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Steve Smith ODE IDEA Data Manager Fall 2007. Special Education Data. In the Era of Accountability & District Improvement. Objectives. Know where to find essential information regarding ODE data collections

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special education data

Steve Smith

ODE IDEA Data Manager

Fall 2007

Special Education Data

In the Era of Accountability & District Improvement

objectives
Objectives
  • Know where to find essential information regarding ODE data collections
  • Understand the relationship between data collected by ODE and their use in federal, state, and public reporting
  • Understand how ODE data collections interface w/ SPR&I reports
  • Understand how SPR&I reports relate to each other and can aid in data analysis & program improvement

Steve Smith, ODE IDEA Data Manager

overview
Overview
  • Schedule of Due Dates
  • IDEA State Reported Data - 618
  • SPP/APR Data
  • Special Education Report Card
  • SPR&I Reports
  • Determinations
  • Fiscal Data/Reports
  • Questions

Steve Smith, ODE IDEA Data Manager

schedule of due dates
Schedule of Due Dates
  • Location:
    • https://district.ode.state.or.us/apps/info/
  • Important Information:
    • Open & Close Dates
    • Audience
    • Collection Description (hyperlink)
    • Contact Person (e-mail & phone)

Steve Smith, ODE IDEA Data Manager

schedule of due dates5
Schedule of Due Dates
  • Special Education Collections (sorted by “open” date)
    • Early Intervening Services (EIS) 06-07
    • EI-ECSE Monthly Child Count 07-08
    • Private School Enrollment 07-08
    • Post School Outcomes: Exit Interviews 07-08
    • High Cost Disability 06-07
    • December Special Education Child Count (SECC) 07-08
    • Extended Assessments (M, R, S, W) 07-08
    • Post School Outcomes: 1 yr. Follow-up 07-08
    • June Special Education Exit Collection 07-08
    • Special Ed Pre-Kindergarten Student 07-08
    • IDEA Annual Application for Federal Funds 08-09
    • Special Ed Child Find (Indicator 11) 07-08

Steve Smith, ODE IDEA Data Manager

schedule of due dates6
Schedule of Due Dates
  • Non Special Education Collections (sorted by “open” date)
    • SSID
    • Early Leavers 06-07
    • Fall Student Membership 07-08
    • Free and Reduced Lunch 07-08
    • Second Quarter ADM 07-08
    • Staff Position 07-08
    • Spring Student Membership 07-08
    • Discipline Incidents 07-08
    • Annual ADM 07-08
    • High School Completers 07-08

Steve Smith, ODE IDEA Data Manager

data collection listservs
Data Collection Listservs
  • Special Education Data Collection Listserv
    • e-mail claire.kemmerer@state.or.us
  • Data Collection Committee and/or IT Managers Listserv
    • e-mail sabrina.ganoe@state.or.us
  • Agency Information Form
    • http://www.ode.state.or.us/search/page/?id=47
    • Submit anytime there is a change!

Steve Smith, ODE IDEA Data Manager

idea state reported data 618
Part B

Child Count (2/1)

Personnel (11/1)

Implementation of FAPE (2/1)

Exiting (11/1)

Discipline (11/1)

State Assessments (2/1)

Dispute Resolution (11/1)

Part C

Infant & Toddler Count (2/1)

Program Settings (2/1)

Exiting (11/1)

Dispute Resolution (11/1)

http://www.ode.state.or.us/search/page/?id=903

IDEA State Reported Data (618)

Steve Smith, ODE IDEA Data Manager

data sources for 618 data
Part B

Child Count (2/1)

Personnel (11/1)

Implementation of FAPE (2/1)

Exiting (11/1)

Discipline (11/1)

State Assessments (2/1)

Dispute Resolution (11/1)

ODE Collection

SECC

Staff Position

SECC

June Special Education Exit

SET & SECC

Assessments, Spring Membership, SECC

Dispute Resolution Database

Data Sources for 618 Data

Steve Smith, ODE IDEA Data Manager

data sources for 618 data10
Part C

Infant & Toddler Count (2/1)

Program Settings (2/1)

Exiting (11/1)

Dispute Resolution (11/1)

ODE Collection

SECC

SECC

June Special Education Exit

Dispute Resolution Database

Data Sources for 618 Data

Steve Smith, ODE IDEA Data Manager

spp apr data
State Performance Plan (SPP)

Six year state level plan

20 indicators for Part B

14 indicators for Part C

Heavy emphasis on timely & accurate data

Oregon’s plan located at:

http://www.ode.state.or.us/search/results/?id=260

Annual Performance Report (APR)

Annual report of progress toward targets

Identical indicators to SPP

Heavy emphasis on timely & accurate data

“Trees of Influence”

http://www.rrfcnetwork.org/content/view/241/344/

SPP/APR Data

Steve Smith, ODE IDEA Data Manager

idea purpose
IDEA Purpose

SPP/APR

(d)(1)(A) to ensure that all children with disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employmentand independent living.

