Presentation Transcript

1. Faculty Exchange Program Pre-departure Briefing Session 2012-2013, 1st semester

2. Faculty Exchange Program Pre-departure Briefing Session 2012-2013, 1st semester Contents: Safety Issues Health Issues Insurance Travel Academic matters Maximize your overseas learning experience Emergency support Checklist
3. SAFETY ISSUES Personal safety and security issues are now major concerns in virtually all countries. Remember that Hong Kong is a safe city with one of the best police forces in the world. Not every country is so fortunate. Beware of risky situations. Reporting procedure: in case of emergency, please report the incident to the International Office of your host institution. Handling alcohol. Taking overseas trips. Be aware of natural disasters. Take care
4. Health Issues Pre-travel consultation Any medical problems? Bring medications that you need to take regularly. Record of medicines you are using. Types of vaccines you require (alert of any allergy). You may book a medical appointment at University Health Service on 2549-4686.
5. Insurance Ensure that you are covered by comprehensive health, accident, personal property and travel insurances for the entire period of your exchange studies. Read carefully the insurance policy requirements of your host university and items to be covered. Purchase only the plan which meets the stated requirements. Make sure you have met the health requirements of your host country before you depart.
6. Travel during Exchange Valid passport and student visa Flight booking Driver license Rail passes Phone cards International student card
7. Academic Matters Apply for leave of absence and credit transfer at the Faculty Office before you leave for exchange. Deadline for Leave of absence & credit transfer: 1stsemester – 31 July 2012 Deadline for Amendments - Add/Drop courses: 1stsemester – 31 October 2012
8. Academic Matters – before departure Read through FBE credit transfer guidelines Submission of credit transfer applications with detailed and updated course outlines for new courses and courses found on FBE credit transfer database Please type! No handwriting! Before committing to any changes (add/drop) of courses, and to avoid cases that the credits cannot be transferred, you must seek prior approval from the Faculty Office. Visit host institution’s website – course load allowed for an exchange student, inter-faculty courses, etc. Apply for an updated transcript at HKU registry and bring it along for your exchange studies
9. Academic Matters – during exchange Aware of the add/drop period of the host institutions Follow the instructions/guidelines of host institutions Some universities (e.g., U.K.) have strict guidelines on maximum course load Be respectful Before committing to any changes (add/drop) of courses, and to avoid cases that the credits cannot be transferred, you must seek prior approval from the Faculty Office.
10. Academic Matters – after exchange Credits shall NOT be transferred even if you have successfully completed the course during exchange but without seeking prior approval from FBE Faculty office If the host institution sends you the transcript, please forward it to FBE Faculty office Submission of an exchange report to FBE Faculty office (for students enrolled in the Faculty Exchange Programme) A 1000 words essay Photos Please save the documents in a CDR
11. Preparation for your exchange: Health insurance Application forms for leave of absence & credit transfer 2012-13 will be ready on June 11, 2012 (Monday) - Please download at the enrichment website: http://www.fbe.hku.hk/programme/undergraduate/enrichment/index.asp?doc=exchange Credit transfer database: http://www.fbe.hku.hk/Programme/Undergraduate/enrichment/index.asp?doc=exchange Visa application Observe your host institution’s rules and procedures Check your host institution’s semester schedule for air-ticket booking
12. Research on Host Country/University Language, culture, transportation, communication, weather, electrical appliances, food, religion, places of interest Location, travel time/distance, special programs, facilities, fees, study requirements, exam dates, rules and regulations
13. Maximize Exchange Experience You are our Ambassador Make new friends Learn a new language Appreciate local culture and custom Explore the host country and university Travel
14. Sources of support from HKU CEDARS Counseling Services Students can also use CEDARS’ one-stop contact: cedars-cope@hku.hk or 2857-8388 Academic & Exchange matters Academic Advising Office Faculty Office Office of International Student Exchange (OISE)
15. Emergency Support Contact the local emergency authorities for assistance. Speak with the contact person of your host university. Contact the local Chinese Embassy for assistance. For a full list, please visit: http://www.immd.gov.hk/ehtml/embassy.htm Ring up the Hong Kong Immigration Department (境外港人求助熱線) (852) 1868 (24-hour hotline) Inform your parents/relatives/friends in Hong Kong. Inform the FBE Faculty Office <fbe.undergrad@hku.hk>.
16. Arrival Checklist This section lists out the essential things that you need to do within the first few weeks after your arrival: Meet your buddy or representative from your host university (if any) at the airport. Report to your hall / hostel / host family/ mentor. Inform them if you have special accommodation requirements. As a general practice, female students will not be assigned a ground floor room for security reasons. If you have any concerns about the security of your accommodation arrangement, raise it with your hall manager. Familiarize yourself with the campus and the neighborhood of your hall / residence. Familiarize yourself with the security system and make sure you know where to report security matters in your residence and on the campus. Register your arrival at the International Office. Select your courses and register. Apply for identification documents like the university identity card, library card, etc. Sign up for orientation sessions. Get an email account and get on line as soon as possible. Check your HKU email account regularly Open a bank account and arrange for fund transfers. Keep your belongings safe, especially your passport
17. Useful Information Pre-departure Notes prepared by CEDARS for outgoing exchange students: http://cedars.hku.hk/nonlocal/publication/predeparturenotes2012.pdf Contact list of previous/current years’ FBE student participants will be available in late June: http://www.fbe.hku.hk/programme/undergraduate/enrichment/index.asp?doc=exchange
18. Questions