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The Planning, Zoning & Development process: Making Sense Of it all (In 5 Easy steps!)

The Planning, Zoning & Development process: Making Sense Of it all (In 5 Easy steps!). Cary Council/Staff Retreat, January 18, 2013. introduction. Agenda/Purpose: 10 Minutes. Agenda/Purpose Of This Session.

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The Planning, Zoning & Development process: Making Sense Of it all (In 5 Easy steps!)

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  1. The Planning, Zoning & Development process: Making Sense Of it all(In 5 Easy steps!) Cary Council/Staff Retreat, January 18, 2013

  2. introduction Agenda/Purpose: 10 Minutes

  3. Agenda/Purpose Of This Session • Verify Council’s Goals/Expectations For The Town’s Planning, Zoning & Development Processes • Review The Purpose & The Major Steps In Each Process, Including Legal Considerations • Assess Each Process Against Goals • Evaluate Results Achieved In The Built Environment • Refine Process Goals • Identify Potential Future Changes to Processes

  4. Some Guidelines For This Session • Covers The Three Main Development Processes • NOT Intended To Address Specific Rules, Regulations, Requirements  Will “Park” Those Ideas • UseVirtual Interactive Planner (VIP) Website To Review Processes & Share Process Information Already Available To The Public • ?

  5. Step 1: Council Goals ForDevelopment Processes Brainstorm Discussion: 30 minutes

  6. Preliminary Results: Council Goals • ? • ? • ? • ? • ? • ?

  7. STEP 2: Process Review Comprehensive Plan Amendments (CPA’s): 15 Minutes

  8. “Typical” Plan Amendment Case

  9. CPA “Fast Facts” • 29 Total Plan Amendment Cases During Last Three Years (2010-2012) • 23 Approved; 4 Cases Withdrawn; Two Still in Review • Average Review Time of 181 Days from Submission To Action By Town Council • Longest = 455 Days (Cooke-Futrell property) • Shortest = Historic Preservation Master Plan (87 Days)

  10. CPA Process Evaluation & Potential Changes

  11. CPA Process Evaluation • ?

  12. Ideas For CPA Process Changes • ?

  13. Step 2: Process Review Rezonings: 30 Minutes

  14. “Typical” Cary Rezoning

  15. “MXD” Rezoning in Cary

  16. Rezoning “Fast Facts” • X Total Rezoning Cases During Last Three Years (2010-2012) • One Case “Denied” • Seven Cases “Withdrawn” • Average Time From Application Submission To Town Council Action = 188 Days • Median Time = 165 Days • Longest Time = 334 Days • Shortest Time = 91 Days

  17. Timeframe Comparison (“Big 14”)

  18. Hearing Sequence Comparison (“Big 14” Jurisdictions) • 10 Of 14: Planning Board Or Commission Hearing 1st  Council Hearing & Vote 2nd • 1 Of14: Joint Council/Planning Board Hearing As 1st Step (Charlotte) (Note: Prior Process In Cary Under UDO) • 1 Of 14 (Concord) Has Special Legislation Allowing P&Z Board To Render Final Decision If Vote = “Supermajority;” Otherwise, Continues To Council

  19. Managing A Typical Rezoning Case • 1 TC Public Hearing, 3 PZ Public Hearings, And 2 TC Meetings • 8 Sets Of Letters For Property Owners And 400-foot Property Owners • 8 Trips To Property To Place And Remove Public Hearing Signs • 4 Ads In Cary News • 6 Staff Reports (Multiple Staff Involved In Writing, Review, And Placing Ad On Web) • 6 PowerPoint Presentations Prepared • 3 Sets Of PZ Minutes Prepared By Planning Staff • Multiple Calls And Meetings With Applicant Regarding Meetings With Neighbors And Changing Conditions • 15 Email Exchanges Representing Multiple Questions From One Adjacent Resident • 2 Emails Exchanges And Questions From PZ Members • Calls Or Email Exchanges With At Least 3 Other Residents • 4 Meetings With Neighbors Or Applicant And Council Members

  20. Rezoning Process Assessment & Potential Changes

  21. Rezoning Process Assessment • Application • Notices • Public Hearings • P&Z Board • Town Council • Other?

  22. Ideas For Rezoning Process Changes • ? • ?

  23. Step 2: Process Review Development Plans

  24. Development Plan “Fast Facts” • ?

  25. Development Plan Process Comments • Notification: • Town Notifies Adjacent Property Owners And Creates False Expectations That Citizen Input Can Significantly Change The Outcomes • Citizens Provide Comments That Are Not Always Reflected In The Approved Plan (If Administrative Review, Plan Only Needs To Meet Requirements Of LDO And Other Regulations) • Notification Of Plan Review Is Sent After Second Submittal (For Some Projects, Only Two Submittals May Be Necessary)

  26. Development Plan Process Comments • Schedule: • Process Takes Too Long • Too Many Regulations; LDO Is Too Complex And/Or Lengthy • Changes/Flexibility: • More Flexibility Needed When Dealing With Colors And Architecture; Trying To Legislate “Taste” • How Much Change Is Allowed To A Development Plan Before It Has To Go Back Through The Rezoning Process?

  27. Ideas For Development Plan Process Changes • ?

  28. Step 3: Results on the ground Achieving Expected Outcomes: 45 Minutes

  29. Nature Of Comments • Land Uses • Site Design/Layout • Building & Landscaping (Design/Aesthetics) • Signage • Other?

  30. Step 4: final Council Goals & Potential Development Process changes Revisited & Refined: 45 Minutes

  31. Potential Planning, Zoning & Development Process Changes

  32. Step 5: Wrap Up Summary: 5 Minutes

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