DRAFT BUDGET FOR 2009 - 2010

1. DRAFT • BUDGET • FOR • 2009 - 2010

2. Guiding Principles. . . . • Maintaining our district commitment to class size limits of 30 students in core subjects • Maintaining our district special education service levels • Minimizing the impact on school programs and school level services

3. Guiding Principles. . . . continued • Avoiding staff layoffs • Supporting the implementation of the long term (five year) plan • Presenting a “draft” balanced Budget

4. Budget Timeline. . . . . • The district provides projected enrolment by February 15th each year to the Ministry • Ministry announces estimated funding for the next school year by March 15th • Staff prepare draft budget based on projections • Staff present draft balanced budget to Finance and Planning – Committee of the Whole April 8, 2009

5. Budget Timeline. . . . . continued • Staff Present to Employee Groups, Media, DPAC, PAC’s – April 16, 2009 • Deadline for written submission to the Committee of the Whole – April 22, 2009 • Budget finalized and presented for adoption at the Public Board meeting – Monday April 27, 2009

6. Internal Budget Process: • AOC members provide confirmed budget increases and other priorities for consideration • Revenues are estimated based on projected enrolment • Staffing budgets are adjusted in relation to the enrolment change • Budget shortfall is divided amongst the departments based on their % of the total budget

7. Internal Budget Process . . . . (continued): • Department managers provide suggested budget reductions to meet their % of the total budget shortfall • AOC discuss options presented and determine which reductions have the least negative impact on guiding principles • Budget details are presented to the Board for review and further input

8. Budget Challenges: • 2008-2009 Budget Shortfall ($59,276) • 2009-2010 Projected Enrolment Decline – 480 FTE @ $5,851 = $2,808,480 • Revenue/Inflation/Entitlement & Transportation Challenges - $1,433,314 • Total Budget Challenge - $4,301,070

20. Preliminary funding 2008-2009 Vs. 2009-2010: • Overall Funding Equal to 2008-2009 • Enrolment Decline up $617,149 • Salary Differential down ($127,964) • Labour Settlement Funding up $2,161,748 • (Labour Funding reflects wage & benefit increases) • and . . . . . . . . • Funding Protection of $348,288

21. Revenue Budget Breakdown: • Ministry $118,350,795 • Other Revenue $3,335,256 • (Local Education Agreements, International Student Program, Rentals, Leases, Investment Income and Miscellaneous Grants) • Total Projected Revenue $121,686,051

22. Expense Budget Breakdown: • Salaries $89,562,934 • Benefits $18,446,889 • Supplies and Services $13,216,310 • First Nations Targeted $588,320 • Total Projected Expenses $121,814,453

23. What does an enrolment decline of 480.0 FTE students mean to the district? 480 FTE students is: • Equivalent to 2 or more elementary schools • Equivalent to 2 of our rural secondary schools • Equivalent to approximately 13 fewer students at each of our 38 elementary schools. • Thirteen fewer students at an Elementary School is a difficult enrolment decline to manage leaving the district limited opportunities to find the savings.

24. Wage and Benefit cost drivers that do not vary directly with enrolment: • Principals, School Clerical & Custodians • Facilities & Maintenance • Transportation • District Administration & Governance

25. Supply and Service cost drivers that do not vary with enrolment (i.e.): • Utilities and Telephone $3,066,074 • Facility Repair & Maintenance $2,870,295 • Transportation (Busing) $1,445,047 • Administration & Governance $733,584

35. How have we achieved a balanced budget? • Increased @KOOL revenues $ 288,825 • Decreased Salaries 2,495,407 • Decreased Benefits 491,372 • Decreased Supplies and Services 1,025,466 • Total Budget Challenge $ 4,301,070

36. How have we achieved a balanced budget? • Reduced classroom teachers in relation to decline • Tightened student/teacher ratio at secondary • Reduced non-enrolling teachers • Reorganized Distance Learning model • Transferred replacement “Operating” budgets to Local Capital

37. How have we achieved a balanced budget? . . . . . continued • Reduced supply budgets at elementary • Eliminated two bus routes • 3% Administrative Reduction – all administrative departments including School Based Administration • (2 Principal/Vice Principal positions)

41. In Summary – this proposed budget has been developed to deliver on the following guiding principles: • Maintain our district commitment to class size limits of 30 students in core subjects • Minimize the impact on existing school programs • Maintain district special education service levels

42. In Summary. . . . . continued • Minimize staff layoffs (Staff reductions through attrition or retirement) • The Budget supports the implementation of the districts long term (five year) plan • The draft 2009-2010 Budget is balanced as presented

43. The Budget is balanced as presented. Administration was asked to provide supplementary information relating to transportation and facility utilization: • Information on courtesy riders • Information on charging all students who ride our buses including eliminating the reimbursement of city transit passes for in-town students • Comprehensive (Long Term Plan) report on district facilities

44. Courtesy Riders – Issues: • This change would impact approximately 25 non-school district riders and an estimated 850-1,000 district riders • Significant logistical challenges to implement • Potential revenue $156,000 – $249,600 ?

45. All Bus Riders and Transit Pass Users – Issues: • This change would impact approximately 25 non-school district riders and an estimated 4,000 district riders • Significant logistical challenges to implement • Potential revenue $500,000 +?

46. Facilities Report - Issues: • Declining enrolment is creating very inefficient schools • Declining enrolment is creating challenges for the delivery of educational services • Excess capacity is inefficient and takes resources away from the classroom • The formal facilities report is due June 2009

47. The End