Advising, Registration & Instructional Resources Kristi Wold-McCormick, Ph.D., Registrar

1. Advising, Registration & Instructional Resources Kristi Wold-McCormick, Ph.D., Registrar

2. Session Purpose • Academic Structure of NDSU • Electronic Resources/Information Systems • Academic Advising & Instructional Resources • Key academic policies and procedures • Online resources • Degree audit system • Academic honesty and integrity

3. Academic Overview - NDSU 9 Academic Colleges, including Graduate & Interdisciplinary Studies DEGREE PROGRAMS: 100 Undergraduate disciplines (163 degree plans) 86 Masters Programs 50 Doctorate / Professional Doctorate Programs 1 Specialist Program 73 Minors 18 certificate programs (ugrd & grad) • DEGREE TYPES: • 17 Baccalaureate • 15 Masters • 3 Doctorate • 2 Professional • 1 Specialist

4. Graduate & Interdisciplinary Studies

5. Academic Calendar • 16-week Fall/Spring + 12-wk Summer • Variable length courses, contact hours • Mid-Terms and Mid-Term Grading • Advising Week / Registration • Final Examinations + Dead Week • Grade Loading • Commencement (December and May) • Academic and financial dates/deadlines

6. Campus Connection • Official Student Information System • Student use CC self-service to: • Register for classes; View grades; Order transcripts: Monitor degree progress; Check account balance and financial aid awards; update contact info; Check holds; Obtain enrollment verifications; See ‘to-do’ lists, etc. • Faculty use CC self-service to: • View class rosters; Enter mid-term and final grades; Access advisee info (contact, transcripts, academic advisement reports, photos, etc.) • Maintain personal contact information • BlackboardLearning Management System • Not official system for grade entry or roster updates

7. Campus Connection Access • Registration & Records site (Faculty/Staff Resources) • Log-in Assistance / NDUS Help Desk 1-866-457-6387 / ndus.helpdesk@ndus.edu

9. Undergraduate Advising • Adviser Assignments • Campus Advising Efforts Underway • Advising Resource Center (ARC) – Memorial Union • Advisors assist students with: • Holds • Career Planning • Curricular/degree requirements • Referrals to student services • Communication with Advisees: • Individual or Group Email via Campus Connection • Advising Week

10. Advising Resources • Advising Resource Center ndsu.edu/advising_resource_center / 1-8662 • Registration and Records ndsu.edu/registrar / 1-7981 • Bison Connection ndsu.edu/bisonconnection / 1-6200

11. Degree Progress • Academic Advisement Reports (Campus Connection) • Real-time degree progress for undergraduates • Curriculum guides also available • College Liaisons (Registration & Records) • Track undergrad degree progress/maintain records with transfer credit, degree apps, sub/waivers, appeals, grade changes, etc. • Serve as advising resource • Student Service Associates (Graduate School) • Track graduate student progress/plans of study

12. General Education ensures that students acquire the knowledge, skills, and perspectives associated with a university education

13. Schedule/InstructionalResources • Class Schedule Submission • Standard Scheduling Patterns • Classrooms - availability/needs • Wait Lists • Course Requisites/Class Permissions (PERC) • Check class rosters against Blackboard regularly • Student Services (Counseling, Disability, tutoring) • Academic Affairs Cmte. (course/program proposals) • Faculty Senate agendas/minutes online

14. Grade Loading • Opens approx. one week before final exams • Grades due Tuesday after end of term • Standard letter grades (plus P/S/U/AU) • New failed grade policy this fall (F-FN-FNN) • Mid-term grades • Incomplete Grades • Grade Changes • Grade Appeals • Short Courses

15. Grades & Academic Standing • Final grades determine student academic standing and financial aid eligibility • Academic Standing • Good standing, warning, probation, continued probation, suspension • Academic Deficiencies • Notifications sent to students and departments • Tips to Improve GPA resources online • Appeals • Dean’s List • Refer to online Undergraduate and Graduate Bulletins - Academic Policies

16. Family Educational Rights and Privacy Act (1974) • Protects student privacy, academic/financial records • Enrollment begins at point of registration • Directory information may be released • Annual notice online at www.ndsu.edu/registrar • Non-directory information may not be released without written consent of student • Coded in Campus Connection (blue star symbol) • Consent to Release v. Directory Suppression • Contact registrar with FERPA questions/concerns

17. Use SSN or Student ID to post grades Release sensitive info without student consent Leave sensitive info unprotected Leave graded papers in a stack for students to pick up Discard sensitive documents without proper destruction Circulate printed lists with student IDs or grades for attendance or verification Access student records for reasons not related to job responsibilities Release information to third parties outside department (refer requests to Registration and Records) Important FERPA Reminders- Do Not:

18. Academic Honesty & Integrity • NDSU Policy 335 addresses cheating, plagiarism and other types of academic dishonesty (instructional context) • NDSU Policy 326 addresses dishonesty in scholarly inquiry and research • When investigation is pending, a student may be blocked from dropping course – contact registrar • Report incidents of academic dishonesty • See ndsu.edu/academichonesty

19. Academic Progress/Audits Transfer & Articulation Adviser/Major changes Academic Appeals Credit by Exam Tri-College Degree Clearing/Posting Commencement VA Benefits Wait Lists General Education Enrollment/Degree verification Grade Changes Dean’s List Undergraduate Bulletin Curriculum Updates Class/Classroom Scheduling Academic Transcripts Readmission Student Data Requests Campus Connection Office of Registration and Records 110 Ceres Hall, 231-7981www.ndsu.edu/registrar

20. QUESTIONS? Kristi Wold-McCormick, Ph.D.Registrar Office of Registration & Records110 Ceres Hall 231-7989 k.wold-mccormick@ndsu.edu