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Project Scoping, Prospectus, Estimate, and Schedule . Martin Andersen Local Government Section Manager December 4, 2009. Project Scoping Fundamentals. PROJECT SCOPE – The work that must be done in order to deliver a product with the specified features and functions.

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project scoping prospectus estimate and schedule

Project Scoping, Prospectus, Estimate, and Schedule

Martin Andersen

Local Government Section Manager

December 4, 2009

project scoping fundamentals
Project Scoping Fundamentals
  • PROJECT SCOPE – The work that must be done in order to deliver a product with the specified features and functions.
  • PROJECT SCOPE MANAGEMENT – The processes required to ensure that the project includes all work required to complete the project successfully.
the purpose of draft stip scoping
The purpose of Draft STIP Scoping
  • Establish the problem statement
  • Develop solutions and options
  • Develop cost estimates
  • Develop a schedule
  • Identify impacts right-of-way, environmental, utilities
  • Identify stakeholders
scoping is the foundation upon which your entire project is built
Scoping is the foundation upon which your entire project is built
  • Just as you would not consider building a house without a proper foundation, you should not consider developing a project without a proper scope
  • Your project is only as good as the foundation upon which you built it
scoping verifies and documents the purpose and need for your project
Scoping verifies and documents the purpose and need for your project
  • What is the problem
  • What are the alternatives
  • What are the impacts
  • What are the goals of your project
benefits of good scoping
Benefits of Good Scoping
  • Verifies and fixes the right problem
  • Project is correctly programmed
  • Project is kept within budget and on schedule
proper scoping can save you
Proper Scoping Can Save You
  • Months of wasted time
  • Hundreds of hours of staff time
  • Thousands of dollars in PE costs
  • Millions of dollars in construction costs
basic concepts of project scoping
Basic Concepts of Project Scoping
  • Project scoping is based on several concepts. They provide the basis for the process by which scoping is done
  • The concepts include teamwork, public and stakeholder participation, informed decision making, and proper documentation
  • Project scoping is collaborative effort involving team work among diverse stakeholders to identify problems an propose solutions
  • The project team plays a critical role in identifying and evaluating issues/concerns to appropriate depth and detail
stakeholder participation
Stakeholder Participation
  • Stakeholder participation is the cornerstone of successful project scoping and design
  • Know who your stakeholders are
  • Reach out to them at the beginning of scoping
informed decision making
Informed Decision Making
  • Projects require a level of scoping commensurate with the type of proposed work.
  • Project data requirements depend on a projects problems and needs, complexity, significance of issues, scope and scale of alternatives to be evaluated.
sufficient data needs to be gathered to ensure
Sufficient data needs to be gathered to ensure:
  • Project needs can be clearly understood
  • Stakeholders issues can be identified
  • Clear project objectives can be established
  • Environmental considerations are identified
  • Feasible alternatives are outlined/compared
  • Project cost and schedule can be estimated
proper documentation
Proper Documentation
  • Clear and concise documentation and good record keeping is essential.
  • Project documentation provides a clear picture of what is to be accomplished
  • It is used to grant scope approval and provides information for future stages of the project development
getting started
  • Project Research
  • Scoping Team
  • Scoping Site Visit
  • Project Prospectus
  • Estimate
office research17
  • Project purpose and need statement What is the problem we are trying to correct
  • Design standards to be used – Does the current alignment meet standards
  • Current and future traffic volumes- Build year and design year
Accident history, accident rate, analysis of accident “hot spots”
  • Existing pavement conditions and preliminary ideas for surfacing treatments
  • Bridge inspection reports and recommended actions
  • Vicinity maps, Right of Way Maps, and as constructed drawings
scoping team members
  • Project Leader (Local, ODOT/Consultant)
  • Engineering - Roadway, Bridge, Traffic
  • Right of Way
  • Environmental
  • Utility Specialist
  • Construction Project Management
additional members
Additional Members
  • Geo/Hydro
  • Pavements
  • Planning
  • Surveying
  • Rail Safety
  • Public Affairs
  • Access Management
site visit23
  • Take good notes and document
  • Safety concerns and possible solutions
  • Pavement conditions and surfacing design alternatives
  • Stage construction concerns and alternatives
  • Right of Way impacts and needs
look for
  • Access issues
  • Utility impacts
  • Pedestrian and bicycle needs
  • ADA needs, ramps, sidewalks, driveways
  • Level of Survey work required
and these
  • Environmental impacts
    • Wetlands
    • Hazmat
    • Threatened and Endangered Species (ESA)
    • Historic
    • Archaeological
project prospectus
  • The project prospectus is a tool to convey information about a project to various organization inside and outside of ODOT
  • It starts the process of identifying the problem to be solved and presents ideas on how to solve it
It contains information on the Project:
    • Costs
    • Funding sources
    • Funding years
    • Right of Way impacts
    • Environmental impacts
its divided into three parts
Its Divided into Three Parts
  • Part 1 - Project Request
  • Part 2 – Project Details
  • Part 3 – Project Environmental Class
part 1 provides information on
Part 1 provides information on:
  • The project location
  • Overview of the project
  • Problem statement
  • Proposed solution
  • Cost estimates for PE, CE, Right of Way, and construction
part 2 defines
Part 2 defines:
  • Who is responsible for completing the different categories of the project design
  • Base design requirements
  • Roadway element widths
  • Structure size and cost
  • Right of Way information
part 3 environmental details
Part 3 – Environmental details:
  • Details environmental impacts
  • Environmental baseline information
  • Require permits, reports and clearances
  • Create a preliminary schedule, based on the input from the scoping team members.
  • to help determine which year the project can be delivered use on of ODOT’s MS Project schedule templates.
keys to a sound estimate
Keys to a sound estimate
  • Identify all the major elements tasks and bid items required for the project
  • Research and assign reasonable unit prices to all items

Martin Andersen

Local Government Section Manager

ODOT, Local Government Section

355 Capitol Street NE, Room 326

Salem, OR 97301