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Certifying Officials: Responsibilities and Requirements for VA Benefits

This guide provides essential information for certifying officials responsible for processing VA educational benefits. Learn about roles, responsibilities, and necessary forms. Understand key chapters like 30, 1606, 35, 32, and 34/30. Discover forms such as 22-1990, 22-5490, 22-1995, and more. Gain insights on certification best practices, including using VACERT and handling changes in enrollment accurately. Find out when to certify for different benefit programs. Uncover helpful resources and whom to contact for assistance.

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Certifying Officials: Responsibilities and Requirements for VA Benefits

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  1. NEW CERTIFYING OFFICIALS What do you need to know? What are your responsibilities? Who do you turn to for help?

  2. CHAPTERS • 30 - Active duty after 1985 • 1606 - Actively drilling in reserves/guard • 35 - Dependents of permanently/totally disabled • 32 - Active duty between 1/77 & 6/85 • 34/30 - Active duty during Vietnam Era & continuing through 1988

  3. FORMS • 22-1990 - Application - all other chapters • 22-5490 - Application for CH 35 • 22-1995 - Request/change of program • 22-5495 - Request/change of program CH 35 • 22-1999 - Enrollment Certification • 22-1999b - Notice of Change of Student Status • 1990t - Tutorial Assistance

  4. YOUR RESPONSIBILITY • Provide information and assistance to veterans, reservists, dependents • Be knowledgeable about your program approval • Certify enrollment information accurately and timely to DVA • Certify changes in enrollment accurately and timely

  5. NOT YOUR RESPONSIBILITY • Determine eligibility to education benefits • Determine rate of pay • Lump term dates together to make it easier for us to pay

  6. SMOOTH CERTIFICATION • Use VACERT • Don’t put unnecessary remarks in 1999/b • Don’t send unsolicited faxes • Use payee number for CH 35 • Give tuition & fees for active duty/-1/2 time • Report prior credit on next enrollment • 1995 on file - give new address

  7. SMOOTH CERTIFICATION • 1999b - drop/add period no more than 30 days • Reduction/Termination - Give mitigating circumstances if on VACERT • Transient enrollment - “Visiting student letter on file” - Student also enrolled at ABC School

  8. SMOOTH CERTIFICATION • Change of Program • Put in Remarks “1995 on file” • Mitigating Circumstances • Put the circumstances in Remarks

  9. WHEN TO CERTIFY? • CH 30/1606 - 120 DAYS BEFORE TERM • NON CH 30/1606 - CONTINUING ENROLLMENT - 60 DAYS BEFORE TERM • NON CH 30 - 1ST ENROLLMENT - MUST BE A CONFIRMED ENROLLMENT (20 days…)

  10. HELP?? • SAA - Program Approval • ELR - Approval issues (liaison with SAA), certification training, VACERT information, compliance surveys • Atlanta RPO - Payment problems • Other School Officials - Information

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