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Operational Working Group. Initial Planning Conference ( IPC ) 21st – 24th January 201 4 Zagreb , Croatia. Co-Chairs. LTC Petar Vrategov. LTC Ana Hajdić. Introductions. Operational Working Group. IPC Operational WG Objectives.

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operational working group
Operational Working Group

Initial Planning Conference (IPC)

21st – 24th January 2014

Zagreb, Croatia

Co-Chairs

LTC Petar Vrategov

LTC Ana Hajdić

slide3

IPC Operational WG Objectives

  • Discuss proposal and schedule for Training Audience Seminars and Workshops
  • Review and update Exercise Specification (EXSPEC)
  • Develop DRAFT Manning Document
  • Review Exercise Planning and Execution dates
  • Review and update Plan of Action and Milestones (POA&M)
slide4

IPC Operational WG Objectives

  • Conduct Training Objective Workshop (TOW)
  • Conduct MEL/MIL Development Workshop
  • Discuss development of ‘Road to Crisis” (Video?)
  • Determine Operational Working Group Objectives for the MPC
  • Draft Operational Working Group minutes
slide5

Manning Document

  • Exercise Control (EXCON)
    • Operational Personnel (includes all Response Cells)
    • Technical Personnel
    • Determine required billets at IPC
    • Provide names at FCC
  • Training Audience
    • Personnel in Emergency Operations Centers (EOCs) and SEEBRIG HQ
    • Determine required billets at IPC
    • Provide names at FCC
poa m
POA&M
  • Items to add to POA&M
    • Dates for Training Seminars/ Workshops (Steering Group)
slide7

IPC Operational WG Objectives

  • Discuss proposal and schedule for Training Audience Seminars and Workshops
  • Review approved EXSPEC
  • Discuss and refine Manning Document
  • Discuss Information Management strategy for the exercise
  • Discuss AAR strategy for the exercise
  • Review Exercise Planning and Execution dates
slide8

IPC Operational WG Objectives

  • Review and update POA&M
  • Conduct Training Objectives Workshop
  • Conduct MEL/MIL Workshop
  • Determine Operational Working Group Objectives for the MPC
  • Identify and discuss any remaining Operational Issues
  • Draft Operational Working Group minutes
ipc operational wg objectives
IPC Operational WG Objectives
  • OpWG representatives will participate in the Training Objectives Workshop (TOW) and MEL/MIL Development Workshop on 22-23 January 2014.
  • These representatives will be responsible for developing detailed exercise injects to support the specified scenarios and training objectives for SEESIM 14. They should not be members of the Training Audience.
mpc operational wg objectives
MPC Operational WG Objectives

Review and refine Exercise design

Discuss Training Audience Workshops

Review Exercise floor plans

Review Exercise planning and execution timeline

Discuss Manning Document

Review and discuss draft Information Management Plan

Refine National Scenarios and Training Objectives

mpc operational wg objectives1
MPC Operational WG Objectives

Develop daily Exercise Operational Schedule

Review exercise planning and execution timeline

Review and update POA&M

Conduct MEL/MIL Workshop

Determine Operational Working Group objectives for the FCC

Identify and discuss any remaining Operational Issues

Draft Operational Working Group minutes

slide12

SEESIM 14 MEL/MIL

Road to Crisis Video

Discussion

14

slide14
SEESIM 14

ScenarioDevelopment

Scenario Manager

CPT Višnja Prebeg

slide15

National Scenarios

Scenarios retained within the border of a single nation, but does not prevent cross-border coordination for additional resources

Sub-Regional Scenarios

Large incidents occurring in more than one nation that stimulates cross-border coordination

Definitions

slide17

National Scenarios Agreed at ESC

  • Bosnia and Herzegovina – Cyber Attacks, Forest fire
  • Bulgaria – Flooding, Refugee Influx
  • Croatia – Earthquake, Cyber Attack
  • Montenegro – Earthquake
  • Romania – Terrorist attack
  • The former Yugoslav Republic of Macedonia* – Cyber Attack
  • SEEBRIG – Assistance to be determined (only for Disaster Relief Operations)
  • Albania, Georgia? -TBD
  • *Turkey recognizes the Republic of Macedonia with its constitutional name.
slide19

