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Project management

Project management. Topic 4 Starting up a project. Overview of processes. Appointing Executive and Project Manager. Corporate appoints Project Board Executive and Project Manager Produce Executive Job Description Describe role, responsibilities and authority

terence-shirley
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Project management

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  1. Project management Topic 4 Starting up a project

  2. Overview of processes

  3. Appointing Executive and Project Manager • Corporate appoints Project Board Executive and Project Manager • Produce Executive Job Description • Describe role, responsibilities and authority • Confirm appointment by accepting Job Description • Produce Project Manager Job Description • Describe role, responsibilities and authority • Confirm appointment by accepting Job Description • Produce Project Mandate • The primary goal of the project • The trigger for the project • The type of project, size and complexity, political and business sensitivity

  4. Appoint the Project Management Team Executive appoints the Project Team • Produce the Organisation Structure • Project Board consist of Executive, Senior User, Senior Supplier, Project Assurance • Project Manager, Team Managers and Teams, Support and Configuration Librarian • Produce Job Descriptions • Describe the role, responsibilities and authority • Describe reporting and communicating lines • Identify candidates with the skill sets required • Confirm appointment by accepting the Job Description

  5. Prepare the Project Brief • Prepare the formal terms of reference for the project • What needs to be done? • Why does it need doing? • Who needs to be involved? • How will it be done? • When will it be done? • Prepare the acceptance criteria for the project • What are the customer’s quality expectations? • Which expectations are most important? Categories and Priorities • What standards and best practice apply? • Create the Risk Log • Create an outline Business Case • Start with the Project Mandate and describe in more detail

  6. Prepare the Project Approach • How will the work of the project be done? • Bought off the shelf • Made to measure • Developed in house • Contracted to 3rd parties • Based on an existing product • Built from scratch • Based on specific technologies • Consider Constraints • Time, money, quality and resource use and availability • Consider standards, best practice and security • Consider maintenance, operations, support and training needs • Consider the context of the project in the business, how critical? • Consider future trends in the industry

  7. Prepare the Draft Initiation Stage Plan • Produce the Draft Initiation Stage Plan which includes: • The Project Initiation Document • Project Brief • Project Management Team Details • Project Plan • Risk Log • Project Stage Structure • Stage Plan for Stage 1 • Describe reporting and communication lines

  8. Authorise Initiation • Control Point • Project Board evaluates the information • Project Board makes a decision • YES • Project is authorised and moves to Initiation Phase • NO • Project is scrapped or shelved for another time

  9. Fundamentals • Find the right people with the authority, responsibility and knowledge to make decisions • Make sure all stakeholders are represented • Business, user and supplier • Make sure all the information about the project is right, consistent and complete • Make sure all options have been considered • Is their time, money, skills and resources available? • Have all activities, during and after the project been considered?

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