34 CFR §300.1(a)

Steve Smith, ODE IDEA Data Manager

slide13

SPP/APR

an

Accountability Mechanism

and a

Blue Print for Improvement

Steve Smith, ODE IDEA Data Manager

slide14

SPP/APR

External Impacts to Educational systems…

Steve Smith, ODE IDEA Data Manager

slide15

SPP/APR - Part C

Indicator 1: IFSPs include needed services in a timely manner

9, 10, 11, 12, 13,and 14. Effective General Supervision

Steve Smith, ODE IDEA Data Manager

August 2007

Technology * Economics * Political Systems * Environment * Social Issues

Tree of Influence

Steve Smith, ODE IDEA Data Manager

slide16

SPP/APR - Part C

EarlyIntervention Services

How do you know the early intervention services you provide contribute toward achieving the purpose of IDEA?

Indicator 1: IFSPs include needed services in a timely manner

9, 10, 11, 12, 13,and 14. Effective General Supervision

Steve Smith, ODE IDEA Data Manager

August 2007

Technology * Economics * Political Systems * Environment * Social Issues

Steve Smith, ODE IDEA Data Manager

a starting point
A starting point…

SPP/APR- Part C Tree of Influence

Indicator 6:% of infants and toddlers B-3 with IFSPs

Indicator 7:Percent of eligible infants and toddlers with evaluation and assessment within 45 days of timeline

Indicator 5:% of infants and toddlers B-1 with IFSPs

Steve Smith, ODE IDEA Data Manager

intermediate outcomes
Intermediate Outcomes

SPP/APR- Part C Tree of Influence

Indicator 2:Early Intervention Services are provided with typically developing children

Indicator 1:IFSP services in a timely manner

Indicator 7

Steve Smith, ODE IDEA Data Manager

slide19

Part B Services

General Education Services

Indicator 8:% of all children exiting Part C who receive timely transition planning by their 3rd birthday

Indicator 3:% of infants and toddlers who demonstrate improved outcomes (a, b, c)

Indicator 4:% of families participating in Part C who report that services have helped the family…

Indicator 1

Indicator 2

SPP/APR - Part C Tree of Influence

Exiting the Educational System:

Steve Smith, ODE IDEA Data Manager

slide20

SPP/APR - Part C

Part B Services

General Education Services

Tree of Influence

Indicator 1: IFSPs include needed services in a timely manner

9, 10, 11, 12, 13,and 14. Effective General Supervision

Steve Smith, ODE IDEA Data Manager

August 2007

Technology * Economics * Political Systems * Environment * Social Issues

Steve Smith, ODE IDEA Data Manager

slide21

SPP/APR - Part B Tree of Influence

Where special education resides…

Steve Smith, ODE IDEA Data Manager

slide22

SPP/APR - Part B

Steve Smith, ODE IDEA Data Manager

August 2007

Technology * Economics * Political Systems * Environment * Social Issues

Steve Smith, ODE IDEA Data Manager

slide23

SPP/APR - Part B

Steve Smith, ODE IDEA Data Manager

August 2007

Special Education Services

How do you know the special education services you provide contribute toward achieving the purpose of IDEA?

Technology * Economics * Political Systems * Environment * Social Issues

Steve Smith, ODE IDEA Data Manager

slide24

SPP/APR - Part B Tree of Influence

A starting point…

Steve Smith, ODE IDEA Data Manager

slide25

SPP/APR - Part B Tree of Influence

Strategies

Steve Smith, ODE IDEA Data Manager

slide26

SPP/APR - Part B Tree of Influence

Intermediate Outcomes

Steve Smith, ODE IDEA Data Manager

slide27

SPP/APR - Part B Tree of Influence

Exiting the Educational System:

Steve Smith, ODE IDEA Data Manager

slide28

SPP/APR - Part B

Tree of Influence

This is a work in progress. (Last revision 7/12/07)

Steve Smith, ODE IDEA Data Manager

August 2007

Steve Smith, ODE IDEA Data Manager

slide29

SPP/APR - Part B

From the results on the SPP, can we say…

…We have prepared the children for

“further education, employmentand independent living”?

34 CFR §300.1(a)

Steve Smith, ODE IDEA Data Manager

slide30

SPP/APR - Part B

The Emphasis of IDEA

“Improving educational results for children with disabilities is an essential element of our national policy of ensuring equality of opportunity, full participation, independent living, and economic self-sufficiency for individuals with disabilities”

(sec. 1400 (c) (1))

Steve Smith, ODE IDEA Data Manager

slide31

SPP/APR - Part B

Accountability in IDEA

“The primary focus of Federal and State monitoring activities described in paragraph (1) shall be on—

‘‘(A) improving educational results and functional outcomes for all children with disabilities; and

‘‘(B) ensuring that States meet the program requirements under this part, with a particular emphasis on those requirements that are most closely related to improving educational results for children with disabilities.”

