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Reporting Completions Data

Reporting Completions Data. Webpage: http ://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data. Overview. What do you need to report? - Units of study - Courses When do you report? Revising completions Verifying completions Common issues.

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Reporting Completions Data

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  1. Reporting Completions Data Webpage: http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data

  2. Overview • What do you need to report? - Units of study - Courses • When do you report? • Revising completions • Verifying completions • Common issues

  3. What do you report? • Unit of study completions • Course completions • Higher education: Past Course Completions • VET: VET Course Completions

  4. When do you report? • 2013 completions are due 30 April 2014 • Completions data must be verified by 15 May 2014

  5. Reporting Unit of study completions

  6. What do you include? • A completion status for each unit of study reported during the year What do you exclude? • Units of study remitted or deleted

  7. Reporting Unit of study completions Two main components: • Key elements - uniquely identify a completions record • Unit of study completion status - attaches a status to a record

  8. Key elements • Student id (E313) • Course code (E307) • Unit of study code (E534) • Unit of study census date (E489)

  9. Key elements

  10. Unit of study completion status (Element 355) • 2 – Failed • 3 – Successfully completed • 1 – Withdrew without penalty • 4 – In progress • 5 – Recognition of prior learning (VET only)​

  11. Reporting Unit of study revisions • Revise your data in the same submission you report your original records • Same key elements to identify a record

  12. Reporting Course completions

  13. Higher education course completions Who do you include?: • all domestic and overseas students who have completed a course of study leading to your award. • Combined degree = 1 completion

  14. VET Course completions Who do you include?: All eligible students who: • have been reported in one or more units of study and • have completed an approved VET course in the reporting year.

  15. Reporting Course completions Two main components: • Key elements - uniquely Identify a completions record • Variation reason code - tells HEIMS what to do with a record

  16. Key elements

  17. Variation reason code (E446) Reporting a course completion record for the first time: Code 5

  18. Revising Course completions data • You revise your data in the same submission you report your original records • Variation reason code identifies the change you want to make

  19. Variation reason code Revising a course completion record: • Code 2 - revise • Code 4 - delete • Code 5 – new record

  20. Verifying your completions data

  21. Why do you verify your data? • Confirms accuracy of your data • Underpins your organisation’s statistics When do you verify? • completed by 15 May Where do you verify your data? • HEIMS Online

  22. Summary report

  23. Top tips for easy reporting • The file name and year are correct • The original unit of study record has been reported to HEIMS • The key elements are correct • Verification reports are checked and signed off

  24. Need more help? For all your data questions contact HEIMS Data Collections HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

  25. For all your policy queries • Policy and program management • Administration of FEE-HELP and VET FEE-HELP • Financial estimates and payments • HELP IT System (HITS) Communications & Student Support TeamTSEnquiries@education.gov.au

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