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Korea’s Performance Management and Evaluation System

Korea’s Performance Management and Evaluation System. 29. June, 2011 Hong Seok, Yang. Policy Analysis & Evaluation Bureau Prime Minister’s Office. Contents. Ⅰ. Ⅱ. Introduction to PMO. Korea’s Performance Management And Evaluation System. Introduction to PMO. Ⅰ.

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Korea’s Performance Management and Evaluation System

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  1. Korea’s Performance Management and Evaluation System 29. June, 2011 Hong Seok, Yang Policy Analysis & Evaluation Bureau Prime Minister’s Office

  2. Contents Ⅰ Ⅱ Introduction to PMO Korea’s Performance Management And Evaluation System

  3. Introduction to PMO Ⅰ Structure of Korea’s Public Administration Prime Minister of Korea Prime Minister’s Office

  4. 1. Structure of Korea’s Public Administration Presidential System • 5 Year Single Term Presidency, No Vice President • Characteristics of Parliamentary System : Prime Minister, assembly member may concurrently hold office of as a minister Presidency • Elected into the office by direct ballot • The President is Head of the State and represents ROK in diplomatic relations • The Supreme authority to make decisions of the administration, Commander in Chief, appoint government posts • Authority to draft bills and to veto legislations

  5. Government Structure Ministry of Strategy and Finance Ministry of Education, Science and Technology Ministry of Foreign Affairs and Trade Ministry of Unification Ministry of Justice Ministry of National Defense Prime Minister President Presidential office Ministry of Public Administration and Security Ministry of culture, Sports and Tourism Ministry of Food Agriculture, Forestry and Fisheries Ministry of Knowledge and Economy Ministry of Health and Welfare Ministry of Environment Prime Minister’s Office (15 Ministries 2 Agencies18 Offices)

  6. 2. Prime Minister of the R.O.K Appointment of Prime Minister • President appoints Prime Minister with the consent from the Assembly Authority of Prime Minister • Prime Minister follows orders of the President to oversee the interior • and supports the President as vice-chairman of cabinet meeting • Becomes the acting President when the President is unable to perform his duties • Administrative supervision and Review of state affairs • Recommendation of Cabinet members and Proposal of their dismissal

  7. Prime Minister : Kim Hwang-sik (2010.10~) Education 1971 LL.B, Seoul National University Career 2010.10~ 41st Prime Minister 2008~2010 Chairman, Board of Audit and Inspection of the Republic of Korea 2005~2008 Justice, Supreme Court 2005 Vice Minister, National Court Administration

  8. 3. Prime Minister’s Office • Supports Premier’s efficient control over the cabinet (1) Major Functions & Role of PMO Secretary Services • Assists Premier’s protocol, media related affairs • Political stance, congressional affairs Ministerial Tasks • Sets major policy directions in national scale • Performs social risk & conflict management • Analyzes & evaluates major government policies • Performs regulatory reform

  9. (2) Organizations Minister Vice-Minister for Government Policy Vice-Minister for General Affairs Saemangeum Development Committee Office for Development & Settlement of Sejong-City Tax Tribunal Deputy Minister for Administration Affairs 1 Deputy Minister for Policy Analysis and Evaluation Deputy Minister for Administration Affairs 2 Deputy Minister for Political Affairs • 2. Organizations Deputy Minister for Management of Social Integration Deputy Minister for Public Information and Press Affairs Deputy Minister for Regulatory Reform

  10. (3) History [1973~1998] The Administrative Coordination Office [1963~2008] Prime Minister's Secretariat [1998~2008] The Office for Government Policy Coordination The Office for the Government Policy Coordination and The Prime Minister's Secretariat were merged into the Prime Minister's Office(PMO). • 3. History • 2. Organizations [2008~] Prime Minister's Office

  11. Korea’s Performance Management And Evaluation System Ⅱ Introduction to Performance Management Structure of Performance Management Primary Contents of Performance Management Ⅰ Ⅱ Ⅲ Ⅳ Ⅴ Ⅵ Current Status of Government Performance Evaluation Feedback on Evaluation Results Integrated Electronic Evaluation System

  12. Ⅰ.Introduction to Performance Management

  13. 1. Definition • The effort to improve efficiency and responsibility of the organization by evaluating the result of the goal that the group has set to accomplish Definition of Performance Management Definition of ‘Performance Management’ (Government Performance Evaluation Act) A series of activities that establish the organization’s responsibility, mid- and long-term goals, yearly plan and outcome indicators in the process of promoting government operations as well as manage process and results in the perspective of economic feasibility, efficiency and effectiveness.

