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Party Monitor Training. Contents. Party Monitor Responsibilities Event Registration Process Social Host Liability Liability North Carolina Alcohol Laws Duke University Policies Fire Codes and Safety. Contents, cont. Assessing Levels of Intoxication Intoxication Rate Medical Assistance

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Presentation Transcript
  • Party Monitor Responsibilities
  • Event Registration Process
  • Social Host Liability
  • Liability
  • North Carolina Alcohol Laws
  • Duke University Policies
  • Fire Codes and Safety
contents cont
Contents, cont.
  • Assessing Levels of Intoxication
  • Intoxication Rate
  • Medical Assistance
  • Diffusing Conflicts
  • Sexual Assault
  • Monitoring Entrances
  • Go Green!
  • Party Monitor Quiz
party monitor responsibilities1
Party Monitor Responsibilities

There are a number of things to do to ensure you are following the guidelines of being a Party Monitor. They are as follows…

party monitor responsibilities2
Do not drink the day of the event

Wear the Party Monitor shirt during the entire event

Keep hallways clear

When needed, call for assistance

Be proactive

Maintain safety

Monitor occupancy levels

Guide the organization in following university policies

Monitor party guest health and safety

Party Monitor Responsibilities
event registration process1
Event Registration Process
  • Register the event at least 7 days in advance and list Party Monitors for the event on the registration form
  • Reserve the space where you will hold the event
  • Consult the OSAF website for additional information for planning events (technical services, catering, etc.)
social host liability1
Social Host Liability
  • Social Host = anyone who hosts a social gathering, including private individuals, employers, and organizations
  • Social Host Liability = the liability of a social host who serves alcohol to a guest who later is impaired and injures a third party (through driving or other actions)
social host liability cont
Social Host Liability, cont.

Conditions for Social Host Liability

  • Social host served alcohol to a guest when:
  • He/she knew or should have known the person was intoxicated
  • He/she knew or should have known the person would be driving afterwards

**Also note: Serving alcohol to underage individuals is illegal**


The following are examples of court cases where students and organizations were found liable:

  • MIT- fraternity indicted on the charges of manslaughter and fined $4,000 after the death of a student during an evening of binge drinking
  • Frostburg State University- eight students fined $1,000 and put on five-years’ probation after a student drank himself to death
  • Louisiana State University- fraternity fined $22,600 after the death of a 20 year old student
  • Remember: it is illegal to serve alcohol to minors
  • It is also against university policy for students to serve alcohol- only university bartenders can distribute alcohol
reasonable efforts to protect against liability1
Reasonable Efforts to Protect Against Liability

You can protect yourself from legal penalties and liabilities by making Reasonable Efforts.

Reasonable Efforts are actions you take to prevent illegal alcohol distribution and other alcohol-related problems.

reasonable efforts to protect against liability2
Reasonable Efforts to Protect Against Liability

Examples of Reasonable Efforts include:

  • Suggest Food- Provide food and encourage guests to eat
  • Suggest Non-Alcohol Drinks- Provide and encourage guests to drink non-alcoholic drinks
  • Refuse Entry- Refuse entry to someone who may cause a problem at the party because they are already intoxicated
  • Keep Documentation- Document incidents and the manner in which they were addressed
reasonable efforts to protect against liability3
Reasonable Efforts to Protect Against Liability

Examples of Reasonable Efforts:

  • Ask problematic guests to leave
  • Call a cab or find a sober ride home for guests
  • Call the Police, RA/RC On Call
  • Monitor Guests
  • Check ID
north carolina alcohol laws1
North Carolina Alcohol Laws

It is important to adhere to all laws of the state of North Carolina. Regardless of your hometown, you are subject to NC laws when in state.

north carolina alcohol laws2
North Carolina Alcohol Laws
  • It is illegal for anyone under the age of 21 to consume alcohol. A law enforcement officer may also require anyone under the age of 21 to submit to a chemical analysis if there is probable cause that that person is under the influence of alcohol.
north carolina alcohol laws3
North Carolina Alcohol Laws
  • Refusal to submit to a chemical analysis test for an implied-consent offense (e.g. impaired driving) will result in revocation of one’s driver’s license for one year, more in certain circumstances.
duke university policies1
Duke University Policies
  • Undergraduate students should familiarize themselves with the Undergraduate Alcohol Policy which can be found at
  • Some specifics of the policy continue…
duke university policies2
Duke University Policies

Undergraduate Alcohol Policy

Whether on campus or off, the following is prohibited:

  • Underage possession/consumption
  • Unsafe/irresponsible behavior
  • Violation of Community Expectations
  • General Provisions violation
duke university policies3
Duke University Policies

Underage Possession/Consumption:

Students under the age of 21 are not permitted to purchase, possess, or consume alcoholic beverages. Being under the influence of any amount of alcohol is considered a violation of this provision.

duke university policies4
Duke University Policies

General Provisions Violation:

No kegs are permitted on campus in private rooms, student apartments, commons rooms, or other public space. (University bartenders may distribute alcohol from kegs in public space at officially approved registered events.)

duke university policies5
Duke University Policies

General Provisions Violation cont.:

  • Only university-approved bartenders are permitted to distribute alcohol on campus, including alcohol from common-source containers.
  • All students on university property consuming or possessing alcohol must carry a valid driver’s license, state ID card, military ID card, or passport.
duke university policies6
Duke University Policies

Group-Sponsored Social Functions

Recognized groups may be held accountable for violations of the alcohol policy that occur during a group-sponsored event on campus. The group will be held accountable if they failed to take appropriate precautions.

duke university policies7
Duke University Policies

Appropriate Precautions must include:

  • A party monitor for every 25 persons expected to attend the event
  • Adequate and accessible non-alcoholic beverages and food
  • Compliance with all fire safety regulations
  • Adequate control of access to the event
  • Enforcing occupancy limits for the venue, including common rooms, hallways, and stairwells
  • Calling for medical/police assistance as needed
  • Serving of alcohol by licensed bartenders only
duke university policies8
Duke University Policies

Amnesty Clause

Formal disciplinary action will not be taken against students for whom medical assistance is sought, or against those who seek medical assistance for themselves or others, provided that the student/group has not violated other university policies that warrant formal disciplinary action.

fire codes and safety1
Fire Codes and Safety

Prior to the event, Party Monitors should familiarize themselves with the building layout and accessibility as well as all exits and maximum occupancy limits. This information can be found at:

fire codes and safety2
Fire Codes and Safety

The following decorations are prohibited:

  • Candles
  • Oil lamps/lanterns
  • Tiki Torches
  • Incense
  • Dried flowers
  • Hay/Straw
  • Untreated wall coveringsMust be flame retardant
fire codes and safety3
Fire Codes and Safety

Exits- DO NOT BLOCK, LOCK, OR OBSTRUCT any door with “EXIT” over it

Fire Safety Equipment- Do not move, hide, destroy, or deactivate fire safety equipment.

Know the maximum occupancy number for your venue

assessing levels of intoxication1
Assessing Levels of Intoxication

Sometimes when you look at a guest you see signs that suggest the guest is intoxicated. These behaviors fall into four different categories called Behavioral Cues.

assessing levels of intoxication2
Assessing Levels of Intoxication

Behavioral Cues include the following:

  • Lowered Inhibitions
  • Impaired Judgment
  • Slowed Reactions
  • Loss of Coordination
assessing levels of intoxication3
Assessing Levels of Intoxication

The signs and symptoms of alcohol poisoning:

  • Person is known to have consumed large quantities of alcohol
  • Person is unconscious and can’t be awakened
  • Person has cold, clammy, unusually pale or bluish skin
  • Person is breathing slowly or irregularly, less than 8 times a minute or 10 seconds or more between breaths
  • Person vomits while passed out and does not wake up during or after
intoxication rate1
Intoxication Rate

Physical Size, Gender, and Rate of Consumption can affect a person’s intoxication rate

  • A smaller person who drinks the same amount of alcohol as a larger person can become intoxicated quicker
  • A woman who drinks the same amount as a man can become intoxicated quicker
  • A person who drinks quickly is going to be affected by alcohol and become intoxicated more quickly than a person who drinks slowly
intoxication rate2
Intoxication Rate

All alcohol beverages contain pure alcohol and other ingredients. Pure alcohol is the substance that causes intoxication.

Each of the following drinks is one serving of alcohol:

- 1 ounce of 100- proof liquor

  • 12 ounces of beer
  • 5 ounces of wine
intoxication rate3
Intoxication Rate


Eating food before or while drinking can significantly slow down the intoxication rate.

Eating food AFTER drinking DOES NOT slow down alcohol’s absorption or effect.

