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BM1 Study Guide created by: BM2 R. Kring

BM1 Study Guide created by: BM2 R. Kring. Personal Property. The effective control of the procurement, use, safekeeping, and disposal of property is…. Property Management. Each Coast Guard unit must maintain an effective property accountability and control system in accordance with.

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BM1 Study Guide created by: BM2 R. Kring

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  1. BM1 Study Guidecreated by:BM2 R. Kring

  2. Personal Property

  3. The effective control of the procurement, use, safekeeping, and disposal of property is…. • PropertyManagement.

  4. Each Coast Guard unit must maintain an effective property accountability and control system in accordance with.. • Property management manual

  5. Who is responsible for maintaining accountability and control of property within a specified area? • PropertyOfficer

  6. List three supply source references you can use to locate supplies you need to order. • General Services administration (GSA) • Afloat Shopping Guide (ASG)(NAVSUP-4400) • The Management List Consolidated (ML-C)

  7. Tangible property including art work, models, and artifacts is.. • Personal property

  8. All inventories must have an ... • Independent person present

  9. Who’s property record does the new custodian sign after an inventory? • Property officer’s copy of the property letter, noting any discrepancies.

  10. List two situations when an inventory of property is required • Upon relief of the custodian • annually course has it as 3 years from last inventory which has changed to annually

  11. What type of property must be marked for identification? • CG-owned reportable property

  12. The property and allowance report is the unit’s record and allowance list for.. • GP Property

  13. Who is responsible for the custodial control of property with in a specified custodial area? • Property Custodian

  14. How many days to inventory property if a joint inventory is not able to be completed? • 30 days and submit a letter report of relief to the CO

  15. Responsibilities of the property custodian • Initiate documents affecting the accountability of property. • Ensure the prompt submission of survey reports for lost, damaged, or destroyed property. • Ensure that property is used only for official purposes • Assist in physical inventories

  16. ARMS

  17. Why was the Federal Catalog System developed? • To provide positive and accurate identification of every item in the supply systems of all

  18. What are two primary forms used to requisition stock-numbered material using the ARMS program? • SF-344 • SURF requisition Log (CG-4960)

  19. State the purpose of the SURF Requisition Log • It is a multi-purpose form used to record MILSTRIP transactions.

  20. Series of nine numbers Four digit coding structure Contains the FSC & NIIN numbers Two Digits identify the group and two identify the class within the group Usually the country which assigned the NIIN NIIN FSC NSN FSC NCB National Stock # info

  21. 8010-01-625-8211 8010-01-625-8211 8010-01-625-8211 8010-01-625-8211 8010-01-625-8211 FSC NCB NIIN Group Class Label the highlighted part of the SSN

  22. Procurement

  23. What information is required on your Procurement request? • Accounting data • Approval signature • Purchase description • Certification of funds • Source of supply • Required delivery date

  24. The procurement request is designed as a... • Basic requesting document for most types of procurements

  25. List two references that contain information concerning the Procurement Request • Coast Guard FINCEN SOP • Small Purchase Handbook

  26. Where will you find specific line-by-line instructions on completing the Procurement request • On the back of the Procurement Request form

  27. Who is authorized to submit or initiate a procurement request? • Anyone

  28. What information is not required on your Procurement request • Requester’s signature • Type of request

  29. Standard Form 44 (SF-44)

  30. List three uses for the SF-344 • As an initial form for entering the MILSTRIP system for units not having access to ARMS • When an approval must be obtained. • When funds authorization must be obtained.

  31. What is the maximum dollar amount permitted by FAR when using the SF-44 • $2500

  32. You may use the SF-44 ONLY at • Isolated activities

  33. You use the SF-44 for what kind of purchases? • On-the-spot, over-the-counter

  34. What are some examples of isolated activities • Grocery stores • emergency nonpersonal services or supplies

  35. You can use the SF-44 to purchase fuel and oil for aircraft and vessels..true or false • TRUE

  36. If the amount of the purchase exceeds the authorized limitations of the SF-44, you would make • Other purchase arrangements

  37. Where should the SF-44’s be kept when not in use • Under lock and key

  38. Four conditions for using the Standard Form 44 • Purchase does not exceed $2500 • Supplies or services are immediately available • Only one delivery or pickup and one payment (on-the-spot) • Regulatory requirements fulfilled

  39. Where will you find instructions for completing the SF-44? • Instructions are included in the inside front of each book of forms.

  40. IMPAC Card

  41. List two types of authorization letters required for an IMPAC card USER at a small boat station, cutter, or aircraft when the card is issued as a unit card. • Signature authority letter (signed by OIC) • Delegation of procurement authority (signed by head of contract activity or contracting officer)

  42. What authorization letter should you carry when using an IMPAC card not specifically assigned to you? • Signature Authority Letter

  43. List the 2 types of IMPAC card holders. • Non-warranted cardholders • Warranted cardholders

  44. What is the Statement of Account (SOA) for? • It will itemize each transaction which was charged to the IMPAC card.

  45. All IMPAC cardholders are considered what? • Procurement officials

  46. What small purchase methods can be replaced by the IMPAC card? • SF-44 • Purchase/delivery orders • BPA • Impress funds

  47. List some considerations that the IMPAC card user should review before making a commercial purchase • Required government sources • Competition and small business requirements • the card’s single limit purchase • Construction restrictions

  48. State the security measures for an IMPAC card that is not being used • Locked, in a secure location

  49. State what an IMPAC card MUST NOT be used for • Cash transactions or personal purchases

  50. List three steps to verify the monthly statement of account. • Review the SOA for accuracy • Attach all purchase files to the SOA • Sign and forward to approving official

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