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World Library and Information Congress 73rd IFLA General Conference and Council Cape Town Pre-Conference, August 16-17, 2007. Electronic Resource Management Systems: Alternative Solutions Dalene Hawthorne Emporia State University email@example.com
Electronic Resource Management Systems: Alternative Solutions
Dalene HawthorneEmporia State University firstname.lastname@example.org
Jennifer WatsonUniversity of Tennessee Health Science Center email@example.com
Electronic Resource Management Systems (ERMS) now exist, but many libraries do not yet own them
Our premise about why:
ERMS are prohibitively expensive for many libraries to purchase and implement
We wanted to know:
Does the size of the collection factor in the decision-making process?
Are there other reasons libraries have not yet purchased an ERMS?
What are libraries doing when they can’t justify the purchase of a full-blown ERMS?
Are there alternative solutions we can share?
Focused the review on the period after commercial ERM Systems became available
Most of the literature on ERMS since 2004 is about implementation of commercial ERM Systems
Some limitations of commercial systems emerged from these articles:
the lack of a solution for organizations with multiple integrated library systems, such as consortia
the lack of integration with acquisitions data
commercial systems don’t address local needs
Emporia State University and University of Tennessee Health Science Center representatives presented their alternative solutions at the North American Serials Interest Group meeting
Realized from the discussion there was a lot of interest in alternatives to full-blown ERM Systems
Decided to conduct a survey to try to learn more about ERM Systems in libraries
Developed the survey and announced it on e-mail lists in the U.S. and Europe
Left the survey open for a little over a week
196 respondents completed the survey
Where are they located?
73.2% United States
0.5% South America
Survey Question: Approximately how many electronic resource licenses does your library manage/renew annually?If you buy a bundle of 12 e-journals or a database, count that as 1 license. Count an individual subscription to an e-journal as 1 license. Please estimate the total even if licenses are handled outside of your library.
Approximately 40% of libraries with fewer than 100 e-resources own a commercial ERMS
Approximately 57% of libraries with more than 100 e-resources own a commercial ERMS
15% cited limited resources to research which system to buy
15% indicated reliance on consortia
12% said current workflow was OK
11% said they had too few e-resources to justify the expense
10% cited unsupportive management
Provides multiple points of access to databases on the library’s website
Staff have an easy-to-use interface to add and edit databases
Electronic resource management challenges our organizational skills and tools
As with any system selection, it is critical to analyze the needs of the institution and select an appropriate solution
System can be as simple as a paper calendar or as complex as a commercial ERMS
Dalene Hawthorne, Emporia State University, firstname.lastname@example.org
Jennifer Watson, University of Tennessee Health Science Center, email@example.com
We thank Kimberly Parker for graciously agreeing to present for us!