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EMS Implementation and Operation. ISO 14001 Requirements. 4.4 Implementation and Operation. 4.4.1 Structure and responsibility 4.4.2 Training, awareness, competence 4.4.3 Communication 4.4.4 EMS documentation 4.4.5 Document control 4.4.6 Operational control

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slide1

EMS Implementation and Operation

ISO 14001 Requirements

4 4 implementation and operation
4.4 Implementation and Operation

4.4.1 Structure and responsibility

4.4.2 Training, awareness, competence

4.4.3 Communication

4.4.4 EMS documentation

4.4.5 Document control

4.4.6 Operational control

4.4.7 Emergency preparedness/response

4 4 1 structure and responsibility
4.4.1 Structure and Responsibility
  • Roles, responsibility and authorities defined, documented and communicated
  • Management provide essential resources
  • Appoint management representative
    • Ensure EMS requirements are established, implemented and maintained
    • Report to top management on EMS performance
4 4 2 training awareness competence
4.4.2 Training, Awareness, Competence
  • Identify training needs
  • Personnel performing work which can cause significant impacts:
    • require appropriate training
    • competent based on appropriate education, training and/or experience

(cont’d)

4 4 2 training awareness competence1
4.4.2 Training, Awareness, Competence
  • Procedures for employee awareness of
    • importance of conformance
    • significant impacts of work activities and benefits of improved performance
    • roles and responsibilities in achieving conformance
    • potential consequences of departure from operating procedures

(cont’d)

4 4 3 communication
4.4.3 Communication
  • Procedures for:
    • internal communication
    • receiving, documenting and responding to external interested parties
  • External communication processes on significant aspects must be recorded
4 4 4 ems documentation
4.4.4 EMS Documentation
  • Information to:
    • describe core elements of the EMS
    • provide direction to related documentation
  • Can be paper or electronic
document organization scheme
Document Organization Scheme

1.EMS Manual

Policy

2. Procedures, programs, permits

ControlledDocuments

Implementation of policy

3. Work instructions

BOM’s, specs, drawings, visual standards

“How to” for procedures

4. External Documents

5. Blank Forms

Proof that system

works

6. Completed Forms & Other Records

Records

4 4 5 document control
4.4.5 Document Control
  • Procedures for controlling documents to ensure that:
    • they can be located
    • they are periodically reviewed, revised, and approved
    • current versions available at essential locations
    • obsolete documents are promptly removed
    • any obsolete documents retained for legal and/or knowledge preservation are suitably identified

(cont’d)

4 4 5 document control1
4.4.5 Document Control

(cont’d)

  • Legible
  • Dates of revision and readily identifiable
  • Maintained in an orderly manner
  • Retained for a specified period
  • Creation and modification procedures
4 4 6 operational control
4.4.6 Operational Control
  • Identify operations and activities associated with significant aspects
  • Plan activities, including maintenance
  • Ensure activities are carried out under specified conditions:
    • Documented procedures where absence could lead to deviations
    • Stipulate operating criteria
    • Procedures related to significant aspects of goods and services purchased from suppliers
4 4 7 emergency preparedness and response
4.4.7 Emergency Preparedness and Response
  • Procedures to:
    • identify potential for and respond to accidents and emergencies
    • prevent and mitigate environmental impacts.
  • Review and revise
  • Periodically test
slide13

EMS Implementation and Operation

EMS Mentoring

Eaton Corporation, Supercharger Division

iso 14001 continuous improvement cycle
ISO 14001 - Continuous Improvement Cycle

Management

Review

Checking &

Corrective Action

Commitment

& Policy

Implementation

& Operation

Planning

training
Training
  • Steering Team
  • Internal Auditors
  • Awareness Level
  • Job Specific Training
  • Utilized existing system to track and document
communications
Communications
  • Postings
  • Training(refresher and new employee)
  • Progress Reports (goals and targets)
  • Incident Reports
  • Surveys, suggestion program, committee participation, e-mail, open door policy.
  • External communications(inquiries, compliance reports, and regulatory inspections)
documents and document control
Documents and Document Control
  • Used existing system for QS 9000.
  • Keep EMS documents separate from QS documents within the system, but all documents are controlled in the same manner.
  • Develop a matrix of important documents and retention times.
slide20

EMS Implementation and Operation

Questions?

Eaton Corporation, Supercharger Division

slide21

EMS Mentoring Workshop Day 2

Day 1 Review and Day 2 Overview

EMS Implementation and Operation Elements Cont.

