aspects of minute taking as a profession w ho takes the minutes where why and how
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Aspects of minute-taking as a profession Who takes the minutes - where, why and how

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1. What is to be understood by minute-taking? . Minute-taking comprises two activities:1) to note down in a concise way the matters that are being dealt with and decided on during a meeting;2) the editing of these notes to produce the minutes of the meeting.. 2. Reasons for professional minute

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1 what is to be understood by minute taking
1. What is to be understoodby minute-taking?

Minute-taking comprises two activities:

1) to note down in a concise way the matters that are being dealt with and decided on during a meeting;

2) the editing of these notes to produce the minutes of the meeting.

2 reasons for professional minute taking
2. Reasons for professional minute-taking
  • The level of the meeting dictates the need for professional minute-taking:

- a minute-taker with sufficient expertise

- certainty about getting draft-minutes

3 who is taking the minutes on a professional basis
3. Who is taking the minutes on a professional basis?
  • Minute-taking:

- from time to time, as part of the job

- as one’s main occupation

  • while being:

- an employee

- a freelancer

4 the difference between minute taker and stenographer
4. The difference between minute-taker and stenographer
  • Verbatim reporting by stenographers

- a general applicable proficiency

  • Registration of managerial, administrative matters by a minute-taker

- requires special knowledge

5 concise reporting
5. Concise reporting
  • On behalf of committees aiming at:

- taking stock of opinions

- negotiation

- trying to reach a common opinion

  • The importance of special knowledge and experience
6 where is it that professional minute taking takes place
6. Where is it that professional minute-taking takes place?
  • meetings of a managerial, administrative, official character
  • deliberating, advisory bodies
7 why is minute taking done
7. Why is minute-taking done?
  • to have decisions and agreements in writing
  • to monitor their execution
8 how are the minutes taken
8. How are the minutes taken?
  • ordinary handwriting (longhand)
  • notebook
  • pen shorthand
  • sound recording
9 standards for professional minutes
9. Standards for professional minutes

Professional minutes must be:

  • truthful
  • concise but basically complete
  • neutral, well-balanced and objective
  • ready in time before the next meeting
  • clearly structured
  • orthographically and grammatically faultless
  • readable
10 standards for professional minute takers
10. Standards for professional minute-takers
  • an adequate educational background
  • adequate mastery of the spoken and written language
  • being able to take notes rapidly
  • being able to distinguish matters of first importance
  • knowledge of the sphere of action of the meeting
  • knowledge of the relevant meeting procedures
  • being able to make the draft-minutes within a fairly short time
  • trustworthy and ready to serve in the interest of the meeting
  • an objective attitude towards participants and their opinions
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