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2009-2010 Draft School Budget

2009-2010 Draft School Budget

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2009-2010 Draft School Budget

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  1. 2009-2010 Draft School Budget POCANTICO HILLS CENTRAL SCHOOL DISTRICT March 21, 2009 Board of Education

  2. 2009-2010 Draft School BudgetBudget Development Timeline October 2, Staff Orientation to Budget Development December 10, Budget Worksheets Submitted to the Business Office January 31, 2009 Board Discussion of Significant Budgetary Considerations/Preliminary Budget February 2, Board of Education Meeting/Review of Preliminary Budget February 23, Board of Education Meeting/Review of Preliminary Budget March 7, Board of Education Meeting/Review of Preliminary Budget

  3. 2009-2010 Draft School BudgetBudget Development Timeline March 9, Board of Education Meeting/Review of Preliminary Budget March 18, PTA Meeting/Review of Preliminary Budget March 21, Board Review of Preliminary Budget March 29, Board of Education Meeting/Review of Preliminary Budget Week of April 2, Budget Newsletter Mailed to Residents April 3, Legal Advertisement for Budget Notice April 14, Board of Education Meeting/Review of Preliminary Budget/ Adoption of Budget

  4. 2009-2010 Draft School BudgetBudget Development Timeline April 20, Last Day to File Petitions for Board Election and Propositions April 30 PTA Budget Presentation May 5 , PTA Meet the Candidates Night May 6 , Budget Newsletter Mailed to Residents May 11, Board Meeting-Public Hearing Presentation Only May 13 School Budget Notice Mailed to Residents May 19, 2009-2010 Budget Vote

  5. 2009-2010 Draft School BudgetCommunication Plan • At each of the nine identified budget workshops the entire budget will be presented to ensure that residents that miss one or more budget workshops will not miss a presentation on any portion of the budget. • The instructional staff, student government, School Foundation and PTA will be provided with a budget presentation.

  6. 2009-2010 Draft School BudgetCommunication Plan • The Budget Newsletter will be mailed at two distinct times to generate community input, once prior to the Board’s adoption of the budget, and once prior to the legally required budget hearing. • A special e-mail address has been reestablished to provide an avenue for community residents to pose questions and/or comments, and receive a response from the Assistant Superintendent –budgetinfo@pocanticohills.org

  7. 2009-2010 Draft School BudgetCommunication Plan • Budget information will be posted to the District’s website throughout the budget development process beginning February 3. • In addition to the community wide invitation to attend the budget workshops, key neighborhood community members will be invited to attend budget workshops.

  8. 2009-2010 Draft School BudgetCommunication Plan • Reminder to Vote telephone chains will be employed to encourage community members to vote on May 19, 2009. • The K12 alerts system will be used periodically to remind all who have registered to attend the budget workshops.

  9. 2009-2010 Draft School BudgetBudget Development Process • A school budget is a financial plan created to support the operation of the school system and the delivery of the educational program. • The budget process begins in October with a workshop with the staff.

  10. 2009-2010 Draft School BudgetBudget Development Process • Budget Presentation May 11: The budget must be presented at the budget hearing, not less than seven (7) or more than fourteen (14) days prior to the annual meeting/budget vote date. • Budget Availability; May 4: The budget document shall be complete and available upon request to residents within the district (7) days before the budget hearing and fourteen (14) days before the annual meeting/vote date.

  11. 2009-2010 Draft School BudgetBudget Development Process • Annual Meeting and Election: The annual meeting and election must be held on the third Tuesday of May. (May 19, 2009) • Three-Part Budget: Districts are required to prepare a three-part budget containing administrative, program, and capital components.

  12. 2009-2010 Draft School Budget Significant Budgetary Items • Proposed State Aid Deficit Reduction Assessment • Change in Assessed Valuation • Project Lead the Way • Notification to Community on Progress of Construction • Continuation of Shade Replacement Program • Replacement of Student Information System • Replacement of Financial System • Increase in Incarcerated Youth Revenue/Expense

  13. 2009-2010 Draft School Budget Significant Budgetary Items • Additional High School Students • Continuation of Annual Curriculum Audit • Three (3) New Special Education Students • First Implementation of Debt Payments for Reconstruction Bond • Payment of Tax Certiorari Refunds • Purchase of Two Replacement Mini Buses • Approved Budget and Contingent Budget Virtually the Same • Potential MTA Tax Estimated at $24,661