  14. 2. Background (1) • Initiated in the private sector in abroad, it was actively adopted in the public sector in an attempt to improve government efficiency Case of USA • Introduced performance management system based on GPRA (Government Performance and Result Act, 1993) • Promote results-oriented system management and strengthen linkage • between performance and budget. • Until the mid 1990s, Korea had carried out performance management focusing on input and execution rather than performance of individual policy. • To improve the previous performance management system, the government has enacted “Government Performance Evaluation Act”in 2006, and began to promote government performance management in a full scale.

  15. 2. Background(2) Overseas Strategic and Performance Plan • U.S.A: Strategic and Performance Plan • + PART(Program Assessment Rating Tool) • Britain: Public Service Agreement • + Green Book(Performance Evaluation) Performance Agreements • New Zealand: Purchase agreement, Performance agreement • (Mostly MinisterVS Director) • Australia: Resource Agreements • (Financial AuthorityVS Relevant Authority) • Denmark: Performance Contract (Mostly Minister VS Director)

  16. 3. History (1) Since 1961, Performance Management System is continuously developed & supplemented ① Policy and Program Assessment System(PPAS) of the Prime Minister’s Planning and Coordination Office (1961~1981) Introduced to effectively promote the economic development with the lack of resources ②Policy and Program Assessment System(PPAS) of the Ministry of Economy and Planning (1981~1990) Discover & expedient each organization’s policy progress control and the cause of weak ③Policy Evaluation Program of the Prime Minister’s Administrative Coordination Office (1990~1994) Check, evaluate, and manage the major policy issues

  17. 3. History (2) ④Policy and Program Assessment and Evaluation System of the Prime Minister’s Administrative Coordination Office (1994~1998) Combine the two evaluation system and strengthen the analyze & rectify function of the government task performance ⑤Government Performance Evaluation by the Policy and Coordination Office : Institution Evaluation (1998~2006) Evaluate each of the government agency’s result & capacity through the Policy evaluation committee constructed with general specialists ⑥Government Performance Evaluation by the Prime Minister’s Office : Integrated Evaluation (2006~present) Operate the performance management and each evaluation syntagmatically through Government Performance Evaluation Act

  18. Ⅱ. Structure of Performance Management

  19. 1. Organization Structure Prime Minister Government Performance Evaluation Committee Chairman: Joint Prime Minister-Civil Committee Member: Private experts, Relevant Minister, etc. 13 members Central Ministries Other Agencies Local Governments Self & Specific evaluation (Prime Minister ·Ministry, etc.) Congruence evaluation (Ministry of Public Administration and Security, etc.) Business performance evaluation (Ministry of Strategy and Finance, etc.)

  20. Ⅲ. Primary Contents of Performance Management

  21. 1. Outline Establish a 5-year Strategic Plan Propose organization’s future-oriented mission, vision, strategic objectives and performance targets Establish an Annual Performance Plan Propose performance targets / tasks / performance indicators of the year Examine, evaluate, and feedback the implementation of tasks Examine the implementing condition quarterly or half-yearly Implement the self-evaluation and the result of feedback based on the year-end result

  22. 2. Performance Management Operational System Plan The main task of performance management plan should be reported In the beginning-of-the-year NationalFiscal Operation Plan, etc. Establish Strategic and Performance plans, suggest performance indicators in advance Feedback Implement Policy improvement, human resources, Structure, budget, bonuses Inspect performance status Evaluate Self-evaluation oriented Utilize objective and econometric indicators

