Test Administrators

Spring 2009 FCAT SSS Reading, Math, and Science Test Administrator Training Test Administrators

Updates for Spring 2009 FCAT • NO Norm-Referenced Test (NRT) Administration • NO Summer FCAT Reading and Mathematics RETAKE TAM vii S L I D E 2

Spring 2009 FCAT Administration Schedule Grades 9-12 S L I D E 3

Spring 2009 FCAT Administration Schedule Grade 10 ESE and ESOL S L I D E 4

Schedule of Activities • Tuesday, March 10th – FCAT Reading: • Grade 9 testing in Rooms 202 – 234 • Grade 10 testing in Rooms 247 – 289 • Retakes testing in 3000 bldg, 4000 bldg and Portables S L I D E 5

Before the Test S L I D E 6

Room Readiness • Report any issues to Mr. Sanchez • Adequate Lighting • Pencil sharpeners • PA (grade 10 rooms) or CCTV (grade 9 rooms) • Clear/Cover walls of core content posters and displays • Desks must be facing the same direction S L I D E 7

Preparing Students • Distribute room assignments • Remind students of importance of the test • Remind senior retakers about testing on scheduled day S L I D E 8

Test Administration and Security Procedures State and District Requirements • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp • Adopted by School Board • General Guidelines • Florida Statute and Rules • School Procedural Checklist • District Monitors TAM 285-288; ATTACHMENT D S L I D E 9

FCAT Administration and Security Agreement Form TAM 291 S L I D E 10

Prohibition of Electronic Devices • Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation. • “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible. • Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing. • Test administrators and proctors should also turn-off their electronic devices during testing. TAM viii; 29 S L I D E 11

During the Test S L I D E 12

Prohibited Activities: Florida Statute and State Board Education Rule • Reading the passages, test items, or performance tasks. • Revealing the passages, test items, or performance tasks. • Copying the passages, test items, or performance tasks. • Explaining or reading test items or passages for students. • Changing or otherwise interfering with student responses to test items. • Causing achievement of schools to be inaccurately measured or reported. • Reading student responses. TAM 15; 291 S L I D E 13

Prohibited Activities (continued) • Allowing students to handle secure materials before or after test administration. • Test administrators must NOT administer the FCAT to their family members. TAM 15 S L I D E 14

ESE Accommodations • Students with Disabilities • Accommodations stated in the student’s current IEP or 504 plan • Presentation • Responding • Scheduling • Setting • Assistive Devices TAM 5; 11; 277-283 S L I D E 15

ESOL Accommodations • English Language Learners (ELLs) • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: • Flexible Setting • Flexible Scheduling • Additional Time • Assistance in Heritage Language • Approved Dictionary TAM 5; 11; 284 S L I D E 16

The Day of Each Test • Report to 1st period for attendance • PA announcement will be made to dismiss everyone to their assigned rooms/area • Each student and teacher has an assignment • If you are not proctoring in your room: • Please do not lock the door • Bring a board marker with you • Make sure your desks are adequately spaced apart and facing the same direction S L I D E 17

The Day of Each Test (continued) • Before the test begins: • Verify students IDs as they are walking in • If student picture is not on picture pages send to 243A • Students place info on electronic devices and place in ziplock bag and designate area for purses • Seat students in alpha order S L I D E 18

The Day of Each Test (continued) • Materials will be brought to you by a distributor • Verify count of all material and Initial • Instructions • Grade 9 – Read on CCTV • Grade 10 – Read on PA • Retakers – Proctors read instructions • All ESOL and ESE rooms – Proctors read instructions S L I D E 19

Security Rosters • Ninth grade • One security number for test book • No security number for answer book • DO NOT RECORD A TEST SECURITY NUMBER FOR AN ABSENT STUDENT S L I D E 20

Security Rosters (continued) • Tenth grade • One security number for test book • No security number for READING answer book (Tuesday) • One security number for MATH answer book (Wednesday) • RECORD A NUMBER FOR EVERY ANSWER BOOK (MATH ONLY) S L I D E 21

Security Rosters (continued) • Retake • One security number for each test/answer book • RECORD A NUMBER FOR EVERY ANSWER BOOK INCLUDING ABSENT STUDENTS • You will have one security roster for Reading and one for Math S L I D E 22

Security Rosters (continued) • Eleventh grade Science • One security number for test book • One security number for answer book • IF A STUDENT IS ABSENT, DO NOT RECORD TEST BOOK. • RECORD A NUMBER FOR EVERY ANSWER BOOK S L I D E 23

Sample Security Roster S L I D E 24

Placement of Security Numbers Security Numbers appear on the front of all secure documents: The Security Number will appear in these spaces. TAM 17-18 S L I D E 25

Important Documents • The documents must be in use or completed: • Daily Attendance • Security Roster • Seating Charts • FCAT Security Log • Testing DND signs • Electronic Device signs S L I D E 26

Sample Security Log TAM 293 S L I D E 27

Supervising Test AdministrationDuring Testing Ensure that Students: Do: Do Not: • Have appropriate test materials on desks • Use only No. 2 pencils • Work independently • Mark their answers in the appropriate area • Allow students to talk or make any disturbance • Talk with students about any test item • Help students answer any test item • Check through test and answer documents • Return test and answer documents to students after they have been collected • Discuss test items or answers with students even after all test materials have been returned and testing has ended INAPPROPRIATE ACTIONS MAY = INVALIDATION AND/OR LOSS OF TEACHING CERTIFICATION