Sub-Regional Scenarios Agreed at ESC

  • Earthquake – Romania and Bulgaria
  • Flooding – Bosnia and Herzegovina and Croatia,
  • Flooding – Bulgaria and the Former Yugoslav Republic of Macedonia*,
  • Chemical incident – Bosnia and Herzegovina and Croatia
  • Airplane crash – Croatia and Montenegro
  • Albania, Georgia? -TBD
  • *Turkey recognizes the Republic of Macedonia with its constitutional name.
coordination of sub regional incidents
Coordination of Sub-regional Incidents
  • Training Objectives (primary, secondary)
  • Locations/affected area (per nation)
  • Description “step by step”
  • Number of affected persons
  • Incident start/end time
  • Expected Outcome
  • Lead nation
slide22

Main Scenario

  • Themes Agreed at ESC:
  • Cyber Attacks
      • Bosnia and Herzegovina
      • Croatia
      • The former Yugoslav Republic of Macedonia*
      • Others?
  • Earthquakes
  • Croatia
  • Montenegro
  • Romania
  • Bulgaria
      • Others?
main scenario
Main Scenario

Themes Agreed at ESC:

Floodings

  • Bulgaria
  • Bosnia and Herzegovina
  • Croatia
  • The former Yugoslav Republic of Macedonia*
  • Others?
slide24

To be considered . . .

Leading Nations for sub-regional scenarios?

Training Objectives for sub-regional scenarios – AAR analysis, data base updates?

RPs required to establish a realistic training environment for the EOCs

IOs, GOs, NGOs, Media (national and international) vs TOs?

training objectives
Training Objectives
  • The list of agreed training objectives
slide28

Training Objectives

  • Describes desired outcome of a training activity
  • Based on essential tasks, and derived from joint doctrine, SOPs, and Commander’s guidance
  • Multiple training objectives may be prescribed for each task
slide29

Training Objective Workshop Goals

  • Derive Training Objectives from selected tasks by identifying:
    • Training Audiences (who must contribute to the accomplishment of a task?)
    • Fundamental activities and processes of each Training Audience contributing to accomplishment of a task (what must we do?)
    • Stimuli that spur the Training Audience to act (when must we respond?)
    • Associated performance metrics ( e.g., how well/ often, etc. must we do it?)
    • Methods to accomplish the training (how)
slide30

How TO are Developed

  • Ask.....
  • Who contributes to the accomplishment of the task? (the potential Training Audience, which may have multiple players)
    • Do they do all of the task or only part?
    • If only part, who else contributes?
  • What processes do they do? (performance)
  • What prompts them to do or affects them doing the task? (training situation)
  • What measures and criteria show task(s) completion?(level of performance)

The combined answers equate to a Training Objective

to workshop goals
A Training Objective MUST be Measurable!!!

Short Term: Objectively (time, percentage, go-no)

Long Term: Subjectively (very hard in SEESIM event)

TO Workshop Goals
slide32

PRIMARY TRAINING AUDIENCE

  • PTA for SEESIM 14:
  • CMEP officials responsible for national response to a crisis.
  • PTA operates from Emergency Operations Centers (EOC)
  • Playing from their respective countries (JCATS availability?).
  • TA for SEEBRIG - SEEBRIG HQ
  • SEEBRIG HQ playing from Larissa, Greece
  • SEEBRIG Engineer Task Force (ETF)participation?
slide33

“Tools” For Developing TO

NATO Task List (NTL)

Standing Operating Procedures (SOPs) or Emergency Operating Procedures (EOPs)

Training Manuals

Operational Plans

Doctrine / Tactics, Techniques & Procedures

Lessons Learned Analysis

slide34

Training Objectives Summary

  • Properly prepared, training objectives, derived from essential tasks, assist the command to focus attention on improving required performance levels, demonstratedin training exercises
  • “If all training objectives for a particular task are achieved, that task can be accomplished to standard by the audience being observed.”
slide36

Sub Regional Incidents

ST 1.2.3 Provide for En-Route Support and Clearances

OT 1.7.8 Plan and Conduct Patient Evacuation

OT 2.1.5 Develop Multinational Intel / Info Sharing Structure

Natural Disaster Incidents

(Earthquake, Floodings)

