module 4 analyzing the project context session 4 1 actors and factors n.
Download
Skip this Video
Download Presentation
Module 4 Analyzing the Project Context Session 4.1: Actors and Factors

Loading in 2 Seconds...

play fullscreen
1 / 25

Module 4 Analyzing the Project Context Session 4.1: Actors and Factors - PowerPoint PPT Presentation


  • 103 Views
  • Uploaded on

Module 4 Analyzing the Project Context Session 4.1: Actors and Factors. Instructional Objectives. At the end of this module, you should be able to: Define: environmental scan (context analysis), actor, factor, stakeholder, informal linkage, and formal linkage

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Module 4 Analyzing the Project Context Session 4.1: Actors and Factors' - tatum-vaughan


Download Now An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
instructional objectives
Instructional Objectives

At the end of this module, you should be able to:

  • Define: environmental scan (context analysis), actor, factor, stakeholder, informal linkage, and formal linkage
  • Use three environmental scanning tools to identify potentially relevant actors and factors
  • Evaluate potentially relevant actors and factors in terms of dependency, risk, and control
  • Determine which actors and factors need special attention from management
  • Proactively manage key actors and factors (or their effects on the project)
slide3

A Project as a System

  • The Environment

The Project

Inputs

Processes

Outputs

Boundary

slide4

The Environment

The Project Organization

Inputs

The Project

Inputs

Processes

Outputs

Outputs

Customers or Beneficiaries

The Project as a System within a System

slide5

The Environment

Inputs

Outputs

The Project Organization

Supplies

School

Facilities

Reports

The Project

Accounting

Improved instruction

Money

Improved economic growth

Labor

Government agencies

Actors and Factors as Inputs and Outputs

slide6

Actors (Stakeholders) and Factors as Inputs and Outputs

Outside

Environment

(outside of parent organization)

  • Actors
  • people
  • institutions
  • ...

Actors

Project

Inputs

Outputs

Factors

  • Factors
  • climate
  • inflation
  • ...

Stakeholders: Actors with an interest in or who could be impacted by the project

slide7

Five-Step Process for Environmental Analysis

1. Scan environment and identify actors/factors

2. Screen in terms of dependency, risk, and power

3. Identify problem and beneficial actors and factors

4. Develop strategies and act

5. Repeat throughout implementation

slide8

Step 1: Scan and Identify Relevant Actors and Factors in the Environment

  • Make a list
  • Use three tools
      • systems model
      • geo/political
      • sector analysis
slide9

Project

Inputs

Outputs

Conditions

Scan the Environmentin Terms of Inputs and Outputs

slide10

Scan the Environment Geo/politically

Region

World

Nation

State (province)

Local

slide11

infrastructure

technological

- commercial

- financial

- economic

project

physical

- cultural

- social

- psychological

- political

- legal

Scan the Project Environment by Sector

slide12

Step 2: Screen Actors and Factors

  • Rate in terms of
  • Dependency: How important?
  • Risk: Likelihood something will go wrong
  • Power: Degree of control or influence
  • Assign High, Low, or Medium rating to each
slide14

Degree of

dependency

high

low

high

low

low

high

Cement Plant

actor 2

actor 3

factor 1

factor 2

factor 3

Estimate the Degree of Dependency

  • Definition of dependency
  • How important is the actor or factor to the successful completion of the project?

Degree of Dependency

(High, Medium, Low)

slide15

Degree of Risk

(High, Medium, Low)

Cement Plant

actor 2

actor 3

factor 1

factor 2

factor 3

Degree of risk

high

medium

low

medium

high

high

Evaluate Degree of Risk

  • Definition of risk
  • the chance that something will go wrong (hinder the completion of the project in a significant way)
slide16

Appreciation

Influence

Control

Power: Ability to Make Something Occur

POWER:

High = control

Medium = influence

Low (none) = appreciation

slide17

Power: The ability to get someone to do

something one wants done

Degree of Power

(High, Medium, Low)

Degree of

power

low

low

high

low

low

low

Cement Plant

actor 2

actor 3

factor 1

factor 2

factor 3

Dependency

Risk

slide18

Degree of risk

high

Degree of problem

high

Degree of dependency

high

Degree of power

low

Cement Plant

actor 2

actor 3

factor 1

factor 2

factor 3

Step 3: Identify Problem Actors and Factors

Look for High/High/Low pattern

slide19

Step 4: Develop Strategies and Act

  • Use general strategies
      • Reduce dependency
      • Reduce risk
      • Increase power
      • Capitalize on beneficial actors and factors

Formulate

Specific Actions

?

?

?

?

slide20

Use Linkages to Increase Influence

  • Informal
  • meetings
  • plans
  • teambuilding
  • personality
  • rewards
  • Formal
  • committees
  • project coordinator
  • task forces
  • incorporation or merger
slide21

Agriculture Project: Actors and Factors Grid

Actors

Degree

of

dependency

Degree

of

risk

Degree

of

power

Degree

of

problem

Ministry of

Finance

High

High

Low

High

Factors

Rainfall

(water)

High

Low

(storage

dam)

High

(irrigation)

Low

slide22

Step 5: Continuously Scan

  • Scanning is not a one-time event
  • Circumstances change
  • Keep current
    • list of problem actors and factors
    • strategies
    • contingency plans
slide23

Worksheet 1: Sector Analysis

Project:

Sectors

Actors

Factors

Infrastructure

Technology

Commercial/Financial/Economic

Cultural/Social/Psychological

Political/Legal

Physical

slide24

Worksheet 2: Actors and Factors Grid

H=High

M=Medium

L=Low

Project:___________________________________

Degree of

dependency

Degree of

risk

Degree of

power

Degree of

problem

Actors

Factors

slide25

Worksheet 3: Managing Problem Actors & Factors

Project:___________________________________

Decreasingdegree ofdependency

Decreasingdegree ofrisk

Increasingdegree ofpower

LinkagesFormal/Informal

Actors

Factors