Presentation & Interview Skills

1. Presentation & Interview Skills By Dr. Tejinder Sharma Department of Commerce K.U., Kurukshetra

2. Presentation Skills Ideas, concepts or issues talked about or spoken to a group or audience Public speaking is one of the most feared things “I could make such a fool of myself” Skills required to give a good presentation can be developed Preparation is the Key

3. Presentation Skills • Preparation/ Planning is the first step on the ladder to success Aspects in the development of a good presentation • Subject Centered (Material) • Audience Centered (Audience) • Self Centered (Self) “I want (who) to (what) (where, when and how) because (why)”

4. Presentation Skills • Helpers Who is your audience? What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be used or not, slides to be used)

5. Presentation Skills Preparation: Audience Analysis • What is the audience interested in • What does the audience want • What does the audience already know and needs to know • What are their needs, expectations from this presentation • How will the audience benefit from this presentation

6. Presentation Skills • Structure the content in line with the audience’s needs • What do you want to tell the audience? • What is your objective? • Prepare keeping in mind the time allotted • Anticipate the questions and prepare • Collect material from a variety of sources • Arrange points logically and sequentially • Prepare handouts as well

7. Presentation Skills • Structuring the presentation 2 to 2.5 mins--- opening/beginning 20 to 21 mins--- middle section 2 to 3 mins --- closing/end 5 mins --- questions

8. Presentation Skills The Begining • Should be carefully designed • Get attention - shock, humour, question, story, facts &figures - well rehearsed yet natural • Motivate audience to listen - listen to their needs

9. Presentation Skills Preparation – Structure • Sequence should be logical & understandable • Interim summaries- Recaps • Value of visual aids-flip charts, handouts etc. • Use the 4 Ps Position Possibilities Problem Proposals

10. Presentation Skills Prepare Closing • Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation • Summarize- highlight important points • Suggest action- what to do and when, where and how to do it

11. Presentation Skills Stage Fright • Everyone has it to some degree • Can be used constructively • Key issue is not elimination of fear Instead channel the energy it generates for an effective presentation

12. Presentation Skills Effective Delivery • Be active - move • Be purposeful - controlled gestures • Variations – vocal (pitch, volume, rate) • Be natural • Be direct – don’t just talk in front of the audience talk to them

13. Group Facilitation Verbal Communication- barriers • Speaking too fast • Using jargon • Tone and content • Complicated or ambiguous language • Not questioning • Physical State of the audience

14. Presentation Skills Sensitivity to the audience “see” the audience • Take non-verbal feedback -congruent and incongruent body language • Modify to meet audience needs • Don’t just make it as a presentation

15. Presentation Skills Handling Questions • Do not get confused • You are not supposed to know everything • Anticipate and keep answers ready • Sometime questions themselves give you a lead to highlight your point of view

16. Presentation Skills Visual Aids • While using a over head projector face the audience while talking • Point with a pen • Appropriate lighting • Watch the colours • Ensure clear visibility • 10 lines, 10 words per line

17. Presentation Skills So to conclude : Always prepare Channelize you fear Interact with your audience

18. Tips for Success in Interview

19. Essentials in an interview • Content • Delivery • Closing

20. Content • Knowledge of yourself • Be clear about your credentials • Clarity of goals • Self awareness (personality, strengths, weaknesses etc.) • Subject knowledge • Knowledge about the environment

21. Delivery • Verbal ability • Vocabulary • Presence of mind • Body Language

22. Closing • Ensuring recall • Leaving the impression • Room for future

23. Lets see some videos • http://www.videojug.com/film/how-can-i-make-a-good-first-impression-2 (First impression) • http://www.videojug.com/film/how-to-ace-a-job-interview-4 (Tips) • http://www.videojug.com/interview/workplace-etiquette-2 (Workplace etiquettes)

24. Interview Tip 1: Plan Ahead • Do a little homework! • Research the company and the position if possible, as well, the people you will meet with at the interview. • Review your work experiences. • Be ready to support past career accomplishments with specific information targeted toward the companies needs. • Have your facts ready!

25. Interview Tip 2: Role Play • Begin role playing (rehearsing) after finishing the study part. • Enlist expected questions. • Write down answers • Practice

26. Interview Tip 3: Look interested • Maintain eye contact with your interviewer. • Show you want the job with your interest.

27. Interview Tip 4: Be positive • Avoid negative comments about past employers / collage / friends / situations etc. • Be diplomatic in your negative views. • Learn the ability to convey negative things more palatably.

28. Interview Tip 5: Adapt • Listen and adapt. • Be sensitive to the style of the interviewer. • Pay attention to those details of dress, office furniture, and general decor which will afford helpful clues to assist you in tailoring your presentation.

29. Interview Tip 6: Relate • Try to relate your profile according to the requirements. • Try to relate your answers to the interviewer and his or her company. • Focus on achievements relevant to the position.

30. Interview Tip 7: Encourage • Encourage the interviewer to share information about his or her company. • Demonstrate your interest. • Remember AIDAS Model.

31. Interview Tip 9: Strategize • Strategize about the flow of the interview. • Be in command of the situation. • Try to direct the interview in your favour (possible only by practice).

32. Expected questions Tell me about yourself? (try to hold your response to 2 minutes)

33. Expected questions What do you know about our company?

34. Expected questions What do you know about our company?

35. Expected questions Why should we hire you?

36. Expected questions What do you look for in a job?

37. Expected questions How does this assignment fit into your overall career plan?

38. Expected questions What weaknesses do you have, which could interfere with your working?

39. Expected questions How did you do in college? Why did you select this college/ subjects etc.

40. Expected questions What position do you expect to have in 2 to 5 years?

41. Expected questions What was wrong with your current or last position? Why do you want to change your job?

42. Expected questions What are some of the more difficult problems one would have to face in this position? How do you think these could best be handled?

43. Expected questions What significant changes do you foresee in the near future?

44. Expected questions What salary do you expect?

45. Expected questions Can you give us your list of the references?

46. Closing the interview • If you are interested in the position, let the interviewer know it. Say something like "I am very impressed with your company, its products, and the people I have met. I am confident I could do an excellent job in the position we have discussed" The interviewer will be impressed with your enthusiasm.

47. Closing the interview • Don't be discouraged if no commitment has been made. The interviewer will probably want to communicate with other people in the company or possibly interview more candidates before making a decision

48. Closing the interview • If you get the impression the interview is not going well don't let your discouragement show. Once in awhile an interviewer will seem to discourage you as a way of testing your action

49. Closing the interview • Always thank the interviewer for his or her time and consideration

50. 10 things to remember • Arrive On Time • Be Prepared • Look Professional • Maintain Eye Contact • Shake Hands Firmly • Never Talk Negatively • Show Enthusiasm • Keep a Positive Attitude • Be Confident • Ask Questions