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Veterans Education Certifying Officials Conference

Friday, July 25, 2008 | Worcester State College . Veterans Education Certifying Officials Conference . State Approving Agency. Staff. Aundrea Kelley Associate Vice Chancellor of Academic Policy George O’Connor Director for Veterans Education

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Veterans Education Certifying Officials Conference

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  1. Friday, July 25, 2008 | Worcester State College Veterans Education Certifying Officials Conference

  2. State Approving Agency Staff • Aundrea Kelley Associate Vice Chancellor of Academic Policy • George O’ConnorDirector for Veterans Education • Shelley Tinkham Associate Director for Academic Policy • Dawn Distasio Administrative & Outreach Coordinator for Veterans Education • John EbuenProgram Specialist for Veterans Education

  3. State Approving Agency Functions In Concert State Level FederalLevel

  4. State Approving Agency State Level Veteran Certifying Official Support Organizations Education Programs Outreach Resources

  5. State Approving Agency Federal Level Veterans Administration Certifying Official Compliance GI Bill Approval Outreach Training

  6. State Approving Agency Federal Level Veterans Use ofBenefits Opportunities GI Bill Outreach Other Benefits

  7. State Approving Agency What is the difference between the SAA and the VA? The State Approving Agency (SAA) is a state government agency that approves specific schools, organizations and programs The U.S. Department of Veterans Affairs (VA) is a federal government agency measures the training level and pays benefits to veterans who attend SAA-approved schools and programs

  8. Program Approvals What programs need to be approved for the GI Bill? New Organization – New Program Existing Organization – New Program Existing Organization – Change in Program

  9. Program Approvals New Program Approvals Application Visit Evaluation Approve Finding Disapprove

  10. Program Approvals Changes in Approved Programs Letter Indicating Change Possible Visit / Follow up Evaluation Approve Finding Disapprove

  11. Program Approvals What VA Looks For YES Is Veteran Eligible For GI Bill Benefit? YES Is Place of Training Approved By SAA? YES Is Program Approved By SAA? Payment To Veterans

  12. Program Approvals SAA Visits Inspection Supervisory Information VA Requested

  13. Supervisory Site Visits Purpose SAA Coverage Area The Site Visit: 3-Stage Process Summary Overview

  14. Supervisory Site Visits 38 U.S.C. 3675 (b). SAA must find the following: • (1) …Adequate records are kept showing grades and progress, and that student meets standards… • (2) …Record of previous training and experience…appropriate credit given…training period shortened proportionately. Purpose

  15. Supervisory Site Visits MA SAA Coverage Area

  16. Supervisory Site Visits Pre-Visit Actions

  17. Supervisory Site Visits 38 CFR § 21.4253 (d) What To Keep In Veteran’s Record • Military & VA Documentation • 22-1999 • 22-1999b • *Copies of 22-1990 or 22-5490 • *Copies of 22-1995 or 22-5495 • Any correspondence from VA relating to the student • *Copies of DD-214 or NOBE • School Documentation • Application for admission • Transcripts from ALL colleges and schools previously attended, including your school • Transfer evaluations • Copies of drops/withdrawal forms, when applicable • Remedial/deficiency courses certified to VA • Conduct reports • Other relevant school documentation * If available

  18. Supervisory Site Visits During and After Visit

  19. Supervisory Site Visits Purpose: Bottom Line—Taking Care of the Veteran Map of Coverage Area Veterans Records Before, During, and After the Site Visit—Team Effort Summary John Ebuen: (617) 994-6913, jebuen@bhe.mass.edu

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