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How to Become a BuyBoard Vendor and What Are the Benefits

How to Become a BuyBoard Vendor and What Are the Benefits. Cooperative Overview. What is the BuyBoard? Answer……..The BuyBoard is the combination of The National Purchasing Cooperative and an Internet purchasing application.

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How to Become a BuyBoard Vendor and What Are the Benefits

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  1. How to Become a BuyBoard Vendor and What Are the Benefits

  2. Cooperative Overview What is the BuyBoard? Answer……..The BuyBoard is the combination of The National Purchasing Cooperative and an Internet purchasing application. The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process

  3. Cooperative Overview Legal Name: The National Purchasing Cooperative Created by 4 school systems – 2 located in Maryland and 2 in Rhode Island Governed by an 8 member Board of Trustees Sponsored by National School Board Association and the Missouri School Boards’ Association in addition to other state school board associations All contracts are competitively procured according to State of Texas procurement laws. All contracts are awarded by the Cooperative Board of Trustees

  4. Cooperative Purchasing • Procurement Process • www.vendor.buyboard.com • Public Advertisement • Notifications of RFP sent to registered vendors • Sealed response to proposal • Tabulation / Evaluation / Recommendation • Board of Trustee Meeting • Award letters • Non-award letters • Contract upload • Contract start

  5. Cooperative Purchasing • BuyBoard Request For Quote (RFQ)

  6. Cooperative Purchasing • 1. Obtain quote from BuyBoard vendor • 2. Purchase order made out to vendor • 3. Fax or email PO to the BuyBoard • (fax 800-211-5454 or info@buyboard.com) • 4. Products delivered and invoiced by vendor • 5. Payment made to vendor • **OR** • Place order with vendor directly • Fax or email PO to BuyBoard noting • “RECORD ONLY” • 3. Products delivered and invoiced by vendor • 4. Payment made to vendor

  7. Cooperative Purchasing • Service Fee • All vendors, except those with contracts for transportation items, pay a 2% BuyBoard fee. This fee is based on orders processed in the BuyBoard system. • Monthly Invoicing & Adjustments • Invoices report all orders processed in a billing period • Statements report all unpaid items during contract term • Payment is not required until the vendor has been paid • Vendors and members can request adjustments

  8. Cooperative Purchasing Not a contract for Life Annual term agreement with options for renewal Contract term is generally 3 years total Reporting purchases Members and Vendors have a responsibility to report orders processed using BuyBoard contracts. Renewal is based on the following factors Annual amount of business Performance delivery Best value to membership

  9. Cooperative Marketing • Conferences, Conventions, & Trade Shows • Marketing Materials • Logos, brochures, stickers for catalogs/price sheets, vendor signs, member mailing lists

  10. Cooperative Value Vendor Benefits Streamline and focus the selling efforts Reduce individual bid responses Member ability to choose your company Increase business opportunities Member Benefits Compliance with state procurement requirements Competitive pricing Reduced procurement cycle Saves administrative time and cost Vendor selection and choice

  11. Marketplace Today Competition on contracts – advantage/disadvantage Develop a path to offer your company More contract buying equals less bidding Opportunities are gone before the street is aware Members are looking for contracts with top flight companies Question – Do you have a BuyBoard contract?

  12. Marketplace Today What are Coop Members looking for? A legal pathway to purchase that saves time and money A trusted and transparent source for legally awarded contracts Quality products, equipment, and services Companies who can perform and deliver Options and choices Companies who understand why they are a part cooperative purchasing program Answer- Yes, and let me tell you about it.

  13. Vendor Registration Any potential vendors can self-register to receive email notices of proposals. BuyBoard actively solicits vendors in each participating state including Missouri. A link to “New Supplier/Vendor Registration” is available at buyboard.com and vendor.buyboard.com Vendor database is used to send notices to vendors via e-mail regarding all proposals Other information available at vendor.buyboard.com includes Proposal Tabulations New Vendor FAQ Membership List Contract Expiration Schedule Current Vendor List

  14. BuyBoard Contacts Internet Address: www.buyboard.com Phone: 1.800.695.2919 Email: info@buyboard.com Vendor Registration: www.vendor.buyboard.com

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