Instructions: Grades 9 and 10 • Ninth grade – Rooms 202 - 234 • Tuesday, March 10th – Reading • Script begins on page 163 • Wednesday, March 11th – Math • Script begins on page 172 • Tenth grade – Rooms 247 - 289 • Tuesday, March 10th – Reading • Script begins on page 181 • Wednesday, March 11th – Math • Script begins on page 191 S L I D E 29

Instructions: Retake and Science • Retake – Rooms 3000s, 4000s, Portables • Tuesday, March 10th – Reading • Script begins on page 213 • Wednesday, March 11th – Math • Script begins on page 217 • Eleventh grade – Rooms 3000s, 4000s, Portables • Thursday, March 12th – Science • Script begins on page 202 S L I D E 30

Test Group Codes • FCAT Reading, Math, and Science must use a test group code assigned by room • This list will be in your Red Folder TAM 23 S L I D E 31

Test Invalidation Policies and Procedures The appropriate DNS bubble MUST be gridded on a USED document if: • The document is defective. • A student last name, Florida ID number, district number, school number, OR grade level on a label is INCORRECT. • A label has been placed over another label or preprinted information. • The student has an electronic device during testing. • The student is disruptiveor is caught cheating during testing. • Grid only the DNS bubble for the appropriate test. • Test administrator must discuss the situation with the school assessment coordinator before a final invalidation decision is made. TAM 20-22 S L I D E 32

Test Invalidation Policies and Procedures (continued) The appropriate DNS Bubble MAY be gridded if: • A student becomes ill and is unable to finish, OR is not allowed the correct amount of time. Consideration: Was the student provided adequate time to respond to the test questions or prompt? Yes – submit the document for scoring No – invalidate that test on the document and handle it accordingly If the validity of the test has not been compromised, you may allow a student to return to the testing room during the same school day for the remainder of time left for the test. TAM 20-22 S L I D E 33

Sample DO NOT SCORE (DNS) & UNDO Bubbles If there is a need to invalidate a test, please notify the relief proctor and fill out the form. The Student will be escorted out of the room. Answer Document Containing One Test Answer Document Containing Two Tests There is one DNS bubble and one UNDO bubble for each test in an answer document. TAM 20 S L I D E 34

Schedule for March 10th and 11th • NINTH GRADE • Will test until approximately 11:30am • Materials will be collected and accounted for • Snacks will be distributed to students in their test rooms. • We will wait for 10th graders to finish • There will be ONE Lunch at approx.12:45 • After lunch, students and teachers will return to their FCAT test rooms for the remainder of the day. S L I D E 35

Schedule for March 10th and 11th(continued) • TENTH GRADE • BREAK between sessions (10th grade ONLY) • At approximately 10:30, there will be a break between sessions. Snacks will be delivered to your rooms. • Collect ALL test materials when prompted, distribute snacks, ask students to eat their snacks INSIDE the room. They may leave to use restroom. • DO NOT LEAVE TEST MATERIALS UNATTENDED • Once students are back inside rooms, Instructions will begin again to resume testing. • Test will end at approximately 12:15 • Once materials are collected and accounted for, students and teachers will be dismissed for lunch – please wait for the announcement. • Lunch time estimate: 12:45 – 1:15 • After lunch, students and teachers will return to their FCAT test rooms for the remainder of the day. S L I D E 36

Schedule for March 12th • NINTH AND TENTH GRADE • Will test until approximately 11:30am • Snacks will be distributed to hold students over until lunch. • There will be ONE lunch - we have to wait until Science is done (approx. 12:45) • A determination regarding the schedule for the remainder of the day will be made after the Science test is complete. S L I D E 37

Schedule for March 12th (continued) • ELEVENTH GRADE • BREAK between sessions (11th grade ONLY) • At approximately 10:30, there will be a break between sessions. Snacks will be delivered to your rooms. • Collect ALL test materials when prompted, distribute snacks, ask students to eat their snacks INSIDE the room. They may leave to use restroom. • DO NOT LEAVE TEST MATERIALS UNATTENDED • Once students are back inside rooms, Instructions will begin again to resume testing. • Test will end at approximately 12:30 • ESOL and ESE will have extended time • Once materials are collected and accounted for, students and teachers will be dismissed to lunch – please wait for the announcement. • A determination about the schedule for the rest of the day will be made at that point S L I D E 38

After the Test S L I D E 39

Packing Materials TOP • ABSENT answer sheets go in DO NOT SCORE folder in alpha order. • ROSTERS/SEATING CHARTS go in the ROSTER folder • USED answer sheets go in the TO BE SCORED folder in alpha order • USED Test books in in alpha order • UNUSED Test books at the bottom BOTTOM S L I D E 40

Reminders for Spring 2009 FCAT:Security • Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. • District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement. TAM viii-ix;15 S L I D E 41

Online Comment Forms • Comment Forms are located at www.ctb.com/fcat • Click on Spring 2009 FCAT • Test Administrator • School Coordinator TAM viii; 227; 247 S L I D E 42

Reminders • Please follow directions included in your roster regarding how to pack up materials. • When in doubt, ask your relief proctor – they will be glad to help or find out. • Make sure seating chart and security roster are filled out. • THINK good thoughts…GOOD LUCK! S L I D E 43

Questions? • Q& A S L I D E 44

Test Administrators