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The Nuts and Bolts of Compiling a Good Promotion and Tenure Packet

The Nuts and Bolts of Compiling a Good Promotion and Tenure Packet. Kerstine Wanas, MHA Faculty Appointments Manager College of Medicine, Office of Faculty Affairs. The P & T Committee. Who are they? How are they chosen? When do they meet? How do they make decisions? What happens next?.

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The Nuts and Bolts of Compiling a Good Promotion and Tenure Packet

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  1. The Nuts and Boltsof Compiling a Good Promotion and Tenure Packet Kerstine Wanas, MHA Faculty Appointments Manager College of Medicine, Office of Faculty Affairs

  2. The P & T Committee • Who are they? • How are they chosen? • When do they meet? • How do they make decisions? • What happens next?

  3. The Electronic Database Available at: PromotionTenure.UAMS.edu

  4. The Electronic Database • First time to the system- Request new user login • Once request has been granted, login using UAMS username and password

  5. The Electronic Database • Once you login, click “Create New Request” • Fill in highlighted fields and hit “Submit” • Don’t forget secondary departments

  6. Secondary Appointments • Indicate the request for a promotion in secondary appointment on the “create request” page of the electronic database • Include letter from Chair of secondary department • Note on cover of binder • List on cover sheet

  7. The Electronic Database • Once submitted, this is where you will upload documents

  8. P&T Cover Page

  9. Let’s Talk Document Types • Within each folder is a drop-down menu of document types that may be used

  10. Document Types Available at: https://promotiontenure.uams.edu/UserGuide.aspx

  11. Educator’s Portfolio • An Example of a document type in Teaching/Mentoring folder Available at: http://www.uams.edu/facultyaffairs/Promotionandtenure/default.asp in the companion guide

  12. Evaluation Summaries

  13. Overviews • Overviews may go in Teaching/Mentoring, Research/Scholarly Activities, Clinical Service and Leadership/Administrative Service. • In the CV/General Overview Section, you may like to include an overview which is a Summary of Major Activities

  14. Annotated Bibliography Publication folder

  15. DO! Important to label documents very clearly. This is how the committee will identify documents! DON’ T!

  16. Outside Letters Clinical Attending Pathway

  17. Outside Letters All Other Pathways

  18. Numbers to Remember • 2 – copies of the paper packet • 5 – publications (BS, CS, CE – Associate Professor) • 10 – publications (BS, CS, CE – Professor) • Clinical Attendings are encouraged to submit scholarly publications. The Promotion and Tenure Guidelines do not stipulate how many.

  19. Binder Labels • Required information: Name Candidate for (rank) With Tenure (if applicable) On the ---- Pathway Department of ------ October 2012

  20. Basic Tips • Summary/Overview • Less is more • Be sure the CV is current • Easy to read • Sample packets are available for viewing in OFA

  21. Top 5 Problems • Lack of documentation • Activities don’t reflect time reported on cover sheet • No, or inadequate, evaluations of teaching • Required letters inadequate, inappropriate • Wrong track

  22. Important Links • COM Promotion Tenure Page: • http://uams.edu/facultyaffairs/Promotionandtenure/default.asp • Electronic Promotion and Tenure Database: • https://PromotionTenure.UAMS.edu • AAMC CV Guidelines: • http://uams.edu/facultyaffairs/word%20docs/AAMC%20CV%20Guidelines.pdf

  23. Completed Packets • Deliver to: Office of Faculty Affairs Central Building (Old Hospital) Room 4D40 • Monday, October 1, 2012 4:30 p.m. - FIRM

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