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KASFAA 2013 . Fall Training. Tools For Counseling Students. Diana VanDyke Butler Community College. Fall Training. KASFAA 2013 . What? Calculators Cheat Sheets and Info Sheets Why? Keep up with Change Overcome Distraction. Tools For Counseling Students. Fall Training. KASFAA 2013 .

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Presentation Transcript
slide1

KASFAA 2013

Fall Training

Tools For Counseling Students

Diana VanDyke

Butler Community College

slide2

Fall Training

KASFAA 2013

  • What?
    • Calculators
    • Cheat Sheets and Info Sheets
  • Why?
    • Keep up with Change
    • Overcome Distraction

Tools For Counseling Students

slide3

Fall Training

KASFAA 2013

  • Completion Rate
    • What is the students completion rate?
    • What does the student need to do to reach 67%?
    • What will the students completion rate be at the end of this semester?
  • GPA
    • Do you have to refigure GPA for SAP?
    • Has a student ever asked “what will happen if I fail this class”?

Tools For Counseling Students

Calculators

slide4

Fall Training

KASFAA 2013

  • Current Completion Rate
    • P = Passed Hours
    • A = Attempted Hours
    • R = Completion Rate
    • P ÷ A = R
  • To Reach Completion Rate 67%
    • X = Credit hours needed to reach completion rate
    • P/A + X/X = 67/100 (solve for X)
  • Future Completion Rate (what will it be after this semester?)
    • S = Semester Hours Attempted
    • C = Semester Hours Completed (student discussion and best guess)
    • (P + C) ÷ (A + S) = R

Tools For Counseling Students

Completion Rate Formulas

slide5

Fall Training

KASFAA 2013

  • Using Excel
    • P/A + X/X = 67/100 (solve for X)
    • Don’t worry…I will show you on a live worksheet!

Tools For Counseling Students

Completion Rate Formulas

slide6

Fall Training

KASFAA 2013

  • Using Excel
    • Make it look pretty
      • Keeps others and yourself from messing up formula
    • Save a copy and use a copy
    • What other info can we include on this spreadsheet?

Tools For Counseling Students

Completion Rate Calculator

slide7

Fall Training

KASFAA 2013

Tools For Counseling Students

Cheat / Info Sheets

  • Why Isn’t this hanging behind my desk?
    • Not Aesthetically Pleasing
      • You
      • Boss
      • other
    • TMI for the wrong student
    • Not always working from my own desk….Mobile info!
slide8

Fall Training

KASFAA 2013

  • Computer Screens
    • Codes
    • Quick Flow
  • Scholarship List / Info
  • Pell Grant Charts
  • Disbursement Schedules
  • Important / Info Numbers
  • Student Workers
    • Hours per Week Calculations
    • Payroll Schedule
  • List of Forms / Form Codes
  • SAP Policy
    • Federal Aid
    • Scholarships
  • If you have had to look for it more than once…..put it in the book!!

Tools For Counseling Students

Internal Cheat / Info Sheets

slide9

Fall Training

KASFAA 2013

  • IRS Info
    • Filing requirements / Pub 17
    • How to instructions for Tax Transcripts (when DRT fails)
      • On-line
      • Phone
      • Map (benefits of being close to an IRS office)
  • NSLDS (magnets are wonderful)
  • KBOR Info Sheets
    • Check out their website!
  • Outside Resources List
    • Make sure you are checking these
  • http://studentaid.ed.gov/resources
    • My Favorites!
      • Am I Dependent or Independent
      • Who is my Parent?
      • Myths about Financial Aid
  • USA Funds
    • http://www.usafunds.org/Pages/PolicyResources.aspx
    • Not Dept. of Ed but usually good info and charts
  • If you have had to look for it more than once…..

Tools For Counseling Students

External Information Sheets

slide10

Fall Training

KASFAA 2013

  • Business Cards
    • Yours
    • Other Departments if not a one stop shop! (with permission)
  • Mini Info Sheets
    • Military transcripts
    • T&C (our portal)
    • Veterans Benefits
    • Loan Changes (what you need to do)
    • Other office numbers and faxes
    • E-mails / Addresses / Fax / Phone
  • Instruction Sheet
    • Adding school codes
    • Satisfying IRS Transcript requirement
    • Accepting Loans/Counseling/MPN
    • Foreign transcript accrediting agency list
    • FAFSA Worksheet with our school code

Tools For Counseling Students

Additional Handouts! (Grab and Go)

slide11

Fall Training

KASFAA 2013

  • http://studentaid.ed.gov/resources
    • My Favorites!
      • http://www.youtube.com/watch?v=K8JuaYVJ_LE
      • http://www.youtube.com/watch?v=K8JuaYVJ_LE&list=PL23B9A23CD8DD82DD
    • Options
      • http://www.youtube.com/user/FederalStudentAid/videos
      • Embedding

Tools For Counseling Students

On-Line Counseling

slide12

Fall Training

KASFAA 2013

Tools For Counseling Students

On-Line Counseling: Link 1

slide13

Fall Training

KASFAA 2013

Tools For Counseling Students

On-Line Counseling: Link 2

slide14

Fall Training

KASFAA 2013

Tools For Counseling Students

On-Line Counseling: Scrolling Down

slide15

Fall Training

KASFAA 2013

Tools For Counseling Students

On-Line Counseling: Main Link

slide16

Fall Training

KASFAA 2013

Tools For Counseling Students

On-Line Counseling: Embedding

slide18

Fall Training

KASFAA 2013

Tools For Counseling Students

Thank you!