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Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR ( NAIP Funded Project ) User Acceptance Testing – Purchasing & Stores. Agenda. Purchasing On-Hand Stock Availability Requisition Creation & Approval Process for Plan/Non-Plan/Projects

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Presentation Transcript
slide1

Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing – Purchasing & Stores

agenda
Agenda
  • Purchasing
    • On-Hand Stock Availability
    • Requisition Creation & Approval Process for Plan/Non-Plan/Projects
    • Requisition Reports
    • Request for Quotation (RFQ) & Quotation Creation
    • Quote Analysis Process (Expenditure Sanction Process)
    • PO Creation & Approval Process with Reports
    • Rate Agreements
    • PO Creation against the Rate Agreement
    • Capturing EFC Details (Procurement Items)
  • Stores
    • On-Hand Stock Availability
    • Receiving/Inspection/Delivery Process and Reports
    • Material Issue/Material Issue to Projects
    • Material Transfers within Institute
logging into oracle application1
Logging into Oracle Application

These are the notifications for the user

These are the responsibilities for the user

These are the functions related to the respective responsibilities

requisition indent creation2
Requisition/Indent Creation

Click on “Open Button”

requisition indent approval3
Requisition/Indent Approval

Click on “Approve” button

requisition indent approval4
Requisition/Indent Approval

Indent has been Approved

requisition indent reports
Requisition/Indent Reports

Purchase Requisition Print Report

Purchase Requisition Status Report

quotation analysis1
Quotation Analysis

Enter RFQ Number and Click On ‘Find’ Button

sanction order report
Sanction Order Report

Sanction Order Print Report

purchase order creation1
Purchase Order Creation

Enter Approved Requisition Number & Then click on Find Button

purchase order reports
Purchase Order Reports

Purchase Order Print Out

Purchase Order Detailed Report

Purchase Order Status Report

Item Purchase History Report

receipt creation1
Receipt Creation

To create the receipt Click on ‘New” Button

inspection process1
Inspection Process

Click on “Inspect’ Button

delivery to stores1
Delivery to Stores

Click on Lot-Serial Button

receipt reports
Receipt Reports
  • Receipt Register Report
  • ICAR Receiving & Inspection Report_Asset
  • ICAR Receiving & Inspection Report_Inventory
stores related reports
Stores Related Reports

Material Issue Report

Transaction History Report

supplier report
Supplier Report

Registered Supplier List Report