  23. 3. Establishment of Performance Management plan • Since 2007, the central ministries have been establishing 5-year Strategic Plan and suggesting each ministry’s mission, vision, strategic objectives, and 5-year performance targets • Government Performance Evaluation Committee supports the establishment of plan to evaluate the validity of performance indicator and goal system of the central ministries • Strengthening the annual performance plan’s relevancy with national agenda, ministerial plans and the President’s directives

  24. 4. Departmental Performance Management Plan Actualization of mission and goal

  25. Ⅳ. Current Status of Government Performance Evaluation

  26. 1. Integration of individual evaluations Significance • Evaluation which had been separately implemented by specific identification was integrated by Government Performance Evaluation Act • It has improved evaluation efficiency, reduced the organization’s burden by the upgrade of integrated evaluation, evaluate method and index of the center ministries • ※ Relevant Authority of the whole evaluation process: Prime Minister’s Office, • the Ministry of Public Administration and Security, the Ministry of Strategy • and Finance

  27. 2. Implementation of Self-evaluation Ensure responsibility and autonomy • Under the control of the central administrative head, an organization prepares the self-evaluation system and implements the establishment of performance plan and utilizes the results autonomously Plan establishment and self-evaluation • Self-evaluation is implemented after the construction of Self-evaluation committee consisted of civil experts and the establishment of the central administrative head's self-evaluation plan • ※ Self-evaluation committee: 10-30 people each, 10-year-critiera: total 39 organizations • 920 people • Evaluation colligation engine check the results of each part and enhance the credibility, objectivity of the self-evaluation program

  28. 3. Implementation of Specific evaluation • Prime Minister evaluates the necessary policies intended for the central ministries to manage state affairs • Based on the Annual Performance Plan, implement evaluation and establish evaluation committee composed of non-public officials • Results of certain evaluation are determined by the evaluation committee’s deliberation and resolution, and feedbacks of each department should be reflected on the beginning-of-the-year ministerial plan

  29. 4. Evaluation Cases(Year 2010)

  30. Ⅴ. Feedback on Evaluation Results

  31. 1. Feedback at the Level of Organization Upgrade policy • The head of central ministry implements corrective measures or auditing about self-evaluation and problems associated with inspection results and submits results to the government performance evaluation committee. • The head of central ministry submits measures to improve results of specific evaluation Budget reflection • In principle, budgets of projects with insufficient evaluation should be reduced by over 10% or be abolished • It is not allowed to increase the budget for projects without sufficient objectivity regardless of its performance Management • Utilize evaluation results by linking with organizational management (establishment, abolition, re-arrangement of HR) • In the case of insufficient evaluation results, suggest organizational management strategy and measures after organizational diagnosis

  32. 2. Feedback at the Level of Individual Personnel reflect • Evaluation results of tasks are reflected in HR by linking individual performance • Above grade 4 public officials: Job Performance Agreement • Below grade 5 public officials: the result of Work Performance Evaluation is reflected Performance management card • Government performance evaluation result is recorded on the performance management card Performance wage • Annual salary based on performance (high-level officials and chief-level public officials), • Bonus based on performance (below grade-four public officials) • ※ The ratio of high-level officials’ performance based wage by pay rating(2010)

  33. Ⅵ. Integrated Electronic Evaluation System [e-IPSES : electronic – Integrated Public Service Evaluation System]

  34. 1. Contents of Execution Construct policy managing online system Operation of Integrated Electronic Evaluation System(e-IPSES) • Used on the whole system from Establish performance management plan, Examine implement record, Evaluation, to Feedback Change the document evaluation to online system • It reduces evaluation report’s burden and improve transparency Linkage of e-IPSESwith other related systems • Throughout-the-Country BPS, Digital Budget Accounting System, e-Human System, etc.

  35. 2. Linkage System e-Saram system OnNara BPS Utilized for task performance contract evaluation Send evaluation data Integrated Electronic Evaluation System (e-IPSES) • Establish performance • management plan • Inspect records • Feedback on performance • results • Process Evaluation Unification of assignment management system Reflected in budget preparation Government Function Classification System Digital Budget And Accounting system

  36. ※ Best Practice Korean Intellectual Property Office (KIPO) Brochure, p. 18 Thank You

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