How Do You Get Your Green Sheet

1. How Do You GetYour Green Sheet John Falby Senior Lecturer MV3923 Spring AY2011

2. The Goal:Obtain the Green Sheet • Means that your thesis is completed and accepted by the thesis processor for publication • Means that you will get your MS degree • Assuming you have met the course, GPA and MOVES requirements • Program Officer & Academic Associate track this via the MOVES Tracking Form

3. MOVES Requirements • Approved Matrix in Python • Enter all (or most) of second year classes by start of 4th quarter • Signed Thesis Proposal and IRB Student Research Checklist • By end of 4th quarter • Thesis presentation in graduating quarter • Normally given to Focus Group or Brown Bag • Signed thesis

4. MOVES Requirements • Maintain up-to-date "MOVES MS Degree Tracking Form" • Program Officer & Academic Associate use to help track your progress in degree program • Other requirements may be promulgated, and may include • Provide presentation materials • Provide a copy of software you developed • See Current Student Affairs page on MOVESInstitute.org under Education

5. Other NPS Requirement • Did your thesis involve human subjects? • Ensure you have an approved IRB BEFORE starting the experiment • The IRB Student Research Checklist does not suffice • Penalties for not following can be severe, including you not getting your degree

6. Can I Finish My ThesisAfter I Leave NPS? • Yes, but • Majority of those who leave without a completed thesis NEVER finish it • This means they do not get the MS degree • OK, what about an extension? • Yes, you can get up to three one-year extensions from your original graduation date • However, if you get an extension and don’t finish your degree in the approved extension period, you can never get a degree from NPS • So have a plan to enable you to finish your thesis before graduation

7. Your Time At NPSYear One • Get the basics • Learn about: • MOVES as a discipline • Enabling technologies • Areas of research • Develop your course matrix • Complete a thesis proposal

8. Your Time At NPSYear Two • Upper division courses • Interact with faculty, students, staff • In a Focus area (even if not related to thesis) • In MOVES at large • Brief your thesis plan • Do your thesis research • Write your thesis • Brief results of your thesis research

9. Quarter One: Attend MV-2921 • Introduction to MOVES • Survey of the major areas in MOVES • Answers the question: What is this thing called MOVES anyway? • Presentations, one on each of the MOVES Curriculum Blocks • Why is the area important to MOVES? • Courses in the block

10. Quarter One • Complete initial portion of the MOVES MS Degree Tracking Form • Other portions filled out later (see target dates) • Your are responsible to update and ensure you meet all the requirements for the degree • MOVES Chair and AA review to help identify challenges, but you are ultimately responsible for ensuring you meet the requirements • You should review with them periodically, especially when things change

11. Quarter Two: Attend MV-3922 • Introduction to Virtual Environment Technology • An introduction to the technology used in virtual environments and discusses applications which use Virtual Environments • An introduction to the items likely to be used in the MOVES master’s degree program

12. Quarter Three: Attend MV-3923 • Faculty and staff present • Current research • Possible thesis topics • Exposes you to • What is being done in MOVES today • Some of the people who are in MOVES and what they are doing • Possible topics for your thesis • Possible assets to tap later

13. By End of Quarter Three • Pick Three Concentration Blocks • See MOVES web page • Education -> Master of Science Program • At most two from Group A and at most two from Group B • Navy must take JPME (in Group B) • Army must take SE (in Group B)

14. By End of Quarter Three • Complete course matrix for entire program • Check with Thesis Advisor for help, guidance, and/or approval of plan • Do not sign up for a course in a quarter it is not being offered • See MOVES web page for • Listing of when MV courses are planned to be offered • Quarters when non-MV courses have historically been offered • Still able to make changes later • For instance, when pick thesis topic may need to revise

15. By End of Quarter Three • Complete course matrix for entire program (continued) • Program Officer and Academic Associate approve it • See them if you have questions or need help constructing your matrix • Sometimes courses are canceled (e.g. low enrollment), so you may need to update your matrix later, and they can help then as well • Update Tracking Form

16. By End of Quarter Four • Submit a Thesis Proposal • Template on MOVES web page • Approval required by • Primary Advisor • MOVES Academic Associate & Program Chair • MOVES Program Officer • Must also include IRB Student Reasearch Checklist • Maintained by the Program Officer's office • Goal: be able to give at least one full year to thesis research and writing your thesis

17. Advisor, Co-Advisor, andSecond Reader • Must have a (primary) advisor • MOVES faculty member with Ph.D. • Must have co-advisor or second reader • Must be a faculty member, whether in MOVES or not, and need not be on tenure track • What is difference between them? • Exceptions • If primary advisor does not have a Ph.D., must have a co-advisor with a Ph.D. • If primary advisor not in MOVES, then co-advisor must be in MOVES

