Manage Transfer Students

1. Manage Transfer Students

2. C3-TF Manage Transfer Students by School Student Registrar • Description: • This function allows the School Student Registrar to; • Setup the Approver section • Update the Approver section • Record the Transfer Student Request with Supporting documents • Cancel/Complete/Resubmit a Rejected Transfer Student Request • View and Print the Transfer Student Request • Record the outcome of the Transfer Student Request • View Transfer Student Request Reports • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers • Main Menu > Records and Enrollment > Student Movement > Transfer Student > Transfer Student Request • Main Menu > Records and Enrollment > Enroll Students > Enrollment Request • Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

3. Flow for the Module Setup Approvers • Additional Activities • View Submitted Transfer Student Request • Print Transfer Student Request • View Reports Transfer Student Request Form Save the Transfer Student Request Submit the Transfer Student Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

4. Process Flow - 1

5. Process Flow - 2

6. Flow for the Module Setup Approvers • Additional Activities • View Submitted Transfer Student Request • Print Transfer Student Request • View Reports Transfer Student Request Form Save the Transfer Student Request Submit the Transfer Student Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

7. C3-TF01 Setting up an Approver

8. C3-TF01 Setting up an Approver • Description: • This function allows the School Student Registrar to Setup the Approver section. • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers

9. How to Use • Navigate to the screen via menu path • Click on the Add a New Value tab • Enter the Campus (School ID) • Click on Add • Enter the approvers data • Click on Save Refer also to Online Help

10. Navigate Navigation: Set Up SACR > Product Related > Student Movement > Setup > Setup Approvers

11. Add a New Value

12. Search for an Academic Institution

13. Search for an Academic Institution

14. Search for Campus

15. Select the Campus Select the Campus the Registrar has access to.

16. Add new Approver

17. Select Effective Date Select the date this approver is effective from as Effective Date.

18. Select Status Select ‘Active’ in the Status field to activate the list of Approvers for the school.

19. Select Staff ID Select the Staff ID of the Principal and/or Deputy Principal for the school.

20. Select Staff ID

21. Save the Approver Setup

22. C3-TF02 Update the Approver Section

23. C3-TF02 Update the Approver Setup • Description: • This function allows the School Student Registrar to Update the Approver section. • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers

24. How to Use • Navigate to the screen via menu path • Click on the Find an Existing Value tab • Enter the Campus (School ID) • Click on Search • Update the approvers data • Click on Save Refer also to Online Help

25. Navigate Navigation: Set Up SACR > Product Related > Student Movement > Setup > Setup Approvers

26. Find an Existing Value

27. Search for the Academic Institution

28. Select the Academic Institution

29. Select the Campus

30. Select the Campus Select the Campus the Registrar has access to.

31. Search for the existing Approver Setup

32. Update the existing Approver Setup Click on ‘+’ to add a new approver record.

33. Update the existing Approver Setup Update the record as necessary. To add a new approver to the existing list, click on ‘+’ sign. To remove an approver from the list, click on ‘-’ sign. Enter the Effective Date for the new Approver list.

34. Save the updated Approver Setup

35. Flow for the Module Setup Approvers • Additional Activities • View Submitted Transfer Student Request • Print Transfer Student Request • View Reports Transfer Student Request Form Save the Transfer Student Request Submit the Transfer Student Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

36. Flow for the Module Setup Approvers • Additional Activities • View Submitted Transfer Student Request • Print Transfer Student Request • View Reports Transfer Student Request Form Save the Transfer Student Request Submit the Transfer Student Request for Approval Routed for Approval Reject Approve Cancel Cancel Complete Re-submit Update Student Records Clearance

37. C3-TF03 Record the Transfer Student Request with supporting documents

38. C3-TF02 Record the Transfer Student Request with supporting documents • Description: • This function allows the School Student Registrar to Record the Transfer Student Request with supporting documents • Granted Role: • School Student Registrar • Menu Path: • Main Menu > Records and Enrollment > Student Movement > Transfer Student > Transfer Student Request

39. How to Use • Navigate to the screen via menu path • Click on the Add a New Value tab • Enter the Student ID • Click on Add • Enter the Transfer Request information • Click on Save and Submit Refer also to Online Help

40. Navigate • Navigation: Main Menu > Records and Enrollment > Student Movement > Transfer Student > Transfer Student Request

41. Add a New Value

42. Select the Student ID

43. Select the Student ID Select the Student who has requested to Transfer.

44. Add Transfer Student request

45. Transfer Request Form

46. Select a Transfer Reason Select a Transfer Reason from the following: ‘Berpindahke PTE lain’(Transfer to other 6th Form) ‘Berpindahke SM dalamkluster’(Transfer to Secondary School inside cluster) ‘Berpindahke SM luarkluster’(Transfer to Secondary School outside cluster) ‘Berpindahke SR lain’(Transfer to other Primary School) ‘Berpindahkekelas lain’ (Transfer to another class)

47. Select Date of Request & Date of Transfer Date of Request: Date the Withdrawal is requested by the student/parent. Date of Transfer: Date the student will actually transfer from school.

48. Select the Requested School If the Transfer Student Request is to change to another school, then the student should select the Requested School.

49. Select the Requested School Select which schoolthat the student wish to transfer to.

50. Select the Requested Section If the Transfer Student Request is to change to another class, then the student should select the Requested Section.