OT 2.5.0 Disseminate and Integrate Operational Intel

OT 3.2.4

Provide for Movement Services in AO

OT 4.11.4 Establish Disaster Control Measures

OT 4.12.6 Coordinate Disaster Relief

ST 6.3.1 Coordinate Support for Forces in the AO

ST 6.5.5 Provide Support for HADR, & Civ/Mil Cooperation

Natural Disasters

Terrorism

Cyber

training objective practical writing1

Training ObjectivePractical Writing

Intelligence

Performance -

Provide Theater Threat

Assessment

Command

Performance -

Coordinate Ministry Support for Relief Actions

OT 3.2.4

Provide for Movement Services in AO

Operations

Performance -

Coordinate, Integrate and

Execute Force

Employment

Comms

Performance -

Establish and Maintain

Communications

Matrix

Logistics

Performance -

Oversee Movement

of Fuel and Ammo Intra-

Theater

slide38

Sub Regional Incidents

Intel

Intel

Intel

Intel

Intel

Intel

Intel

Intel

Command

Command

Command

Command

Command

Command

Command

Command

Identified

Task

Identified

Task

Identified

Task

Identified

Task

Identified

Task

Identified

Task

Identified

Task

Identified

Task

Operations

Operations

Operations

Operations

Operations

Operations

Operations

Operations

Sub Regional Incidents

(Affected SEDM Nations)

Comms

Comms

Comms

Comms

Comms

Comms

Comms

Comms

Logistics

Logistics

Logistics

Logistics

Logistics

Logistics

Logistics

Logistics

Natural Disasters

Cyber

Terrorism

slide39

Deriving Objectives

  • “Coordinate …”
  • “Determine …”
  • “Respond …”
  • “Conduct …”

Emergency or

Standing

Operating

Procedures

Intel

Command

Identified

Task

Operations

Comms

Logistics

slide40

Training Objective (TO) Examples

  • 3 Categories of Level of Performance (LOP)
    • Process and procedures (P/P)
    • Time
    • % accomplished
slide42

Agreed during ESC

  • The Training Objective Workshop (TOW) and initial MEL/MIL Development Workshop are scheduled as part of the Initial Planning Conference (IPC)
  • Each nation should develop approximately 90-100 injects at the IPC
  • Each inject developed during the workshop should support a specific training objective and include an expected action to assist with proper evaluation
slide43

MEL/MIL Development

  • Scenario Managers will review all injects after the IPC and provide feedback at the MPC to identify gaps
  • A second MEL/MIL Development Workshop is scheduled for the Main Planning Conference (MPC) to finalize injects
  • Nations will be provided the opportunity to continue MEL/MIL development between planning conferences
slide44

SEESIM 14 Scenario

  • The SEESIM 14 Scenario will be constructed using events, incidents and injects.
    • Event – Entity (nacional, sub regional ..)
    • Incident – Major theme within the Event (flooding, earthquake, terrorist attack, …)
    • Inject – Detailed information sent to the training audience related to the incidents (28 homes completely submerged in they city of xxxx, 200 school children trapped under rubble, etc.)
slide45

MEL/MIL Development

  • An automated MEL/MIL development tool will be used to enter injects (JEMM)
  • Training on the automated tool will be provided prior to the MEL/MIL Workshop
  • A Final Draft of the MEL/MIL will be available for review at the Final Coordination Conference (FCC)
slide48

SEESIM 14 MEL/MIL WS

  • MEL/MIL Development Workshop
  • 60-70 draft MEL/MIL injects (view sample)
  • Coordination of Sub regional injects
slide49

Leading Nations for sub-regional scenarios?

Training Objectives for sub-regional scenarios – AAR analysis, data base updates?

RPs required to establish a realistic training environment for the EOCs

IOs, GOs, NGOs, Media (national and international) vs TOs?

To be considered

to ensure
To ensure
  • “Expected Action” should be included for each inject to allow for proper analysis.
  • AAR personnel familiar with the scenario and national focus areas
  • Each nation to send MEL/MIL Trackers, JCATS operators and LNOs to EXCON Main
  • Suficient number of AAR analysts per Site
  • Suficient RPs to replicate IOs, NGOs
slide52

