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ROLES - RESPONSIBILITIES

ROLES - RESPONSIBILITIES. THE PLAYERS. The Adjutant General (TAG) USPFO Grants Officer (GO) Grants Officer Representative (GOR) Federal Program Managers (PM) State Finance Personnel Assistant USPFOs (ANG/ARNG) Legal Counsels Others. FEDERAL AND STATE GOVERNMENT AGREEMENT.

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ROLES - RESPONSIBILITIES

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  1. ROLES - RESPONSIBILITIES

  2. THE PLAYERS • The Adjutant General (TAG) • USPFO Grants Officer (GO) • Grants Officer Representative (GOR) • Federal Program Managers (PM) • State Finance Personnel • Assistant USPFOs (ANG/ARNG) • Legal Counsels • Others

  3. FEDERAL AND STATE GOVERNMENT AGREEMENT • Required Agents per NGR 5-1/ANGI 63-101, Para 2-5d: • The Adjutant General • USPFO • Who Signs First/Last?

  4. The Adjutant General • Head of State Military Department • State Employee - Member Governor’s Cabinet • Vested by Law to enter into agreements • Ensures state upholds their end of agreements • Ensures proper administration of agreements

  5. USPFO • Appointed by Chief - NGB as Grants Officer • Not a warranted contracting officer • Accountable and responsible for obligation and expenditure of federal funds • Accountable Officer for real and personal property • Appoints Federal Program Managers & Assistant USPFOs • Appoints Grants Officer Representative • Final decision authority in state on CA Matters

  6. GRANTS OFFICER REPRESENTATIVE • Appointed by USPFO to administer Cooperative Agreements (IAW Sect 21.22, DoD 3210.6-R) • Must be a federal employee • May be empowered to act on the USPFO’s behalf • Coordinates Cooperative Agreement matters both internally and externally • Performs routine administrative functions

  7. ASSISTANT USPFO’S(1 of 2) • Air National Guard • Fiscal (Base/Wing Comptroller) • Property (Base/Wing Readiness Management Officer) • Real Property (Base Civil Engineer) • ARNG • Real Property (Facility Management Officer) • The USPFO may place conditions upon the appointment, i.e., training.

  8. ASSISTANT USPFO’S(2 of 2) • Appointed IAW NGR 130-6/ANGI 11-02, Chapter 3, para 3-3 - in writing with the TAG/Commander’s concurrence • Fiduciary link to the USPFO for statutory and regulatory management of programs • Responsible technically and militarily to their Commander or TAG

  9. DUTIES OF THE GOR • Maintain CA files • Monitor CA program - ensuring compliance with laws, regulations, terms and conditions • Coordinate and enlist advice of specialists • Prepare MCA, appendices and modifications • Obtain required reviews and signatures • Prepare and submit the Defense Assistance Award Data System (DAADS) • Assist with the close out CAs

  10. FEDERAL PROGRAM MANAGERS(ARNG) • USPFO appointed • Federal ARNG employee • Obligate Federal funds IAW Federal laws, OMB Circulars, DoD Regulations, CA’s and State laws, regulations, and directives • Coordinates with state finance personnel • State link to NGB Program Managers • Provide financial reports • Prepare input to annual federal budget

  11. FEDERAL RESOURCE MANAGERS(ANG) • Appointed by the respective Group Commander in the wing • Place orders/requests against the program funds • Do not obligate funds - Obligation is a function of the Financial Manager • Responsible for the proper expenditure of funds within the laws and regulations supporting the program • Coordinate with NGB Program Managers, GOR, State Resource Manager and Wing Financial Manager

  12. STATE FINANCIAL PERSONNEL • State military department financial personnel • Oversees fiscal control and accounting procedures of State Military Department • Ensures expenditures are IAW law and terms of agreements • Coordinates fiscal information with program managers, GOR and federal comptroller • Certifies availability of funds prior to state purchases/contracts • Provides reports and is the POC for the Single Audit Act within the State Military Department

  13. LEGAL COUNSELS • Federal • AGR staff member of JFHQ • Advises USPFO on CA matters • Advises TAG on other legal issues • Reviews CA issues for legal sufficiency • State • State Attorney General or designated rep • Advises TAG on CA matters • Reviews CA issues for TAG • May be fulltime DMA employee

  14. AUDITORS • External Audit Organizations • Government Audit Office • Army Audit Agency • Air Force Audit Agency • Defense Contract Audit Agency • DOD AND SERVICE INSPECTORS GENERAL • Internal Review • NGB • USPFO • STATE LEGISLATIVE AUDIT BUREAU

  15. COMPTROLLERS • STATE LEVEL • Federal fiscal law expertise • Funding regulation expertise • ANG = Certify funds for payment • Coordinate transfer of funds to programs • Coordinate with state financial manager • Coordinate with GOR and program managers

  16. NATIONAL GUARD BUREAU • Chief, National Guard Bureau • Directors of ANG/ARNG • NGB-ZC-PARC • NGB-ZC-PARC-A • NGB-ZC-JA • NGB Program Managers • NGB Comptrollers

  17. TEACHING POINTS • TAG and USPFO sign Cooperative Agreements • USPFO signature authority NOT delegated • • USPFO appoints Federal Program Managers • • GOR submits reports (ie. DAADS) • State Federal Program Managers obtain funds and guidance • NGB Program managers allocate program funds

  18. QUESTIONS ?

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