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Safe Sanctuary. Wesley Freedom’s Abuse Prevention Policy. The Abuse Prevention Policy is intended to protect three groups of people:. Our Children and Youth Our Church Our Volunteers. Role of Parents and Congregation.

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safe sanctuary

Safe Sanctuary

Wesley Freedom’s Abuse Prevention Policy

the abuse prevention policy is intended to protect three groups of people
The Abuse Prevention Policy is intended to protect three groups of people:
  • Our Children and Youth
  • Our Church
  • Our Volunteers
role of parents and congregation
Role of Parents and Congregation
  • Need our entire community of faith to work together to protect our children and youth.
  • Parents and congregation are needed to help with activities of children and youth.
  • For example: greeters, door monitors, snack, chaperones, administration, teachers/leaders
  • Report any concerns regarding safety.
initial requirements for regular workers
Initial Requirements for Regular Workers:
  • 6 months attendance or paired with someone who has attended for 6 months (except employees)

Prior to service complete:

  • Questionnaire
  • Participation Covenant
  • Training
  • 3 Reference Forms
  • Background check authorization form
continuing requirements for regular workers
Continuing Requirements for Regular Workers

Annually complete by September 30

  • Questionnaire
  • Participation Covenant
  • Training

Every 5 years authorize:

  • Background check

12 month break, complete everything again

Wear badge when serving

background checks
Background Checks
  • Once you submit your paperwork and background authorization form, you will receive an e-mail with a link directing you to the Protect My Ministry site.
  • You will input your own information.
  • Protect My Ministry will notify WFUMC when you have completed your information.
  • A background check will be requested and run.
  • The report will be read and noted in your file.
  • NO reports are copied and NO identifying information is maintained in your file.
background checks1
Background Checks
  • Another option for background checks is going through the Maryland State Police. You must use our authorization number.
  • Obtain a form in the Education Office. Follow the instructions provided. You will also sign a release that will be maintained in your file.
  • You will be responsible for the cost of doing the background check.
  • The results will be mailed to church and will be filed in your folder.
occasional workers
Occasional Workers

Prior to service and annually must complete:

  • Questionnaire
  • Including contact information for 3 references

Must be paired with a Regular Worker

Must not be left alone with or in charge of children or youth

youth workers
Youth Workers

Prior to service and annually must:

  • Have two recommendations from or interviews by non-related adults.
  • Complete Participation Covenant
  • Attend training that at least covers how to appropriately interact with children.

Must always be supervised by an adult.

Must never be left alone with a child or youth.

who decides and how
Who Decides and How
  • Case-by-case at the discretion of SPRC
  • Convictions that disqualify a volunteer:

Crimes of violence involving a family member or child, abuse or sexual abuse.

Crimes requiring registration on or reporting to a sex offender website.

  • Limited number of staff or volunteers assist.
  • Strive to maintain confidentiality of personal, sensitive information, but not guaranteed.
  • Appeals can be made to senior pastor, whose decision is final.
2 adult rule
2 Adult Rule


  • Emergency
  • Window/open door and hall monitor
  • Window/open door for a short time
sign in and sign out
Sign In and Sign Out
  • Elementary and Younger: Parent’s sign in and out

Permission forms are available for older sibling or designated adult to sign in or out.

  • Middle School:

If requested

  • High School


It is recommended that youth sign themselves in for all activities.

offsite youth activities
Offsite Youth Activities
  • Two Adult Rule

Conform as much as possible. Depending on nature, duration, and location of activity

  • Sleeping

No-coed rooms. 2 adults or adults and youth separated. Adults and youth in separate beds. Transgender rooms if requested

  • Driving

Approved workers. 2 non-related adults or caravan. Wait for parents outside vehicle. Cell phones.

There will be additional training prior to trips and events


Recommended adult-to-child ratios:

  • Infants and toddlers: 1 to 3
  • Elementary: 1 to 5
  • Middle school: 1 to 7
  • High School: 1 to 8
  • Community Events:

Reasonable supervision. Parents or guardians are expected to provide supervision to the Children and Youth attending the event.

appropriate contact
Appropriate Contact
  • Some physical contact is appropriate and needed.
  • Appropriate place
  • Appropriate manner
  • Especially if child/youth initiates.
reporting and responding
Reporting and Responding
  • State law requires reporting, even if not sure.

CC Dept. Of Social Services 410-386-3434

  • BWC Policy (Para. 2820)
  • Separate alleged victim and accused.
  • Notify direct supervisor.
  • Notify senior pastor, unless he/she is involved.
  • Incident report and cooperate with investigation.
  • Maintain confidentiality.

*This information will be provided in your leadership materials.

bwc umc requirements
BWC UMC Requirements
  • Provide signed document yearly verifying compliance.
  • Check the U.S. Department of Justice National Sex Offender Public Registry Website twice a year.
  • Maintain records.
quiz this is your training documentation
Quiz – this is your training documentation
  • Please take a few moments to complete the quiz.
  • Be sure you include your name and today’s date.
thank you
Thank You
  • Your service and your love are very much appreciated and very important in the lives of our children and youth.
  • “Whoever welcomes one such child in my name welcomes me.” Matthew 18:5 NRSV