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2014 Journey Management Training. Shell Alaska Venture. Journey Management Group. Logistics. Journey Management objectives. Why it’s done? Goal Zero/ Life Saving Rules When it applies? Pre Travel Prep Pre Travel HSSE Travel Process Journey Safety Journey Security Contact Information.

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2014 journey management training

2014 Journey Management Training

Shell Alaska Venture

Journey Management Group

Logistics

journey management objectives
Journey Management objectives
  • Why it’s done?
  • Goal Zero/ Life Saving Rules
  • When it applies?
  • Pre Travel Prep
  • Pre Travel HSSE
  • Travel Process
  • Journey Safety
  • Journey Security
  • Contact Information
why is journey management required
Why is journey management required?
  • Your Safety!
    • The Alaska Venture is committed to “Goal Zero”
      • No one gets hurt and we cause no harm to the environment. If we can’t do it safely and without harm to the environment, we won’t do it.
  • It is one of the Life Saving Rules:
    • Follow the prescribed Journey Management Plan (JMP)
  • Managing “Personnel on Board” (POB)
    • Journey Management enables Shell to track and manage the risk and exposure for each individual working for the Alaska Venture.
    • Tracks individual location, flight, or marine vessel

for accurate reporting and accountability.

  • Billing
    • Ensures project cost’s are billed appropriately.
journey management plan jmp requirements
Journey Management Plan (JMP) Requirements

When is a JMP needed? When traveling in Alaska on Shell business.

      • For all air travel within the state of Alaska
      • When driving outside of the Anchorage bowl (Wasilla to Girdwood)
  • Pre-travel preparation:  
  • Take required training for the Alaska Venture and your work task
  • Have specific credentials and proper PPE
  • Be aware of potential hazards and health considerations
  • Know location check-in/out process and security requirements
  • Understand group travel requirements for air or ground transportation
  • Where do I find required forms? 
  • On the Alaska Venture Journey Management Webpage under “Tools”
  • http://www.shell.us/home/content/usa/aboutshell/projects_locations/alaska/hsse/index_jmp.html
air travel journey management process
Air Travel – Journey Management PROCESS
  • You or your travel arranger notifies the Alaska JM Group (JMG) by email (GXUAAKRequestTravel@shell.com)at least10 days prior to travel. The email must include traveler(s) name, general trip explanation, and a travel request form.
  • The Alaska JMG logs your personal information into the journey management system, verifies your training status, books your Alaska air travel beyond Anchorage and sends your confirmation/itinerary.
  • Air travel to Anchorage (from outside of Alaska), hotel accommodations and ground transport are to be arranged according to your corporate travel policy.
  • Any air travel within Alaska is to be booked via the AK JMG
  • For crew changes, JMG arranges camp/ground transport during operating season.
  • Changes to your travel itinerary must be conveyed to JMG:(GXUAAKRequestTravel@shell.com)
travel request form
Travel Request Form

The Travel Request Form sent to you from the AK Journey Management Group may request personal information including:

Full Name (First/Middle/Last)

Date of Birth

Gender

Company

Position Title

Best Contact #

Emergency Contact #

Email address

Citizenship

Passport with expiration date

road travel jmp process
ROAD TRAVEL JMP PROCESS
  • Defensive Driving training (with commentary/winter emphasis ) is required October 1 through May 1.
  • Determine if driving is the best option.
  • Traveler/contractor completes a Road Journey Management Plan Form, which includes number of passengers, arrival/departure date and destination.
  • Traveler submits JMP to Shell sponsor for review/approval
  • SPONSOR reviews for completion (including drivers training requirements and required credentials; contact HSSE for driving requirements)
  • Traveler submits APPROVED Road JMP to GX UA AK Travel Inform Email:(gxuaaktravelinform@shell.com)
  • Traveler follows JMP as documented, reports any changes to Sponsor and Journey ManagementGroup
  • Communicates arrival if, and as,  documented in Journey Management Plan.
baggage restrictions
Baggage restrictions
  • Shell charter flight baggage restrictions (helicopters and fixed-wing):
    • 2 bags total
    • 60 pounds (27 kg) total per passenger
    • Maximum weight for one bag is 40 pounds (18 kg)
    • Offshore passengers must use soft-sided /duffel bag style luggage
    • Food must be unopened and sealed in original packaging
    • Medicines must be declared and in original/labeled bottles
  • Have tools of the trade such as tool boxes?
    • All freight or materials above 50 pounds must be shipped according to materials coordinator requirements.
    • Must be less than 50 lbs and carried/escorted with the person responsible for material
    • Do NOT ship freight to Shell offices to manage.
    • Materials Coordinator: Todd VenHuizen todd.venhuizen@shell.com @ 907-227-8530
security prohibited items work locations
Security & prohibited items – work locations

All baggage is subject to search and prohibited items are subject to seizure. X-ray and physical searches may be performed at Shell’s discretion.

Prohibited items on Commercial Flights, Shell Charter Flights:

  • Full compliance with TSA regulations regarding HAZMAT and weapons
  • Contraband – illegal drugs, drug paraphernalia, and alcohol
  • Weapons – firearms/ammunition, pepper spray, and knives (> 3” blade)
  • Cigarette lighters – Only “Zippo type lighters” or matches allowed
  • Pornography, sexually offensive material
  • Cultural artifacts (excludes crafts) and unlawful animal remains
  • Other items deemed inappropriate by Shell security
  • Radios /electronics unless batteries removed and wrapped separately
  • Hazardous materials are not permitted
  • HAZMAT must be declared and manifested properly
contact information and resources
Contact information and resources
  • Email: GXUAAKTravelINFORM@Shell.com
    • Questions and inquiries
    • Approved Road Journey Management Plan
    • Shell employees’/contractors’ air travel itineraries to/from Anchorage (Shell Business Continuity purposes)
  • Email: GXUAAKRequestTravel@Shell.com
    • Commercial air travel requests within Alaska
    • Chartered air travel requests within Alaska
    • Crew travel requests within Alaska
  • JMP source documents:
    • Alaska Venture Journey Management specific requirements (external access)

http://www.shell.us/home/content/usa/aboutshell/projects_locations/alaska/hsse/index_jmp.html

    • Alaska Venture Journey Management TRF

http://s07.static-shell.com/content/dam/shell/static/usa/downloads/alaska/alaska-trf1-pub-00012.pdf

  • Materials Coordinator:

Contact Todd VenHuizen at todd.venhuizen@shell.com @ 907-227-8530

  • Problems, emergencies, or questions?

Call: 907-771-SAFE (7233); available 24/7/365