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Enaviya offers best services for travel expense management

Enaviya Information Technologies provides best services for travel and expense management solutions. Make your business travel easier with us.

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Enaviya offers best services for travel expense management

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  1. Why Us Benefits Travel & Expense Automation Product Readiness Features SmartTravel By Enaviya Technologies

  2. Advantages to Automated Travel Fast mileage & expense reimbursement. Electronicapproval Compliance Turnaround time cut in half. FAST

  3. Travel Overview • The Travel & Expense Automation procedure in SmartTravel allows travel requests and trip expense statements to be created online.

  4. Manual expense reports can be difficult to manage… • Time-consuming for both travelers and non-travelers to fill out • Inconvenient for approvers to review • Expenses not reimbursed when receipts lost • Reimbursement process takes weeks

  5. …and using spreadsheets can get unwieldy • Time consuming to process • Prone to errors • Expensive to audit • Difficult to track costs

  6. Travel Roles • Requester: • Traveler– Create own trips • Travel Coordinator– Create own trips and trips for others • Travel Approver: Approve travel related requests • Accounting: Audit Expense Reports and submit for payment

  7. Seven Step Process • Travel Request Created • Travel Request Approved • Trip Completed • Trip Expense Report Created • Trip Expense Report Approved • Audit by Accounting • Payment Issued

  8. Travel Request • The traveler or travel coordinator creates a Travel Request. • Once the request is completed, it is submitted to the designated travel approver for approval.

  9. Travel Request Approved • The travel approver receives an e-mail with four processing options: • Approve • Reject • Return for Changes • Delegate Approval The traveler and/or coordinator receives an e-mail notifying them of the status of the request after the approver acts upon it.

  10. Trip Completed • The traveler completes the trip.

  11. Trip Expense Created • The traveler or coordinator creates a Trip Expense Statement. • When the statement is completed, it is submitted to the designated travel approver for approval.

  12. Trip Expense Approved • The travel approver receives an e-mail requesting approval. • Once approved, the traveler and/or coordinator receives an e-mail notifying them of the status of the expense statement.

  13. Audited by Accounting • Once the Trip Expense Statement passes audit with Accounting/AP, it is submitted for payment.

  14. Payment Issued • Account payables process the payment either through the payroll or through the direct disbursement or by generating the Bank Advice.

  15. Payment Issued Travel Request Created (Optional) Audited by Accounting Travel Request Approved (Optional) Trip Expense Approved Trip Completed Trip Expense Created Travel Process Overview

  16. Benefits for the employee • Import expenses from corporate cards AND personal credit/debit cards • Automatic population of booked travel itinerary information • Get reimbursed faster through direct deposit • Automatic currency conversion for the date of purchase • No more spreadsheets / paper forms

  17. Benefits for the approver • Instant notification via email • View all reports awaiting approval • View extended managers workload • Ability to manage by exception • View receipts on line • Line-item denials • One-click approvals • No more spreadsheets

  18. Benefits for accounting • Comprehensive control • Click-to-pay reimbursement • Rapid deployment • Elimination of duplicate data entry • Dozens of reports and extracts forno extra fees

  19. Questions?

  20. Company Overview Founded in New York, Enaviya has a global client base of over 100 customers with offices in US, Europe, India, Middle-East and Africa • Premier “market focused” IT Services, serving business and technology enterprises • 100 active clients served; 98% repeat clients year over year • Clients range from Fortune 500 to medium and small enterprises USA New York SA Johannesburg • Global Delivery Capabilities (US, Europe, India, Middle-East, Africa) • World-class, industry-leading consultants… and growing! • USA • India • South Africa INDIA Bangalore, New Delhi, Mumbai

  21. Capability DOMAIN SERVICES • Distribution and Supply Chain • Real Estate • Technology • BPO /Call Center • Manufacturing • Media • BFSI • Product Engineering • Packaged Solutions • Outsourcing Services • Data Warehousing and BI • User Experience Engineering • Testing Services Software Development & Support TECHNOLOGY PRODUCTS • Microsoft • .NET • SQL • MOSS • J2EE • VC++ • Reporting Tools • Crystal • SSRS • eProcurement • SMPP • Auction • Performance Mgmt • LMS • Travel & Expense Management 21

  22. Thank You On time delivery with quality, under budget – every time Rakesh Jain Director +91 99452 78316

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