  14. 2009-2010 Draft School BudgetSchool District Funds • The general fund relies on taxes, state aid, and miscellaneous revenue and supports all regular school activities • The school lunch fund provides the child nutrition program to our students. • The special aid fund provides for the district’s grant funded programs

  15. 2009-2010 Draft School BudgetSchool District Funds • The capital fund provides for all permanent improvements to our facilities and is funded from the general fund and bond issue proceeds • The trust and agency funds are used to account for assets held by a governmental unit in a trustee capacity and/or as agent for individuals. The funds are custodial in nature and are used to account for contributions or endowments

  16. Tax Certiorari and Assessment Changes • A Tax Certiorari Challenge Comes About as a Result of a Commercial Property Owner Claiming That Their Property Assessment is Too High. • Court Ordered Judgments to Reduce The Assessment of a Commercial Property, Plus Refunds of Taxes Overpaid in Prior Years Affects the School Tax Rate Negatively.

  17. 2009-2010 Potential Budget Reductions • Instructional Salary $ 152,000 • Instructional Salaries $ 60,997 • Non Instructional Salary $ 36,000 • Ceiling Tile Replacement $ 47,000 • Full Day Kindergarten $ 50,000 • Employee Benefits $ 107,747 • Instructional Supplies $ 32,445 • Contractual Expense $ 38,050 • Equipment - Custodial $ 7,900 • Borrowing Costs - Certiorari Refunds $ 16,000 • Debt for 2008-2009 Bus Purchases $(113,377) • High School tuition $ 157,356 Total $ 592,818

  18. 2009-2010 Potential Budget Reductions One Time Budget Expenditure Offsets • Project Lead the Way $ 62,706 • Student Information System $ 35,000 • Debt Service on Bus Purchase $144,966 Total $242,672 IMPACT ON TAX RATE OF: $835,490 IMPACT ON TAX RATE DUE TO REVISION IN ASSESSED VALUATION (1.02%)

  19. 2009-2010 Construction Debt ServiceReview • Referendum Approved by Community 1/23/08 • Designs Approved Through December 2008 • District Borrowed via a BAN in December 2008 • Plans and Specifications Completed and Submitted to State Education Department February 2009 • Construction Anticipated to Begin Fall 2009 • 2009-2010 Budget Provides for Interest and Principal Payment on BAN Sold December 2008 • Scope of Construction Work in 2009-2010 Will Affect Borrowing in 2009-2010 With Payment Budgeted in 2009-2010

  20. 2009-2010 Construction Debt ServiceOptions • 2009-2010 Debt Service of $544,000 - $489,527 of Which Can Be Moved to the 2010-2011 School Budget - (Not Recommended) Reasons for Not Recommending Deferral of Debt Expense • 2010-2011 Budget Will Be Impacted By Higher TRS Rate, and Additional Debt Service Payments for Amounts Borrowed in 2009-2010 for Additional Construction, in Addition to Increased Operational Costs • Incrementally Applying the New Debt Service Each School Year Will Have Less Impact on Annual Tax Rate Increase

  21. 2009-2010 Draft School Budget • Budget to Budget Increase 4.30% • 2009-2010 Proposed Budget $23,674,481 • New Construction Debt (544,000) • One Time Budget Offsets (242,672) • Incarcerated Youth Program (180,278) • Adjusted Budget $22,707,531 • 2008-2009 Budget $22,699,313 • Adjusted Budget to Budget Increase .04%

  22. 2009-2010 Draft School Budget • Proj. Tax Rate Increase:1/31/09 2/23/09 3/21/09 • Greenburgh 15.33% 8.98% 8.28% • Mt. Pleasant 15.33% 8.98% 8.28% • Est. Tax Rate w/o A/V Changes: 2.36% • Increase in Property Tax Levy 2.36% • Est. Tax Rate Impact New Constr. Debt 3.21% • Est. Tax Rate Increase W/O A/V Debt (.67%)

  23. 2009-2010 Draft School Budget Change in Assessed Valuation Tax Levy Increase

  24. 2009-2010 Draft School Budget Projected Contingency Tax Rate Increase: • Greenburgh 8.26% • Mt. Pleasant 8.26% Projected Approved Tax Rate Increase: • Greenburgh 8.28% • Mt. Pleasant 8.28%

  25. 2009-2010 Draft School Budget Tax Rate Increase on Maximum Contingency Budget Proposed Budget is $23,674,480 Maximum Contingency Budget is $25,547,192 Tax Rate Increase on Proposed Budget

