Saving the World One Meeting at a Time: 10 Simple Changes to have a Green Meeting

1. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Presented by: Amanda Gourgue, CMP

3. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting CSR stands for… a. Center for Subatomic Research b. Corporate Social Responsibility c. Customer Service Representative d. Center for Shellfish Research

4. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting CSR is… a. A corporation that uses hybrids to transport product b. A corporation that gives to charities c. A corporation that does green meetings d. An organization taking responsibility for the social, environmental and economic impacts of its actions

5. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting CSR Defined Corporate Social Responsibility (CSR) is a concept whereby organizations consider the long-term interests of the communities in which they operate and take responsibility for the impact of their actions on employees, customers/members, the community and the environment.

6. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting A green meeting is… a. An event on St. Patrick’s Day b. An event incorporating environmental considerations to minimize its negative impact on the environment c. A meeting in Hawaii in December when you are from Wisconsin d. A meeting of an environmentally conscious political party running for office

7. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting According to the Convention Industry Council, a green meeting is… A green meeting or event incorporates environmental considerations to minimize its negative impact on the environment.

8. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Destination Selection • Mass transit system • Off – site event/tours • Choose the right destination

9. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting A carbon offset… is a conceptual financial tool to help people mitigate the impact of their activities. The theory is that since climate change is a global problem, a reduction in emissions elsewhere will have a balancing effect. This is known as going “carbon-neutral”.

10. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Greenhouse Effect

11. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting The purpose of an offset is simple. It is to help mitigate the effects of our current carbon emissions by investing in alternative projects that help cut those emissions.

12. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Kinds of Offsetting Markets: • Compliance (to comply with carbon caps) • Voluntary (individual, projects, events) Types • Energy • Demand side (conservation, co-generation, efficiency) • Supply Side (renewable energy) • Reforestation

13. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Offsets: Recommendations • Reduce first. Offset second. • Projects that support renewable energy • Energy efficiency • Look for accredited carbon offset programs • Ensure projects supported with offsets are additional projects

14. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Accommodations Selection • Housekeeping • Engineering • Food & Beverage • Sales

15. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Housekeeping Linen and Towel Reuse Program Amenities In – Room Energy Saving Program

16. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Engineering Use CFLs (Compact fluorescent lamps) Use Low flow toilets, shower heads and facets Environmentally friendly up-keep Low VOC (Volatile organic compounds) Carpet/wood flooring

17. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Food & Beverage (Including Restaurant, Room Service, Mini Bar and Banquet) Purchasing and Packaging Reduce, Reuse and Recycle Serving

18. Food & Beverage (Including Restaurant, Room Service, Mini Bar and Banquet) Serving Eliminate or minimize the use of petroleum based products DO NOT use polystyrene products Use cloth instead of paper napkins Use china and glassware Do not pre fill water glasses Eliminate the use of boxes for lunch Table decorations – desserts, potted flowers, fruit Provide signage Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting

19. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Sales Energy Star® office equipment Recycled paper E-mail communication

20. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Transportation • Ground • Cruise Ships • Air

21. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Ground Transportation • Public Transportation • Fuel efficient or alternative fuel vehicles • Maintenance

22. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Cruise Ship • Environmental Policies • Waste Management • Water Conservation

23. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Air Transportation • Reusable or biodegradable service ware • Recycle • Alternative fuels

24. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Exhibition Production • Donate • Recycle • Conserves

25. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Communication & Marketing • Keep staff informed • Communicate the “greening” • WWW

26. Saving the World One Meeting at a Time:  10 Simple Changes to have a Green Meeting Break Out Session • Case Studies • MPI MeetDifferent (February 2008) • The European Meetings and Events Conference (April 2008) • MPI WEC (August 2008) • Hand Outs • Tactics Exercise • Measurement Exercise