ACTION PLANNING

1. ACTION PLANNING

2. Session Objectives By the end of the session, participants will be able to: • List the goals of Action Planning • Explain the Action Planning process • Describe the roles of program staff, funders, partners and ClASS Review Team • List best practices for Action Planning sessions

3. Action Planning Goals • Discuss ClASS findings in detail • Prioritize findings and develop an immediate action plan • Discuss local TA resources and assign responsibility for areas needing attention • Foster staff ownership and program sustainability • Provide evidence-based approach to capacity building • Assist Project Manager in monitoring role

4. Action Planning Process • Introductions • Discuss goals and objectives for session • Review Action Plan document and process for session with a focus on prioritization of opportunities for improvement • Review priority opportunities for improvement as identified by ClASS Team • Document next steps to address opportunities for improvement, by whom (individual or organization responsible) and by when (specific dates identified) • Close and distribute action plan

5. Action Planning Participants • Review Team • Site Staff and Leadership • Technical Assistance Associates • Funders (when applicable)

6. Action Plan Template ClASS Assessment Areas for Improvement Work Plan Development Session – (Date)

7. Role of Program Staff • Participate actively in discussions • Participate actively in creating solutions, identifying deliverables, and offering suggestions for TA and capacity building • Commit to take responsibility for deliverables and to set and meet timelines

8. Role of ClASS Review Team and Funders • Team Lead pre-populates Action Planning template with opportunities for improvement detailed in final debrief and may populate Action Plan during the session • Review Team members and funders (when applicable) participate actively in discussion to clarify any opportunities for improvement or ClASS recommendationsand areflexible to make changes when appropriate • Make suggestions about possible TA resources

9. Best Practices (1) • Not held on the same day as the Closing Session if possible • Presentation and overview of Action Planning process should be made by ClASS Team Lead • ClASS Team should prioritize opportunities for improvement to optimize time

10. Best Practices (2) • Site staff should participate only in those sessions that are directly applicable to their position • List next steps in detail

11. Intended Outcomes of Action Planning • All are aware of post-assessment responsibilities • Site staff can immediately begin addressing opportunities for improvement • Funders understand what deliverables to expect • Alignment/leveraging of local resources among partners • All parties assist in search for TA resources • Increased organizational capacity and sustainability

12. Key Points • Ultimate goal is to promote program sustainability by developing an immediate plan for action and fostering program ownership • ClASS Team should prioritize for discussion most important opportunities for improvement • Process involves completing Action Planning template, outlining priority activities, responsible parties and deadlines • All stakeholders participate actively in discussion and remain flexible to make changes when appropriate

13. QUESTIONS?