Annual Meeting Agenda: Estate Management and Community Engagement Overview

1. Agenda • Welcome and Introduction • Objectives of meeting • Current situation • Financial overview • Estate documentation • Operational issues • Future outlook • Questions and discussion • Refreshments

2. Objectives of Meeting • Interim report back – what have we done in past 5 months • Transparency • Share issues and our thinking about future • Communication – open dialogue • Engagement • Open discussion • Get owners’ input and suggestions • Greater owner involvement

3. Current Situation Cannot enforce building periods Manpower - strengthen

4. Directors Mandate The mandate given to the directors is to ensure that the estate is: • Safe and Secure • Aesthetically beautiful, pristine and exclusive • Financially sound and compliant • Populated by informed and happy residents

5. Residents Rights • A well run, efficient community association • Enjoy common areas that are well maintained • Participate in the community through attending meetings & serving on committees • Have access to the association financials, minutes and other records • Be treated with respect and fairness in all dealings with the association • An association which spends its members funds wisely for the benefit of the whole • Be provided with the rules and regulations on purchase of property, and fair and consistent enforcement procedures • Transparency in association policies and a procedure for appeal for issues which arise.

6. Residents Responsibilities • Ensure that the association has their correct contact details • Educate themselves regarding the rules and regulations of the community • Comply with these rules and regulations and ensure that their guests and visitors do as well, and where the property is rented out, to ensure that their tenants comply. • Engage constructively with their board of directors and estate management • Ensure that their levies are paid timeously. If they are unable to do this contact the association to make payment arrangements

7. Financial Review • Recovery of outstandings • R500K cap on capex

8. Estate Documentation • Village Rules • Estate Agents Policy • Resale Agreements • Architectural Guidelines • Contractors Security and Conduct Rules

9. Estate DocumentationVillage Rules • Intro of fines • Sunday observation • Boating regulations • Refuse removal • Use of ad hoc labour – security • Pets • Resale – occupation certificate • Parking of trailers and boats • Effective May 1, 2009

10. Estate DocumentationEstate Agents Policy • Accreditation (versus registration) • Security –access control • Discipline – procedure • Punt vir punt • Inleidingsparagraaf • Owner sales • Estate aesthetics • Recognition of EM in selling process

11. Estate DocumentationResale Agreements • Background – building period vacant stands • Common practice • Standard for estate – all agents must use • Building period • Covers relevant estate documentation

12. Estate DocumentationArchitectural Guidelines • Process and procedures • Distinguish between plan approval and building control • New – building process, independent inspector, building period • EM has control over the aesthetics of each structure and the estate as a whole • Compliance • Work to be done

13. Estate DocumentationContractors Security and Conduct Rules • Few changes • Enforcement – focus on security, appearance (rubble), • Penalties

14. Current Operational Issues

15. Appearance of the Estate Waterfront

16. Water Supply • Major improvement over previous years • Reservoir level above 80% • Proper maintenance of boreholes • Constant monitoring of supply and quality • Contingency plan if necessary • Civil works for Esate pipeline in progress • Rand Water by early 2010

17. Dam and Waterfront

18. Security • Major Threats • Entrance via perimeter fence • Entrance via main gate • Needs • Improve effectiveness of Coin • Visitors identity management system • Improve identity system for contractor control • Upgrade and extention of perimeter fence • House alarm monitoring system

19. Security - Action • Close liaison with Coin • Change in management • Training of entrance gate staff • Upgrade equipment • Criminal clearance • Perimeter Fence • Electrified fence on boundaries of PP, VdA and BR • Upgrade and extend existing fence • Access Control • Enforcement of existing system • Install biometric identification system for contractors • Link house alarms to security control centres • Greater support from owners and residents • Contractors and gardeners • Resident domestics

20. Future Development of Estate d’Afrique • Short term where focus is now and long term • Budget • Get estate into shape • Mix... VdA and PP – established, new house construction and resale of houses and stands BR – launch end April...developer sales VM – future: plots and proposed township • Marketing of the estate • Interest of both owner and estate • Enhance property value • Theme; country lifestyle.....water, nature • Eco friendly theme – green! • Environmental plan

21. Future Development of Estate d’Afrique • Projects Beacon - Community centre (clubhouse), swimming pool, tennis court, ablution facilities, admin, visitors meeting, estate agents, info centre, library, etc Bird hide Look out point Improve jetties Smart estate Newsletter Website

22. Project list