EMS Checking and Corrective Action Elements

EMS Management Review Elements

EMS SWOT Analysis/Planning Group Exercise

slide22

EMS Implementation and Operation

EMS Mentoring

Yamaha Motors Manufacturing Corporation of America

slide23

ISO and 8-step Process

Align ISO program with current processes

Step 1: Problem Statement

“YMMC generates and ships hazardous waste off-site for disposal.”

slide24

ISO and 8-step Process

Project selection – ISO objective

ISO 14001 Objective

“Reduce amount of hazardous waste shipped off-site.”

iso and 8 step process
ISO and 8-step Process

Step 2: Current Level Attributes –

Loss Tracking MEK Usage Tracking

iso and 8 step process1
ISO and 8-step Process

Step 2: Current Level Attributes – Loss Tracking Hazardous Waste Disposal Tracking

iso and 8 step process2

MEK/Paint Hazardous Waste Shipments

MEK/Paint Generated (gallons)

4500

4235

Average 2,900 gallons/month

4000

3520

3500

3135

2915

2860

3000

2585

2530

Gallons of Hazardous Waste

2500

2255

1980

1980

1815

2000

1500

1000

500

0

Jul-00

Apr-00

Jun-00

Oct-00

Jan-01

Aug-00

Sep-00

Dec-00

Feb-01

Mar-01

Nov-00

May-00

ISO and 8-step Process

Step 3: Setting Baseline and Target Hazardous Waste Disposal

iso and 8 step process3
ISO and 8-step Process

Step 3: Setting Baseline and Target

Monthly Hazardous Waste Disposal

3,500

50% Reduction

($84,000/yr or 17,000 gal/yr)

3,000

2,500

Current

Goal

2,000

1,500

1,000

500

0

iso and 8 step process4
ISO and 8-step Process

Improvement Approach

  • Methodology:
  • Data Analysis
  • Chemical Analysis
  • Case Studies - Pollution Prevention
  • Brainstorming
  • Site Visit to US Can - observe onsite distillation
iso and 8 step process5
ISO and 8-step Process

Step 4: Root Cause Analysis

YMMC Hazardous Waste Generation

iso and 8 step process6
ISO and 8-step Process

Brainstorming Results:

1. Non-hazardous Line Cleaner - Pilot

2. Off-site distillation - Quotes

3. Purchase Distillation Equipment - Quotes

4. Mobile on-site distillation - Pilot

iso and 8 step process7
ISO and 8-step Process

Step 5: Countermeasure

Distillation Process

iso and 8 step process8
ISO and 8-step Process

Step 5: Countermeasure

iso and 8 step process9
ISO and 8-step Process

Step 6: Implementation of Critical Path

iso and 8 step process10
ISO and 8-step Process

Step 7: Confirmation of Effects and Results

Conducted Onsite Pilot Distillation with First Source:

  • Lab Analysis Results of Distilled MEK:
  • Outside Lab
  • PPG Lab Analysis
iso and 8 step process11
ISO and 8-step Process

Step 7: Confirmation of Effects and Results

73% Reduction

($126,000/yr or 25,500 gal/yr)

iso and 8 step process12
ISO and 8-step Process
  • Intangible Results:
  • Reduction in Risk and Liability
  • Improved YMMC’s Environmental Image
iso and 8 step process13
ISO and 8-step Process

Step 8: Prevention of Reoccurrence

Created ISO Operation Standard:

emergency preparedness response
Emergency Preparedness & Response
  • Contingency Plan
  • Emergency Evacuation
slide44

EMS Implementation and Operation

Questions?

Yamaha Motor Manufacturing Corporation of America

slide46

Structure and Responsibility

Require representation from all departments and business units on EMS Team

Make process supervisors and department managers responsible for the environmental performance of their units.

Use full-cost accounting to link P2 and resource use efficiency performance to operating budget and employee compensation rules.

slide47

Structure and Responsibility

Include P2 and resource management performance in job descriptions and employee evaluations.

Give highest decision-making priority to projects with significant P2/resource conservation benefits.

Integrate quality and environmental improvement teams into one single workgroup focused on production efficiency.

Where feasible, rotate staff between environmental and production responsibilities.

slide48

EMS Communication

Communicate how and where P2 and resource conservation is integrated within your EMS

EMS bulletin boards, company newsletters, company meetings and training

Internal

Open houses, press releases, focus groups, annual reports, advertising, community meetings, permit applications, industry mentoring

External

slide49

Training, Awareness & Competence

All Employees

  • Training on the waste/resource management hierarchy and the use of “systems approach” tools within the EMS
  • Basic training - P2 and resource conservation concepts
  • Specific training - P2 resources and solutions applicable to employee functions
  • Develop an EMS employee incentive program
  • Create friendly competitions for environmental improvement between departments and shifts
slide50

Training, Awareness & Competence

Staff performing or managing an activity linked to a significant environmental aspect

  • Understanding of P2 measures with potential to reduce or eliminate the aspect .
  • Use the Internet to tap into the local and global network of practical P2 and resource conservation solutions.
slide51

EMS Operational Controls

Post process maps in work areas w/ environmental aspects

Highlight significant aspects

Use as visual element of standard operating procedure

slide52

EMS Operational Controls

Document all P2 and resource conservation suggestions, implemented or not.

Create a standard form

Collate the form as a reference tool for staff 

slide53

EMS Operational Controls

  • Develop a written procedure for:
  • Using the Waste/Resource Management Hierarchy
  • Reporting P2 and resource conservation progress to senior management
  • Monitoring, recording and posting the full cost of significant aspects
  • Ensuring that aspects with written procedures required because their absence could cause a significant environmental impact receive the highest P2 priority