Section 616 (a) (2)

Steve Smith, ODE IDEA Data Manager

special education report card
Special Education Report Card
  • 2005-06 (1st year)
    • District & EI/ECSE formats
      • http://www.ode.state.or.us/data/ReportCard/spedrc.aspx
    • District/program data compared to state target
    • Data verified in February 2007
    • Reports released in March 2007

Steve Smith, ODE IDEA Data Manager

special education report card33
Special Education Report Card
  • 2006-07
    • New indicators added to both formats
    • Development of “How to Read” document
    • Planned development of Technical Manual
    • Data Verification in March 2008
    • Public Release on April 1, 2008

Steve Smith, ODE IDEA Data Manager

ei ecse report card
2005-06

Timely EI Services

Timeline for EI IFSP

IFSP (B-1; B-3)

Services in Natural Environments (EI)

Services in Typical Settings (ECSE)

Timely Transition

2006-07

2005-06 Elements +

Family Survey Results (EI)

Parent Survey Results (ECSE)

Timeline for ECSE Eligibility

EI/ECSE Report Card

Steve Smith, ODE IDEA Data Manager

district report card
2005-06

Students Graduating

High School Dropout

LRE for School Age

Academic Achievement

Participation by Students w/ IEPs

AYP

Suspension/Expulsion

2006-07

2005-06 Elements +

Students Receiving Special Education Services (disproportionate representation)

Timeline for Eligibility

Transition Goals & Services

Parent Survey Results

District Report Card

Steve Smith, ODE IDEA Data Manager

spr i reports
SPR&I Reports
  • Child Identification (B-1), (EI 0-2), ECSE (3-4+)
    • SECC, US Census, Population Research Center
  • Discipline Report
    • SET, SECC
  • Assessment Report
    • Assessment, AYP, Spring Membership, SECC
  • Leaver Report
    • SECC, June SpEd Exit, High School Completer, Early Leaver, Fall Membership

Steve Smith, ODE IDEA Data Manager

spr i reports37
SPR&I Reports
  • Primary Disability Distribution
    • SECC
  • Federal Placement Distribution
    • SECC
  • Ethnicity (Disproportionality)
    • SECC, Fall Membership
  • Primary Disability by Ethnicity (Disproportionality)
    • SECC
  • Federal Placement by Ethnicity (Disproportionality)
    • SECC

Steve Smith, ODE IDEA Data Manager

spr i reports38
SPR&I Reports
  • Due Process Hearings Report
    • Dispute Resolution Database
  • Mediation Report
    • Dispute Resolution Database
  • Complaint Report
    • Dispute Resolution Database
  • Complaint and Due Process Issues Report
    • Dispute Resolution Database

Steve Smith, ODE IDEA Data Manager

district determinations
2005-06 (Fall 2007)

Timely Correction of Non-Compliance (B15)

Graduation (B1)

Dropout (B2)

Participation & Performance on State Assessments (B3)

Discipline (B4)

Least Restrictive Environment (B5)

2006-07 (Fall 2008)

Disproportionate Representation (B9 & B10)

Child Find (B11)

IEP Transition Goals (B13)

District Determinations

Steve Smith, ODE IDEA Data Manager

program determinations
2005-06 (Fall 2007)

Timely IFSP Services (C1)

45-day Timeline (C7)

EI  ECSE Transition (C8/B12)

Timely Correction of Non-Compliance (C9)

EI Services in Natural Environments (C2)

IFSPs B-1 (C5)

IFSPs B-3 (C6)

ECSE Services in Typical Settings (B6)

2006-07 (Fall 2008)

No New Elements Forthcoming

Program Determinations

Steve Smith, ODE IDEA Data Manager

fiscal data reports
Fiscal Data/Reports
  • Annual Application for Funds (State)
  • Annual Application (District/Consortium)
  • Federal IDEA Estimates
  • Federal IDEA Distributions
    • Early Intervening Services
    • Proportionate Share for Private Schools
  • 11% Cap Waiver
  • High Cost Disability
  • http://www.ode.state.or.us/search/page/?id=894

Steve Smith, ODE IDEA Data Manager

fiscal data reports42
Fiscal Data/Reports
  • IDEA Funding for Districts
    • Must have at least one student on SECC to receive funds
    • Base payment of IDEA funds based on FY 1999
    • 85% of remaining IDEA funds based on public/private enrollment (Fall Membership, Private School Enrollment)
    • 15% of remaining IDEA funds based on children living in poverty (Free & Reduced Lunch)

Steve Smith, ODE IDEA Data Manager

11 cap high cost disability
11% Cap / High Cost Disability
  • Michael Wiltfong
    • 503.947.5914
    • michael.wiltfong@state.or.us

Steve Smith, ODE IDEA Data Manager

questions
Questions?

Steve Smith, ODE IDEA Data Manager

special education data unit
Special Education Data Unit

Steve Smith, ODE IDEA Data Manager