  26. 2009-2010 Draft School BudgetImportant Facts Tax Levy % IncreaseBudget Increase 00-01 6.07% 6.20% 01-02 5.38% 4.55% 02-03 9.04% 8.19% 03-04 14.14% 8.14% 04-05 6.46% 6.28% 05-06 10.38% 9.54% 06-07 11.19% 9.03% 07-08 3.15% 5.95% 08-09 5.86% 5.07% 09-10 2.36% 4.30%

  27. 2009-2010 Draft School BudgetImportant Facts • Lowest Budget to Budget Increase in Ten (10) Years (4.30%) • Lowest Property Tax Increase in Ten (10) Years (2.36%) • Draft Budget is $1,872,712 Below Maximum Contingency Budget • Communication Plan Provides for Nine Budget Workshops • The Decrease in the District’s Assessed Valuation Comprises 5.92% of the 8.28% Tax Rate Increase

  28. 2009-2010 Draft School Budget Important Facts • Proposed Cuts Include $152,000 in Additional Teacher Salary Expense, and $36,000 in Non Instructional Overtime Expense • State Aid Reduction of $121,000 • Increase in Incarcerated Youth Program - Increases Both Revenue and Budget – No Impact on Tax Rate • Three New Special Education Students • Funds To Borrow For $3,000,000 in Tax Certiorari Refunds • Teacher Staff Reduction of .5 FTE

  29. Tax Rate Impact 2009-2010 Draft BudgetGreenburgh Assessed 2008-2009 2009-2010 Annual Monthly FMV Value Taxes Taxes Increase Increase 100,000 2,800 801 867 66 6 250,000 7,200 2,001 2,167 166 14 500,000 14,400 4,003 4,334 331 28 750,000 21,600 6,004 6,501 497 41 1,000,000 28,800 8,006 8,668 663 55 Note: Assumes same equalization rate in 2008-2009 and 2009-2010

  30. Tax Rate Impact 2009-2010 Draft Budget Mt. Pleasant Assessed 2008-2009 2009-2010 Annual Monthly FMV Value Taxes Taxes Increase Increase 100,000 2,800 801 867 66 6 250,000 7,200 2,001 2,167 166 14 500,000 14,400 4,003 4,334 331 28 750,000 21,600 6,004 6,501 497 41 1,000,000 28,800 8,006 8,668 663 55 Note: Assumes same equalization rate in 2008-2009 and 2009-2010

  31. 2009-2010 Draft School BudgetWhere Your Dollar Goes$23,674,480

  32. Where Every Revenue Dollar Comes From $23,674,481

  33. 2009-2010 Draft School BudgetDistrict Personnel Adj. 2008-2009 2009-2010 Change Administrators 3.00 3.00 -0- Clerical 8.00 8.00 -0- Custodial 11.00 11.00 -0- Teachers 41.90 40.40 (.50) Teacher Asst. 10.00 10.00 -0- Teacher Aides 4.00 4.00 -0- Monitors 5.00 5.00 -0- Total 82.90 81.40 (.50)

  34. 2009-2010 Draft School BudgetIncreases/(Decreases) • Salaries $ 292,107 • Equipment $ (8,624) • Contractual $ (14,428) • Utilities $ (92,068) • Supplies $ (4,444) • Tuition $ 282,780 • Textbooks $ (436) • Incarcerated Youth $ 180,278 • BOCES $ (239,638) • Benefits $ 28,156 • Debt Service $ 560,483 • Software $ (9,000) • Total $ 975,166

  35. 2009-2010 Draft School Budget • Uniform System of Accounts • Function • Object

  36. 2009-2010 Draft School Budget 2008-09 2009-10 1000-General Support $ 2,615,006 $ 2,488,218 Page #14 2000-Instruction $14,691,587 $15,132,953 Page #19 5000-Transportation $ 1,231,967 $ 1,303,961 Page #20 7000-Community Svc. $ 504,473 $ 504,429 Page #21 9000-Undistributed $ 3,656,280 $ 4,221,228 Page #24 Total Budget $22,699,313 $23,674,480

  37. 2009-2010 Draft School Budget • GENERAL SUPPORT 2008-2009 2009-2010 1010-Board of Education $ 5,500 $ 8,095 Page 7 1040 -District Clerk $ 13,150 $ 14,113 1060-District Meeting $ 9,500 $ 9,780 Total Board of Education $ 28,150 $ 31,987 1240-Chief School Adm. $245,324 $252,043 Page 8