¸After Action Review Manager

MAJ Željko Mauhar

AAR Manager

slide53

JEMM Familiarization

LTC Stefan Siminoi

MAJ Cezar-Arian Paraascan

Romanian Simulation Training Centre

slide54

MPFSEE

SEESIM 14 Exercise Design

EXCON MAINCROATIA

VTC, VoIP, Web, Email

slide55

EOC

EXCON Forward

Site Manager

AAR Analyst

Role Players

Other

EOCs

SEESIM 14 Exercise Design

EXCON Main

Remote Site

Exercise Director

EXCON Director

Operations Control

Scenario Manager

AAR Manager

Information Manager

Coordination

RFIs

Guidance

Coordination

Coordination

Information

RFIs

Coordination

JCATS Information

TRAINING

AUDIENCE

National Response Cell

Liaison Officer

MEL/MIL Tracker

JCATS Operator

MEL/MIL Injects

International Response Cell

(Role Players)

Messages &

Coordination

Messages &

Coordination

slide56

Exercise Director

Deputy Exercise Director

Visitor Observers Bureau (VOB)

Public Information Center (PIC)

Personnel located in Croatia

Personnel located in Croatia

and remote sites

EXCON Director

EXCON Admin

Operations Group

Technical Group

Operations Officer

Technical Coordinator

Information Manager

Systems Technicians

(One per Exercise site,

plus EXCON Main techs)

Scenario Manager

(One per Exercise site,

plus EXCON Main techs)

Comm Technicians

MEL/MIL Trackers

(One per Exercise site, all located in Croatia)

VTC Bridge Operator

(One per Exercise site, alllocated in Croatia)

Liaison Officers

VTC Operators

(One per Exercise site)

After Action Review Mgr

JCATS Tech Controller

AAR Analysts

Database Manager

(One per Exercise site)

International Organizations

Sr Model Controller

(TBD)

(One per Exercise site, alllocated in Croatia)

Site Mgrs / Role Players

JCATS Operators

SEESIM 14 Exercise Design

excon purpose
EXCON Purpose

Ensure that training takes place by using injects to drive the Training Audience in the direction we want them to go

Provide an environment that increases realism and enhances the training experience

Coordinate activities of all control elements to ensure a consistent and coherent picture is presented to the Training Audience

Capture Observations and lessons to improve future planning and training

excon main
EXCON Main

EXCON Main provides the central focus for consolidation of information, coordination of events, and overall direction for the exercise

EXCON Main will be located in Zagreb, Croatia

excon forward
EXCON Forward

EXCON Forward will be located in each country or organization which has an operational Emergency Operations Center (EOC)

EXCON Forward is the critical control link with the Training Audience

EXCON Forward feedback to EXCON Main will determine the effectiveness of the overall regional training

EXCON Forward generally consists of a Site Manager, AAR Analyst, Site Technicians (VTC Operator, Systems, Communications), and other Role Players required

excon training
EXCON Training

Technical Training for remote site technicians will be conducted 4 - 5 September 2014

Training for Site Managers and AAR Analysts will be conducted 9 - 11 September 2014

Training for MEL/MIL trackers will be conducted TBD

Training for JCATS Operators will be conducted 18 - 19 September 2014

Training for EXCON Main personnel will be conducted 22 September 2014

excon training1
EXCON Training

Training for EXCON Forward personnel will be conducted by the Site Manager prior to STARTEX

Site Managers will receive EXCON Training three weeks prior to STARTEX

A Training Package will be provided to each Site Manager for use in training of remote site EXCON personnel

excon training topics
EXCON Training Topics

Exercise Overview

Exercise Design

EXCON Overview and Organization

EXCON Key Billets and Responsibilities

Scenario and MEL/MIL Inject Process

JCATS Model Overview (TBD)

Information Management

White Cell Procedures

AAR Process

Distinguished Visitor’s Day(DVD)

training audience ta training
Training Audience (TA) Training

Training for the Training Audience (EOCs) will be in the form:

Workshops and Seminars

Exercise specific training

previous training workshops
Previous Training Workshops

Croatia

Crisis Management

Civil Emergency Planning

Greece

Chemical, Biological, Radiological, Nuclear Defense

Response To Terrorism

Serbia

Disaster Management Seminar

Turkey

Humanitarian Relief Operations in Disasters

Cyber Terrorism

Border Security Control

Defence Against Terrorism

training audience ta training1
Training Audience (TA) Training

Exercise specific training for the Training Audience will be conducted by each Site Manager

A Training Package will be provided to each Site Manager during Site Manager Training for use in training of their EOC

Exercise specific training includes:

Exercise Overview and Objectives

Scenario Overview

Exercise Design

Information Management

Execution Schedule