18. Quarter Four: Attend MV-4924Focus Group • Currently have five • Agents & Combat Modeling • Augmented Reality • Human Factors and Training Systems • SEED • Web-based simulation (SAVAGE) • Interact with a subset of MOVES sharing common interests • Does not have to be a focus area of your thesis research

19. Quarters One through Four • Get out and see what is going on in MOVES outside of classes • Brown bag and focus groups • Labs • Scheduled demos • OR Research Seminar • Web pages

20. Visit Labs • Talk to students ahead of you • Visit during scheduled demos • Find out • What’s going on • What resources are available • Be a subject in an experiment

21. Year Two • Conduct Thesis research • Attend Brown Bag and Focus Group each quarter • Complete upper level courses • Write thesis • Get thesis signed • Get thesis approved by Thesis Processor • Get your Green Sheet • Get ready to move

22. All Quarters: Attend MV-4924Brown Bag Seminar • Presentations from faculty, research staff, students and invited speakers • Interact with MOVES at large

23. Quarter Five: Read, Read, Read • Background/Literature Search • Advisors give pointers to literature • Dudley Knox Library: 2004 Federal Library/ Information Center of the Year - Use it! • Workshops, research assistance, subject specialists, real-time "Ask a Librarian", etc. • CiteSeer at citeseer.ist.psu.edu • Things you read may reference other material you want to read • Keep notes, copies in a notebook

24. Quarter Five: Get Involved • Arrange to give a presentation of your Thesis plan to your Focus Group • Get some constructive feedback EARLY • Learn from other people's experiences • Establish times/days for periodic meetings with thesis advisor(s) • As able, do demos, attend demos, be in experiments, help run experiments

25. Quarter Five:Thesis Process Familiarization • NPS Research Thesis Process http://www.nps.edu/research/research1.html • General Workshop on thesis process • Students must attend in graduating quarter • Consider attending earlier (5th quarter is good) • Reviews the overall process • Lets you know what to expect • Template Workshop • Attend early so can be using the template throughout (5th quarter is good)

26. Quarter Five:Write Draft of First Part of Thesis A recommendation, not a requirement • Cover through Chapter 2 plus references • Format: see NPS Research site, Typing Your Thesis • Have one of the Thesis Processors check it for format • See Outlook Address Book for email, phone, and location • Have advisor read it

27. Quarter Five:Why Start Writing So Early? • Correct format problems early • Chapter One • Includes one or more of: Introduction, Overview, Motivation, Purpose, Goals • Includes Organization of Thesis (Chapter Summary) • This is your “contract” with thesis advisor(s) • Chapter Two, Background And Problem Statement, shows you have • The background required to do the thesis research • A clear direction • Keep on top of thesis vice under it

28. Quarter Five through Eight:Do the Research • When possible, leverage papers and projects for classes to support thesis • May be able to: • Have student(s) you’re following as resource • Recruit student(s) to follow you • Get a demo of your work as soon as possible and show it off often • No such thing as bad feedback

29. Quarter Five through Eight:Do the Research • If experiment involved in your thesis • Don't short-change any step (design, development, pilot study, feedback, redesign) • Get going earlier than later • If involves human subjects, your advisor must submit request to NPS Institutional Review Board (IRB) - See Bill Becker • Approval process takes some time • Advisor, not you, will be the one making IRB request • You will be draft the paperwork • Write chapters of thesis as you go • Advisor can review as you go • Get feedback earlier rather than later

30. Quarter Eight:Finish The Thesis • Attend the General Workshop if have not done so previously • Plan to finish writing early • Avoid the bow wave for • You • You will have other things going on • Advisor(s), second reader • Travel, leave, research, other students, class • Thesis Processor • Only so many hours in a day, so many appointments • Time to adjust to bumps

31. Quarter Eight:Finish The Thesis • Complete all thesis and submission requirements • NPS requirements • On Research web site • Reviewed in General Workshop • MOVES requirements • Education -> Current Student Affairs • Brief results of thesis research to Focus Group or Brown Bag

32. Resources • Funding for US students • SPAWAR $10,000 fellowships • See Research web page http://www.nps.edu/research/rspa.html#StudentFellowships • Funding for International students • Can get help editing (not writing) your thesis via the Thesis Processor • Send them an email (Thesis Processor in the Outlook Global Address book)

33. Resources • MOVES Curriculum • Program office signs you up for required courses • You sign up for non-core courses • See MOVES web page Education • NPS Library off main NPS page • BOSUN • Electronic journals • Visit the library • They are very helpful • Have classes to help you make use of library resources • CiteSeer http://citeseer.ist.psu.edu/

34. Resources • Dean of Research • Thesis workshops beginning of every quarter • Research -> Research and Sponsored Programs Office -> Thesis Process • Slaying the Dragon www.cs.nps.navy.mil/people/masters/thesis.htm • Old link, may break anytime

35. The World Is A Better PlaceAfter You Have Your Green Sheet

36. ? Questions