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How to Prepare Slides for a Business Presentation - PowerPoint PPT Presentation


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How to Prepare Slides for a Business Presentation . Advanced Business Writing Assignment: The Progress Report. Start with a title slide . Identify yourself and the aim of your presentation. . Plan for uniformity. Use the same background for all the slides: Same Color Same Design.

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how to prepare slides for a business presentation

How to Prepare Slides for a Business Presentation

Advanced Business Writing Assignment: The Progress Report

start with a title slide
Start with a title slide

Identify yourself and the aim of your presentation.

plan for uniformity
Plan for uniformity
  • Use the same background for all the slides:
    • Same Color
    • Same Design
plan cont d
Plan (cont’d)
  • Consider using one of the software templates to help you organize your information.

TIP

The project status template in

PowerPoint is helpful

for this assignment.

prepare your slides
Prepare Your Slides
  • Choose words carefully.
  • Aim for:
    • No more than seven words per line.
    • No more than seven total lines.
    • No more than 7x7=49 words per slide.
use visual elements when appropriate
Use Visual Elements When Appropriate
  • Charts
  • Graphs
  • Pictures
  • Clip art
  • Lists
visual elements cont d
Visual Elements (cont’d)
  • Use only one dominant visual per slide.
  • Keep it simple.

TIP Go to Insert--Picture

to find the Microsoft clip

art choices.

.

visuals cont d
Visuals (cont’d)
  • Be sure to document borrowed images.
    • Use footnotes if appropriate.
    • Get written permission for public presentations.
proofread carefully
Proofread Carefully
  • Use a spell checker.
  • Double-check proper name spellings.
  • Use punctuation correctly.
  • Make sure lists are parallel.
use animation for online presentations
Use Animation for Online Presentations
  • Use the “effect” feature for movement of text lines onto screen.
  • Use the “transition” feature for movement between slides.

Note: You can find these features in View--Slide Sorter in Office 2000.

In XP, find them under Slide Show.