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Enhanced Library Collaboration through DRAA Consortium for Cost-Effective Database Access

Explore the cooperative purchasing and utilization study on the PQDT database by the DRAA Consortium of Chinese Academic Libraries, focusing on effective consortium strategies, member benefits, and utilization models.

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Enhanced Library Collaboration through DRAA Consortium for Cost-Effective Database Access

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  1. Cooperative Purchase and Utilization ——the study on PQDT Full Text Database Peking University Library Xiaoxia Yao June 13th, 2014 yaoxx@calis.edu.cn

  2. Contents DRAAIntroduction 1 PQDT database Purchasing 2 The effectiveness of the consortium 3

  3. 1 DRAAIntroduction

  4. About DRAA DRAA: Digital Resource Acquisition Alliance of Chinese Academic Libraries Purpose • Cooperative purchasing • Standardize and guide purchasing activities • minimize spending while obtaining resources with the best prices and services libraries gather together acting as a consortia to purchase or import foreign databases as a whole

  5. DRAA Council • DRAAcouncil • Formulate the development strategies and guide the implementation of DRAA • Chairman：Director of PKU library • Member: 33 librarians from 29 institutions • DRAASecretariat • Business management ：DRAA Portal, DRAA Proposal, DRAA training • Located in PKU library • Related Parties • Organizers of Consortia • Publishers • Agencies • Members

  6. Organizers of Consortia Negotiate with publishers, Organize members to take part in database purchasing consortia There are ten organizers in DRAA: • Peking university library and Tsinghua university library organize most of the consortia, each of them organized more than 30 consortia in 2013 • Peking university medical library, China agriculture university and Shanghai JiaoTong university, each of them organized more than 10 consortia

  7. Publishers

  8. Agencies • Authenticated by DRAA • Imported and exported companies • Contents Auditing • Paying to publishers on behalf of libraries • Help publishers do some training job

  9. DRAA Members Up to June 1st,2014, 561 members, 1701 register users

  10. cooperatively purchased databases from 1997 to 2013

  11. Statistic on the types of purchased databases in 2013

  12. The preferred way of database subscription: DRAA

  13. Users’feedback to DRAA

  14. Members’opinion to DRAA • has provided professional negotiation that demonstrates the power of academic libraries in China • has provided rich sources of information for teaching & research in China, and has accelerated the use of foreign information resources • has built a normative platform of cooperative purchasing for national academic libraries, and has also promoted the process of importing foreign databases • has narrowed the gap between small libraries and big ones, greatly improving the quality of imported foreign databases • has decreased costs and protected the interests of CALIS members

  15. DRAAPortal User Manage- ment Evaluation Center Database Wikipedia • Integrated multi-functional platform • DRAA: mange and evaluate consortia • Organizers: release the information on database purchasing • members: online database trail and purchasing • Publisher: buying database Cooperate purchasing Training Center Usage statistics http://www.libconsortia.edu.cn

  16. 2 Purchasing on PQDT Full-text Database

  17. Introduction on PQDT database • The world's most comprehensive collection of dissertations and theses • 3 million searchable citations to dissertations and theses • 1 million full-text dissertations that are available for download in PDF format • More than 80,000 new full-text dissertations and theses are added to the database each year

  18. Subject distribution of full-text database By July 16th, 2014，Total number of PQDT full-text is 466,452

  19. Taking Part in the consortium • Firstly, the institution should fill in a receipt and upload it to the DRAA portal • Then, every participated member has to sign a purchasing agreement with ZhongKe I/E company（the agency of PQDT full-text database in China） • After the payment, members can choose and submit dissertation and thesis orders to subscription system • If the valid orders submitted by members did not reach the fixed number, the insufficient number will be selected and submitted by CALIS. • Lastly, the whole full-text orders will be uploaded to CALIS and other two servers in China to be visited

  20. Utilization Model • "Unlimited cross access" • Each end user can visit collections bought by their institutions and other participants • It offers participants the right of permanent access to the full-texts bought by the consortium • "cost savings” • Each participant chooses a different collection and gathers them together to make the consortium having the most collections to be visited. CALIS is to make sure the Uniqueness of the record • The consortium avoids the duplication of abundant collections and generates significant cost savings on holding selection

  21. Long-term storage & permanent access • Members will continue to have the right to visit the resources of the consortium they have participated whatever they join the next year’s purchasing activity or not • Whether a member joins the consortium later or exits earlier, this member will obtain the rights of long-term storage and permanent access of the full-texts they ordered • CALIS provides long-term storage and permanent access service to PQDT full-text database consortium • As long as one purchased a fixed number of dissertations and theses according to some deals and shared with others, it is allowed to visit the resources subscribed by old members

  22. Retrieval system Developed by ZhongKe I/E company The servers are deployed in three places

  23. Subscription system Participants work together to protect the entire consortium without repeating orders and avoid duplicated holdings for participated libraries

  24. 3 The effectiveness of the consortium

  25. More libraries join the resource sharing activities

  26. The full-texts keep increasing

  27. The usage on PQDT database

  28. The contribution of CALIS • provides the guideline on the development of PQDT full-text database • prompts libraries' investment on the resources of dissertation and thesis • offered subsidies to participant member in CALIS phase one and phase two development • organize the subscription, conduct the negotiations • protect the interests of consortium members • evaluate the database on contents, platform, usage statistic, publishers' service • Cooperatively hold training to promote the consortium development, to train staff skills on database usage

  29. Further consideration • order dissertations and theses anytime and anywhere • discuss other solutions, such as the way of interlibrary loan, document delivery, Pay per View (PPV) and so on • promote the model on "unlimited cross access” and "cost savings”to other databases • provide different kinds of resource sharing models on cooperative purchasing under the support of publishers and agencies

  30. THANKS

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