How to become a DIR Vendor

1. How to become a DIR Vendor West Texas Business Summit, November 13, 2013

2. #1 Question • How do I get on “the DIR list?” West Texas Business Summit, November 13, 2013

3. What does DIR do? • IT Staffing Services • Training – Instructor Led and Computer Based • Seat Management • Managed Document Output • Deliverables Based IT Services (DBITS) • Telecommunications Services including: • Wireless Voice and Data • Pagers • Local Telephone Service • Long Distance • Internet • Satellite • Video • Interpreter Services – over the phone • Audio Conferencing • Cable Modem and DSL West Texas Business Summit, November 13, 2013

4. Available Products • Computers – over 20 brands • Software – over 1000 publisher titles • Networking Equipment – over 100 brands • Printers – over 25 brands • Surveillance Cameras – over 60 brands • Data Storage – over 20 brands • Digital Photography • Projectors • Security Products • Videoconferencing Equipment • Classroom Interactive Products West Texas Business Summit, November 13, 2013

5. How does DIR establish contracts? • We offer vendors the opportunity to bid on cooperative contracts that will be used by state, local and public education institutions across Texas, as well as public entities from other states. • Current Contracting Initiatives • http://www.dir.texas.gov/ict/cci/Pages/currentcontractinginitiatives.aspx West Texas Business Summit, November 13, 2013

6. Cooperative Contracting Process West Texas Business Summit, November 13, 2013

7. Current Contracting Initiatives West Texas Business Summit, November 13, 2013

8. Planning Phase • Future Contracting Opportunities • Posted on DIR’s Web site to improve communications between DIR vendors and customers • Lists initiatives by procurement stage • Planning • RFO Postings – links directly to the posting on theElectronic State Business Daily (ESBD) • Evaluation • Negotiation • Recent Awards • Each initiative has a brief description, expected phase completion date, and contact information West Texas Business Summit, November 13, 2013

9. RFO and Evaluation West Texas Business Summit, November 13, 2013

10. Evaluation Phase • Vendor responses evaluated using the following criteria: • Pricing • Vendor’s plan for supporting the contract • Quality and thoroughness of response • Vendor’s customer references • Contracts awarded based on Best Value • Vendors above the competitive break invited to negotiate West Texas Business Summit, November 13, 2013

11. Current Contracting InitiativesNegotiation Phase West Texas Business Summit, November 13, 2013

12. Current Contracting InitiativesRecent Awards West Texas Business Summit, November 13, 2013

13. How to Become a Prime Vendor • Vendors registered on the Centralized Master Bidders List (CMBL) for those class and item codes for which we are soliciting will be notified of bid opportunities by email. It is the vendor’s responsibility to find all notices. Check back often. The CMBL annual registration fee is $70.00. http://www.cpa.state.tx.us/procurement/prog/cmbl/ • If you are not signed up on the CMBL. You will need to visit the Current Contracting Initiatives page http://www.dir.texas.gov/ict/cci/Pages/currentcontractinginitiatives.aspx • Submit your RFO response to DIR. We then evaluate all responses received and determine which vendors offer the best value for our customers. The highest scoring vendors are then invited to negotiate. Contracts will be awarded to one or more vendors. • Prime vendors wishing to name resellers for their contract should list these resellers on their HUB Subcontracting plan in their RFO response. Prime vendors can amend their list of resellers at any time by updating their HUB subcontracting plan. NOTE: resellers can sell only the product/services awarded under the Prime Vendor’s contract. West Texas Business Summit, November 13, 2013

14. How to Become a Resellerfor a Prime Vendor • Go to Co-op products and services search and browse for potential partners. • Confirm that the products and services you offer align with the contract offering. NOTE: New products and services are added only through the RFO process and cannot arbitrarily be added to the prime vendor’s contract. • Contact the prime vendor and negotiate directly. NOTE: This process is handled exclusively between you and the prime vendor. • Once the prime vendor submits a request to us to add you as a reseller and we have approved that request, then our contract manager will add you to the website. West Texas Business Summit, November 13, 2013

15. I have a contract now what? • Eligible Customers Include • State Agencies • Higher Education • K-12 Independent School Districts • Cities • Counties • State of Texas Coop Members • http://www.window.state.tx.us/procurement/prog/coop/ • Municipal Water Districts • Out of State Governmental Entities – Eligible as of September 2005 • http://www.dir.texas.gov/ict/overview/pages/customersoutsidetexas.aspx • Assistance Organizations registered with the Texas Facilities Commission or the Texas Comptroller of Public Accounts – Eligible as of September 2007 West Texas Business Summit, November 13, 2013

16. Questions: Cooperative Contract Program Lisa Maldonado, HUB Coordinator Lisa.maldonado@dir.texas.gov 512-463-5662 Lynn Sanchez, HUB Coordinator Lynn.sanchez@dir.texas.gov 512-463-9813 Denny Ross, Purchasing Manager Denny.Ross@dir.texas.gov 512-463-7777 Carrie Cooper, Purchasing Carrie.cooper@dir.texas.gov 512-936-2353 Technology Sourcing Office www2.dir.state.tx.us West Texas Business Summit, November 13, 2013