful not to lose your money); • If you want to send your luggage by courier, you can apply for the services at the courier counter. (Yen 2000-3000 /piece) .

9. UPON ARRIVAL 1st Day AsiaSEED will accompany you to continue your journey by bus / train / airplane to the respective universities; Enter and settle in your lodgings, buy personal necessities.

10. 2nd Day • Go to the City / Ward office with AsiaSEED staff • Register at the City Office for: • ・Foreign Resident Registration • ・National Health Insurance

11. FOREIGN RESIDENT REGISTRATION (GAIKOKUJIN TOROKU) • All Foreign residents in Japan are required to be registered at the local government office • Required documents • 1 Passport • 2 Two Photos (W 3.5 cm by H 4.5 cm) • 3 About 300 Yen (for Certificate of Registration) • Foreign Registration Card will be issued in a few weeks. When ready, the card should be picked up by yourself at the City Office. You must carry the card at all times.

12. PROCEDURE DIAGRAM

13. ASIASEED EMERGENCY CARD

14. Allowances

15. NATIONAL HEALTH INSURANCE • The invoices are sent to your home. Please forward the invoices to AsiaSEED Office and AsiaSEED will settle the insurance payment; • Insurance premium (about 1000 yen/month) differs from city to city; • 70% of medical cost covered by NHI;

16. TRAVELER’S INSURANCE • Benefit

17. BANK ACCOUNT • Mitsubishi-Tokyo UJF Bank (MUFG) • ATM: Seven-Eleven, Lawson, Family Mart…

18. Academic Life in Japan

19. ACADEMIC LIFE IN JAPAN(1. EARN YOUR DEGREE) • Time flies like an arrow. The duration of your study program in Japan is limited, only one year! • You need to make serious effort to earn your degree. • Have more initiative, practice analytical thinking, be more pro-active and confident, have academic curiosity. • You must improve English writing skills • No plagiarism (severe consequences)

20. ACADEMIC LIFE IN JAPAN(2. UNIVERSITY LIFE) • Academic atmosphere is open for discussion with the professors, faculty members and fellow students.; • Try to be proactive and maintain close communication with professors, make use of the designated office hours to meet with the professors; • Talk to your supervisors or other faculty members, classmates, colleagues;

21. ACADEMIC LIFE IN JAPAN(3. REPORTING AND MONITORING) • Asia SEED requires Fellows’ Progress Report regularly (by email) • Asia SEED visits your university for monitoring at least once in a year

22. Any problems, concerns? Please contact Asia SEED immediately for any assistance: Shanghai International Building, 1-24-12 Shinkawa, Chou-ku, Tokyo 104-0033 Telephone: (03) 5566-0072 Fax: (03) 3552-7986 (+81 and omit 0 from oversea)

23. LIFE IN JAPAN(1. ACCOMMODATION) • Typical Japanese Single Room • University Dormitory or Private Apartment • See Accommodation Information • Expenses • Room Rent • Water, Electricity, Gas, Telephone, Internet… Closet Modular bath Veranda Entrance 15 – 20 m2 Bedroom Kitchen

24. LIFE IN JAPAN(2. PRICE OF GOODS) • Expensive? Don’t compare to the prices in Indonesia, or you won’t buy anything! 110 yen = 1 USD

25. LIFE IN JAPAN(3. RULES) • Abide the Japanese Law • Bicycle Registration • Visa • Community Rules How to dispose garbage? Try to establish good relationship with your neighbors

26. AFTER COMPLETION • Asia SEED prepares your return ticket • Returning day depends on Graduation Ceremony at each university End We hope to see you with your diploma one year later!!