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Office of Human Resources Management. Denise Szelest Director, Human Resources Management (HR) University Administration Building 300 Phone: 437-4700 Presentation available at: www.albany.edu/hr. NY State Employees. Graduate & Teaching Assistantships

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Office of Human Resources Management


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    1. Office of Human Resources Management Denise Szelest Director, Human Resources Management (HR) University Administration Building 300 Phone: 437-4700 Presentation available at: www.albany.edu/hr

    2. NY State Employees • Graduate & Teaching Assistantships • Represented by union organization GSEU • NOT Separate Employers and/or Payments from: • SUNY Research Foundation (Research Assistant paid directly from grants) • 437-4500, MSC 326 • Other Fellowships –no work obligation for duration of award (see department)

    3. Payment Schedule • Appointment Dates 2013-14 • August 15, 2013 – May 21, 2014 • 20 biweekly checks (every other Wednesday at department) • First Check issued Wed. Sept. 11, 2013 • HR must have appointment form by this week • Must have completed Employment Eligibility Verification – Form I-9 • Final Check issued Wed. June 4, 2014 • Direct Deposit funds to bank- download forms at www.albany.edu/hr under Payroll.

    4. Required Paperwork Graduate/Teaching Assistant Appointment form (HRM-4) This is provided by your department or they directed you to a website to obtain the form. www.albany.edu/hr/forms

    5. Appointment Form

    6. Other employment forms 2. Employment forms to be returned to Payroll, UAB 300: • Employment Eligibility Verification (I-9) • Document employment eligibility • Foreign National Information Worksheet • Provide history of prior visits to U.S. • Tax forms (W-4, IT-2104) • Note: You can not claim tax treaty benefits until you have a Social Security Number www.albany.edu/hr/forms

    7. Obtain Social Security # 3. Apply for a USSocial Security Number (SSN) • Leo O’Brien Federal Building Room 430 11 A Clinton Avenue Albany, NY (between Broadway and Pearl St.) You will need to bring immigration documents and your assistantship offer letter. Once you receive your card, please bring a copy to Human Resources, UAB 300. This process may take several weeks.

    8. Health Insurance (SEHP) 4. Enrollment in Student Employee Health Plan (SEHP) for assistantship recipients • F-1 and J-1 students are REQUIRED to enroll if your stipend is at least $4293/yr. ($2146 semester) • NOT the same as HTH (health insurance administered through ISSS) that may be on your tuition bill • If enrolling a family, you must provide copy of birth certificate/passport for everyone and marriage certificate and proof of financial interdependence (if enrolling spouse) • To waive enrollment – must provide proof of comparable coverage (in English) • Enrollment packets are sent to you at your department

    9. After today… • Employment/health insurance form collection in UAB 300 • Tuesday, August 20 9:00am -3:00pm • Friday, August 23, 9:00am – 3:00pm • Thursday, August 29, 9:00am – 3:00pm • Apply for Social Security Number • When you receive your Social Security Card bring it to Human Resources, UAB 300. • Update payroll records, health insurance and claim tax treaty benefits • Provide required documents to enroll dependents in health insurance to Jennifer Ali, UAB 300

    10. Human Resources Management • Questions about pay or tax withholding: • Payroll Office, UAB 300, 437-3830 • Questions about health insurance: • Jennifer Ali, UAB 300, 437-4727

    11. Questions?