Organizing Your Life as a Coach

1. Organizing Your Life as a Coach New PBIS Coaches Meeting September 2, 2010

2. Outcomes • Gain knowledge about coaching • Acquire tips for effective coaching • Learn strategies to enhance coaching efficiency

3. Expectations • Communicate with team (phone calls, emails, attend team meetings) • Ensure that team has an agenda, data, action plan • Ensure team communicates to staff (Marketing) • Provide awareness presentations (Marketing) • Make connections-school to school etc • Communicate with Stefanie (Invite to meetings, pep rallies, etc)

4. Roles of a Coach 1.) “Positively Nag” and “Cheerlead” 2.) Empower the Team Leader/Internal Coach 3.) Be a resource for information and a liaison 4.) Facilitate Data-Based Decision-Making 5.) Facilitate PBIS Implementation at School

5. “Positively Nag” and Cheerlead • Provide frequent, positive communication • Find positives in school data • Provide edible reinforcers, thank you’s, kudos • Celebrate successes • Cc-ing key people, PR contact, presentations • Encourage positive behavior by administrator • Maintain coaches’ school binder • Means of documenting efforts and celebrating success • Encourage team’s documentation of programming

6. Empower the Team Leader • Meet with TL outside of scheduled meetings • Work “behind the scenes” • Establish rapport, encouragement, guidance • Foster the image of the TL • Within Team meetings and School system • Work Collaboratively • Offer tools from toolkit and other resources

7. External Coach vs. Internal Coach

8. Be a resource for information and a liaison • Attend coaches’ meetings and other training opportunities • Collect data for decision-making and complete all required surveys/tasks • Distribute information (“timing is everything”)

9. Effective Teaming

10. Effective Team Functioning:A group becomes a team when… Reestablish your purpose at the first meeting for the new year: Define team purpose Be ready to accommodate membership changes Have resources available to familiarize new members Review how members interact (ground rules, role & responsibilities, conflict & conflict resolution, etc) Review how decisions are made (brainstorming) Review team’s structure (regularly scheduled meetings, agendas that are time limited) A team focuses on both tasks and group process Team members are equal

11. Effective Team Functioning:Team Member Turnover Establish process for members who leave & new members join team Identify new team members to replace members who left Best if done before school starts Best to pick new members who have a vested interest in improving climate across campus Be ready to share Action Plan, Team Minutes, Training Materials… Establish process for change in administration Who is responsible for talking to new administrator about PBIS Share Action Plan, Meeting Schedule, Training Materials…

12. Effective Team Functioning:Effective meetings to keep you energized Regularly scheduled meetings (scheduled in advance) Purpose of meeting clearly stated Agenda for meeting is time-framed Meeting place is quiet & free from distractions Ground rules established & followed (attendance, participation, equality, decision-making) Team Goals or priorities are established with correlating timeline (Refer to action plan)

13. Effective Team Functioning:Effective meetings to keep you energized Identify a process for team maintenance No one person is responsible for team’s success Incentives for team members Ways to maintain high moral System: Manage conflict in place & followed Manage other team inhibitors (off-subject talk, lack of agreement) For decision-making in place & followed (participative, consensus) Evaluating the meeting and overall team function—via surveys and focused questions

14. Keeping your Process New, Creative and Interesting If you are doing a PBIS newsletter share an article, borrow ideas from other schools Contact Stefanie when you need assistance Have team leaders in your same county share email address so that they can share ideas Go back and look at your old Action Plans and Activities from the School-wide Training you might find some ideas you forgot about

15. Effective Team Functioning:Sharing Data With team:(should be done at initial team meeting) Share end of the year data (Discipline, Attendance, …) Share team evaluations Share results of Benchmarks of Quality or SETS Share results of Staff and/or Student Climate Surveys With entire faculty:(should be done at faculty kick-off) Share end of the year discipline data Share results of Staff and/or Students Climate Surveys and proposed changes as a result

16. Using Data to Make Necessary Changes in Procedures and Systems Notice trends & peaks: Identify students who will need more support When to do booster trainings for staff? Students? What expectations need to be focused on at beginning of year? Mid year? End of Year? Are there new settings that need rules? When settings need a refresher training?

17. Effective Team Functioning:Refreshers at the beginning of the year For Students: Review Expectations and Rules for each established setting Review Rewards and Consequence procedures

18. Effective Team Functioning:Refreshers at the beginning of the year For All Staff Beginning of Year Expectations, Rules Classroom vs. Office referrals Referral Process Rewards Consequences Changes Made Based on Survey Results Mid-Year Topics based on data Topics selected based on input from staff and administration

19. Effective Team Functioning:Refreshers at the beginning of the year Make sure all staff have resources from year 1: Poster of expectations and rules Discipline Process Flowchart Referral Forms Lesson Plans Recognitions New Staff New Teacher Meetings Mentor

20. Q & A