Drug Use

Alcohol is a depressant. Mixing it with both legal and illegal drugs can speed up its effects and have an unpredictable outcome.

intoxication rate4
Intoxication Rate
  • Blood Alcohol Content (BAC) is the legal measurement of the amount of alcohol in a person’s blood
  • Time is the ONLY thing that lowers BAC level
  • It takes one hour to process one drink out of the body’s system
medical assistance1
Medical Assistance

Signs of need for medical assistance include:

  • Loss of coordination
  • Extremely slowed reactions
  • You feel like something just isn’t right with the individual
  • Displaying symptoms of alcohol poisoning
medical assistance2
Medical Assistance

While waiting for assistance for a passed out individual:

  • Do not leave the person alone!
  • Turn the person on his/her side to prevent choking
  • Continue to monitor breathing, responsiveness, skin and lip color, etc.
  • Don’t try to give them food
  • Give the person space - disperse the crowd
diffusing conflicts1
Diffusing Conflicts

Often times conflicts will arise at an event. Below are tips for diffusing conflicts:

  • Identify appropriate response (suggest food, ask for help from guest’s friends, refuse entry, get a sober escort home, ask guest to leave, ask for assistance from another Party Monitor, etc.)
  • Do not waver once you’ve made a decision on how to respond
  • Communicate clearly- Speak loudly and clearly for the guest to understand you. Be polite, honest, straightforward, and do not patronize.
diffusing conflicts2
Diffusing Conflicts

Tips for diffusing conflicts, cont.:

  • Use “I” statements to avoid seeming judgmental or negative toward guest.

Ex: “I am following our campus policy. I cannot allow you to drink at our party.”

  • Give reasons for your actions
  • Confront the situation with a partner
  • Do not put yourself in danger
  • Remain calm
sexual assault1
Sexual Assault
  • Sexual Assault is penetration without consent or ability to give consent
  • “No” means NO and passed out does not mean YES
  • Do not be afraid to intervene if a situation looks suspicious
sexual assault2
Sexual Assault

Ways to support someone who has been abused, assaulted, or violated:

  • Be a good listener
  • Believe him/her
  • Reassure him/her
  • Provide support without taking over
  • Respect the individual’s privacy
  • Be there
  • Take care of yourself
  • Make a referral
monitoring entrances1
Monitoring Entrances

Monitoring entrances helps you know who is at your event, what assistance they may need, and helps you anticipate situations

  • Once guests enter, they’re your responsibility!
  • Keep track of headcount and know the occupancy of the space your event is held
  • Refuse entry if overcrowding will occur
monitoring entrances2
Monitoring Entrances

Tips for Preventing Overcrowding:

  • Plan for room coverage and communication between Party Monitors
  • Identify an evacuation plan prior to the event
  • Pre-inspect the area
  • Make sure exit signs are clearly visible
  • Space out crowd-drawing areas (ex: don’t put all of the food in one location)
important phone numbers1
Important Phone Numbers

24 hours

  • Duke Police and EMS (919) 684-2444 or 911
    • Through the Duke Police you can also reach the Dean On-Call and the RC on duty
  • SafeRides (919) 684-SAFE (7233)
  • SafeWalks (919) 684-WALK (9255)
  • RC On Call Pager (919) 970-4169

Monday-Friday, 8am-5pm

  • Dean of Students Office (919) 668-3853
  • OSAF (919) 684-4741
  • West Campus RLHS Service Office (919) 684-5486
go green1
Go Green!

Your organization can help the environment by recycling at your event

  • Bins can be borrowed from the nearest dorm as long as they are returned undamaged to their original location once the event is completed.
  • The number of recycling bins you need depends on the size of the event. At minimum, provide one large bin for recyclable beverage containers.
  • Large official bins can be requested from the coordinator of Duke Recycles, Arwen Buchholz ( They charge a $5 fee per bin, and requests must be made at least 5 days in advance. 
go green2
Go Green!
  • Bins can be borrowed from the nearest dorm only with the condition that they are returned undamaged to their original location once the event is completed. Failure to do so will result in “cleanup” charges.*Large official bins can be requested from the coordinator of Duke Recycles, Arwen Buchholz ( They charge a $5 fee per bin, and requests must be made at least 5 days in advance. 
go green3
Go Green!

What is recyclable?

Anything that has a recycling symbol with a #1,2,5, or 7 in the middle of it.

This includes all beverage bottles, any aluminum cans, and Solo cups.

go green4
Go Green!

Is your organization interested in getting money for your cans?


party monitor quiz
Party Monitor Quiz

Continue on to complete the Party Monitor quiz.

  • Quick test of the knowledge acquired during this session
  • Must score 120 of the possible 150 points to pass
  • After passing, you can go to OSAF to sign a Party Monitor Agreement and pick up your Party Monitor t-shitrt