  38. 2009-2010 Draft School Budget • GENERAL SUPPORT 2008-20092009-2010 1310-Business Admin. $315,891 $ 329,311 Page 9 1320-Auditing $ 55,000 $ 55,500 Page 10 1325-Treasurer $ 40,244 $ 28,567 Total Finance $411,635 $413,378 1420-Legal $267,642 $276,871 Page 11 1480-Public Info. $ 27,000 $ 48,977

  39. 2009-2010 Draft School Budget • CENTRAL SERVICES 2008-2009 2009-2010 1620/21-Oper./Maint. $1,397,655 $1,238,058 Page 12 1670-Central Print $ 46,262 $ 46,262 Page 13 Total Central Services $1,443,917 $1,284,320 • SPECIAL ITEMS 1910-Insurance $ 56,066 $ 47,254 Page 14 1920-School Assn. Dues $ 11,713 $ 12,454 1950-Assessment $ 44,000 $ 36,543

  40. 2009-2010 Draft School Budget • SPECIAL ITEMS 2008-2009 2009-2010 1964-Refund of Tax $ 34,482 $ 36,233 Page 14 1981-Admin BOCES $ 45,077 $ 48,159 Total Special Items $ 191,338 $ 180,642 Total General Support $ 2,615,006 $2,488,218

  41. 2009-2010 Draft School Budget • INSTRUCTION 2008-20092009-2010 2020-Instruct. Supv. $ 127,859 $ 128,559 Page 15 2070-Inser. Training $ 46,825 $ 47,702 2110-Teaching $9,666,226 $9,334,013 Supv & Instruct. $9,840,909 $9,510,275

  42. 2009-2010 Draft School Budget • INSTRUCTION 2008-20092009-2010 2250-Stud.with Disab. $3,532,740 $4,225,715 Page 16 2270-Academic Inter. $ 155,084 $ 178,404 Total Special Schools $3,687,824 $4,404,118

  43. 2009-2010 Draft School Budget • INSTRUCTION 2008-20092009-2010 2610-School Library $135,566 $127,719 Page 17 2630-Computer Instr. $618,574 $668,107 Total Library & CAI $754,140 $795,826

  44. 2009-2010 Draft School Budget • INSTRUCTION 2008-20092009-2010 2810-Guidance $125,186 $135,210 Page 18 2815-Health $120,621 $115,660 2820-Psychology $117,509 $125,059 Total Pupil Personnel $363,316 $375,929

  45. 2009-2010 Draft School Budget • INSTRUCTION 2008-20092009-2010 2855-Interscholastic $ 45,398 $ 46,805 Page 19 Total Instruction $14,691,587 $15,272,715

  46. 2009-2010 Draft School Budget • TRANSPORTATION 2008-20092009-2010 5510-District Oper. $ 712,825 $ 767,952 Page 20 5540-Private Carrier $ 519,142 $ 536,009 Total Transportation $1,231,967 $1,303,961

  47. 2009-2010 Draft School Budget • Community Service 2008-20092009-2010 7140-Community Rec. $ 169,423 $ 146,306 Page 21 7141-Day Camp $ 281,194 $ 292,527 7142-Afterschool $ 53,856 $ 65,597 Total Community Svce. $ 504,473 $ 504,429

  48. 2009-2010 Draft School Budget • Undistributed – Employee Benefits 2008-20092009-2010 9000-Empl. Benefits $2,731,217 $2,759,371 Page 22 • Debt Service 9700-Debt Service $ 830,064 $1,390,548 Page 23 • INTERFUND TRANSFERS 9900-Interfund Tranf. $ 95,000 $ 95,000 Page 24

  49. 2009-2010 Draft School Budget • BUDGET AMOUNTIMPACT ON TAX RATE • $ 100,000 .59% • $ 170,000 1.00% • $ 250,000 1.47% • $ 500,000 2.95% • $ 750,000 4.42% • $ 1,000,000 5.89%

  50. 2009-2010 Draft School BudgetAssessed Valuation Mt. Pleasant Greenburg 2003-04 16,715,484 41,933,416 2004-05 16,631,073 41,723,576 2005-06 16,248,572 40,879,798 2006-07 15,870,156 40,827,504 2007-08 15,761,315 40,045,433 2008-09 14,833,000 34,050,932 2009-10 14,033,10032,171,124 Change 08-09/09-10 (799,900)(1,879,809) Tax Rate Impact: 5.95% 5.95%